Recharge centers provide goods or services to internal users and are paid for through a user fee. Federal regulations require that:
Although recharge centers may vary in size, complexity, and services provided by recharge centers, they are required to follow common administrative practices.
Recharge centers at New York University (NYU) must meet the following:
By May 1st of each year, recharge centers should submit a budget and rate schedule to Sponsored Programs Administration (SPA) for the review and approval of the next year’s rate.
The School/Division may choose to subsidize the operation of a recharge center. At the time of the Annual Financial Review, documentation supporting the subsidies needs to be reported to the Sponsored Programs Administration (SPA).
All recharge operations must maintain documentation to support expenditures, billings and cost transfers. Records should be kept for three years.
In limited situations, the University may generate unrelated business income tax (UBIT) while operating a recharge center. This is generated when the University engages in activities unrelated to its mission.
Deviations from the Recharge Center policy may be necessary under special circumstances. Any deviation from this policy should be reviewed and approved by SPA.
Departments should submit a request for establishing a recharge center to SPA.