New York University Skip to Content Skip to Search Skip to Navigation Skip to Sub Navigation


image:  calculator on top of money


Re-budgeting is the transfer of funds from one budget category (e.g., salaries, supplies, travel, equipment) to another. The total amount of the award does not change, but budget categories may be increased or decreased.

NYU Approach

  • For Federal grants, the Research Terms and Conditions Prior Approval Matrix and New York University's (NYU's) Institutional Prior Approval System (PAS) for the Management of Federal Grants (click here for instructions and click here for the Request for OSP Action form), provides guidance on re-budgeting and prior approval requirements. For both institutional and sponsor approval, the request must be submitted using NYU's Prior Approval System.
  • For cooperative agreements, contracts and non-Federal awards (i.e., Foundation and Industry awards), refer to sponsor regulations and the terms and conditions of the award for re-budgeting and prior approval requirements.

Frequently Asked Questions

Send an e-mail to the respective team inbox in Sponsored Programs Administration (SPA) to request the status of the award setup.

SPA Team Inbox Email Addresses:

To identify your Team Inbox, click here to go to the SPA Contacts page.

Once the project is established, SPA will notify the Principal Investigator (PI) and Department Administrator (DA) by sending a Project Authorization Form.

Handbook Table of Contents

NYU Policy:
Re-Budgeting Policy for Sponsored Programs

Full Policy & Downloadable PDF available at the University Policy Website.

Read the Policy

Request for Prior Approval of Changes in Federal Grants (PAS Form)

All requests for prior approval must be in writing, well-justified, and accompanied by supporting documentation where necessary to ensure revisions are reasonable and appropriate. Read the instructions here.

Download the PDF

Research Terms and Conditions Prior Approval Matrix

Chart that details research terms and conditions prior approval requirements.

Download the PDF

NYU Footer