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The Principal Investigator's Responsibility

A researcher and petri dishes.

The Principal Investigator (PI) is responsible for conducting research that generates independent, high quality, and measurable results.  In this role, the PI is responsible for the management and integrity of the programmatic design, conduct, and reporting of the research project and for managing, monitoring, and ensuring the integrity of any collaborative relationships.

While the funding is awarded to the institution, the PI is primarily responsible for the programmatic and financial monitoring of the award. As a result, the PI must ensure that research is conducted in accordance with Federal regulations as well as New York University (NYU) and sponsoring agency policies and procedures.

Sponsored Programs Administration (SPA) and the Office of Sponsored Programs (OSP) are responsible for supporting PI’s and their staff to meet all the compliance requirements established in law, University policies and sponsor agreements.

These PI responsibilities include the financial and administrative management of sponsored programs.

General Administrative:

  • The PI oversees the administration and management of project funds.
  • The PI named in the Notice of Award (NOA) has the authority to spend funds up to, but not exceeding, the sponsor approved budgeted; this authority is limited by the sponsor defined expenditure requirements and University policy.
  • Coordinates with school, department, and NYU administration personnel to approve and determine whether the project charges are allowable and allocable in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.
  • Verifies the authenticity and accuracy of expended funds.
  • Ensures that all key personnel involved in financial management have met training requirements in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.
  • Supports and endorses cooperation with NYU compliance and monitoring efforts related to financial management; the PI also reports instances of noncompliance to the appropriate compliance offices, OSP and/or SPA.
  • The PI must also monitor and approve all expenditures made by subawardees and ensure subawardees’ compliance with all subaward requirements.

Cost Sharing

  • The PI coordinates with school, department, and SPA to identify, authorize, establish, and manage cost sharing obligations and expenditures.

Cost Transfers, Prior Approvals, and No-Cost Extensions

  • The PI reviews and authorizes cost transfers, prior approvals, and no-cost extension requests, ensuring these are processed in a timely manner in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.
    Reporting.

Reporting

  • The PI works closely with SPA to ensure compliance with all technical, progress, and financial compliance reporting and invoicing requirements in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.

Project Closeout

  • The PI ensures that accurate and timely closeout documents and information are submitted to SPA in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.
  • The PI must also coordinate with school, department, and SPA to initiate resolution for any cost overruns or other financial issues affecting project close-out.

Effort Reporting

  • The PI reviews, adjusts, and self-certifies effort and that of all other research personnel. The PI also ensures that all faculty members on the project self-certify in accordance with NYU policy.
  • The PI is responsible for ensuring certification is completed within prescribed deadlines, accurately, and in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.
  • The PI ensures that all key personnel involved in effort reporting have met training requirements in accordance with Federal regulations, NYU and sponsoring agency policies and procedures.

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