NYU departments must follow these 4 steps before a student employee can begin working in an on-campus position. Please allow 1-2 weeks between the job offer and start date to allow sufficient time for the student appointment to be processed.

1) Advertise On-Campus Positions

All on-campus student positions must be posted to Handshake or WayUp before a student can be hired into the position.

Handshake

Post regular, long-term, and/or semester-long on-campus employment positions, including positions taking place over the summer on Handshake

WayUp

Post temporary and short-term positions, such as event staff, phone-a-thons, and work that has historically gone through temporary agencies, on WayUp

Creating an On Campus Employer Account

In order to post on campus job opportunities, please create your Handshake Employer profile and follow the prompts to join the NYU - Student Employment Account.

  • Step 1: Select Employer from the registration page. Input your NetID email and your preferred password
  • Step 2: Select the fields of study from which you are interested in hiring students (selections can be updated from your profile settings)
  • Step 3: Agree to Handshake's employer guidelines. We are not a third party recruiter - click: “No”.
  • Step 4: Confirm your email address (visit your NYU inbox)
  • Step 5: In Handshake, select New York University to recruit from and click:
    • "Finish" as NYU is the only school we will post to for on-campus employment

Job Posting Tips

  • Review the On-Campus Job Posting Instructions, to ensure you have all of the required information to get your job posting started
  • Once submitted, we will approve your job posting within 48 hours for students to view

Adding & Removing Job Posters

  • Adding Additional Users:
  • Removing Users:
    • We will conduct an annual audit of users by department
    • Each HRO will receive a list during the summer and will be asked to indicate whether any contact should be removed (or added) as a job poster

Allowing Additional Contacts To Review Resumes

  • We’re excited to announce that Handshake has a feature to email application packages to contacts who do not have an Employer profile to post jobs
  • The process for adding an additional contact (called “external contact” in Handshake) to receive application packages is outlined in the On-Campus Job Posting Instructions

Candidate Tracking

  • To support communications with students, Handshake has a robust candidate tracking process, which allows each job poster to update the hiring status of applicants and message them if desired
  • These steps can be completed individually or in batches to streamline tracking for the On-campus Employer
  • Visit the Candidate Tracking Instructions for guidance

Career Fairs

Hiring departments are encouraged to attend the Student Employement Job Fair (free for NYU departments) for a convenient opportunity to meet many motivated candidates in-person and gain visibility on campus.

2) Meet with Student & Make Job Offer

After interviewing and making a job offer to the student, the hiring manager should meet with the student to complete required hiring forms.

3) Hire Student Employee

Before a student can begin working, they must be hired into a job in PeopleSync, NYU's HR system. Follow the instructions below to initiate the hire.

Hiring Departments from Administrative Units or Steinhardt

Submit the Student Appointment form

  • This step must be complete before the student visits the Wasserman Center for I-9 verification.
  • The form will route to the Wasserman Center who will collect I-9 documentation from the student (if required) and then to PeopleLink for processing.
  • The hiring manager will receive an email notification when the job has been entered in PeopleSync.

Hiring Departments from Schools


Submit the student hire to your school HR department with the following information:

  • Copies of valid I-9 documentation (semi-monthly-paid students only)
  • Labor Law Form signed by hiring manager and student (hourly-paid students only)
  • Any forms required by your school
  • Your HR department will enter the student job in PeopleSync.

4) Verify I-9 Form at the Wasserman Center

Instruct students (except semi-monthly-paid students working at schools other than Steinhardt*) to bring acceptable I-9 documentation (U.S. Citizens and Permanent Residents or International Students) to the Wasserman Center, Main Office or Brooklyn Office.

*Semi-monthly-paid students working at schools other than Steinhardt must visit their hiring department for I-9 verification.

Important Student Status Policies

International Students

Student employment for undergraduate and graduate F-1 or J-1 students ends on Tuesday, 5/21/19. Undergraduates can work after 5/21/19 but must have work authorization from the U.S. government and the work directly related to their major.

Due to NYU policy, Graduate student employees cannot work after 5/21/19. Students with questions on how to gain work authorization past their graduation date can visit OGS Advising Hours in Manhattan or Brooklyn.

Incoming Fall 2019 undergraduate students who have registered for any credit-bearing degree program for Fall 2019 may work on-campus after Sunday 8/4/19. They can consult with the Office of Global Services to see if they can work before this. Incoming Fall 2019 graduate students are not eligible for Summer 2019 employment due to Local 2110 union regulations and can start working after 9/1/2019

Domestic Students

Federal Work Study Program for students NOT returning in Fall 2019:
(ex: graduating in May 2019 or beginning a medical leave)
Ends Tuesday, 5/21/19

Federal Work Study Program for students returning in Fall 2019:
Ends Sunday, 06/9/2019

Graduate students graduating in May 2019:
Ends on their specific graduation date. As of graduation, they are no longer union eligible. Please consult with your Human Resources representative to determine whether they can be employed as temporary employees.

Students admitted for Fall 2019:
Incoming undergraduate students who have registered for any credit-bearing degree program for Fall 2019 may work on-campus after Saturday 6/1/19. Incoming Fall 2019 graduate students are NOT eligible for Summer 2019 employment due to Local 2110 union regulations.