NYU departments must follow these 4 steps before a student employee can begin working in an on-campus position. Please allow 1-2 weeks between the job offer and start date to allow sufficient time for the student appointment to be processed.
1) Advertise On-Campus Positions
All on-campus student positions must be posted to NYU CareerNet or WayUp before a student can be hired into the position.
Post regular, long-term, and/or semester-long on-campus employment positions, including positions taking place over the summer on NYU CareerNet.
Hiring departments are encouraged to attend the On-Campus Job Fair (free for NYU departments) for a convenient opportunity to meet many motivated candidates in-person and gain visibility on campus.
2) Make Job Offer & Meet with Student
After interviewing and making a job offer to the student, the hiring manager should meet with the student to complete required hiring forms.
$13.50 per hour (effective 9/1/17)
$15 per hour (effective 9/1/18)
Graduate Students under Local 2110, UAW contract
$17 per hour (effective 9/1/17)
$18 per hour (effective 9/1/18)
$20 per hour (effective 9/1/19)
Note: In New York City, it is illegal to ask about salary history during the hiring process.
Provide the student with the following information about their new job.
- Student Employee Checklist: Provide checklist for Hourly or Semi-Monthly paid student employees.
- Start Date: Provide start date that is one to two weeks after job offer.
- Direct Deposit: Encourage the student to enroll in direct deposit in PeopleSync. If student does not select direct deposit, inform them of paycheck pickup location.
- Payroll Calendar: Advise student on when they will receive their first paycheck based on the payroll calendar.
- myTime Instructions: Instruct hourly-paid students on how to submit timesheets in myTime by due date in order to be paid.
- W-4 Form: Instruct student to complete a W-4 form in PeopleSync.
If you are hiring an international student employee, the following actions are also required.
- Notify International students who do not have a Social Security Number to apply for a Social Security Number through OGS and provide a receipt of application along with their I-9 documentation.
- If you are hiring an international student who does not have a Social Security Number, provide the student with a job offer letter based on the Office of Global Service (OGS) template.
- Inform the student that they must apply for a Social Security Number through OGS and provide a receipt of application along with their I-9 documentation.
- Inform the student that they must complete the Tax Compliance Notification form (Glacier form).
- Learn more about hiring international student employees.
3) Hire Student Employee
Before a student can begin working, they must be hired into a job in PeopleSync, NYU's HR system. Follow the instructions below to initiate the hire.
Hiring Departments from Administrative Units or Steinhardt
Submit the Student Appointment form
- This step must be complete before the student visits the Wasserman Center for I-9 verification.
- The form will route to the Wasserman Center who will collect I-9 documentation from the student (if required) and then to PeopleLink for processing.
- The hiring manager will receive an email notification when the job has been entered in PeopleSync.
Hiring Departments from Schools
Submit the student hire to your school HR department with the following information:
- Copies of valid I-9 documentation (semi-monthly-paid students only)
- Labor Law Form signed by hiring manager and student (hourly-paid students only)
- Any forms required by your school
- Your HR department will enter the student job in PeopleSync.
4) Verify I-9 Form at the Wasserman Center
Instruct students (except semi-monthly-paid students working at schools other than Steinhardt*) to bring acceptable I-9 documentation (U.S. Citizens and Permanent Residents or International Students) to the Wasserman Center, Main Office or Brooklyn Office.
*Semi-monthly-paid students working at schools other than Steinhardt must visit their hiring department for I-9 verification.