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Managing Sponsor Payments

Managing Sponsor Payments

Background

For Sponsored Programs funding, New York University (NYU) receives various forms of payments, including electronic payments (e.g., letter of credit draws) and payments received by “wire” or check. NYU must ensure these payments are managed responsibility and accounted for effectively.

NYU Approach

At NYU, Sponsored Programs Administration (SPA), Principle Investigators (PI's) and Departments share responsibility for payments made on Sponsor Awards. PI’s and their staff are required to assist SPA to ensure timely receipt of award funding. On the other hand, SPA is responsible for ensuring all payments received for sponsored awards are accounted for in a manner consist with sponsor requirements and Generally Accepted Accounting Principles; this includes payments received electronically (e.g. letter-of-credit draws) and by “wire” or check.

At NYU, the responsibility for ensuring proper stewardship of sponsored programs funding is the following:

Departments/PI's: Must ensure compliance with Terms and Conditions of the award and timely submission of progress/technical reports.

SPA: Monitors expenditures, provides technical support to PIs and Departments, conducts timely accounting, financial reporting, and billing.

School Fiscal Officer: Responsible for monitoring pre-award costs, over expenditures, unallowable and disallowed costs.


Frequently Asked Questions

Sponsored Programs Administration (SPA) is responsible for collection with assistance from the departments. E.g., a payment may be 90 days overdue because a Progress Report has not been submitted by the Department. However, the department is ultimately responsible for any receivables which cannot be collected from the sponsor.

The Cash Position Report available in the Sponsored Programs Administration (SPA) Brio financial reports portal provides total payments received by project. If you require access to the portal, please email the appropriate SPA Team inbox.

To identify your Team Inbox, click here to go to the SPA Contacts page.

All checks for federally funded projects must be hand-delivered for deposit to the Sponsored Programs Administration offices at 105 E. 17th Street, 4th Floor, to the attention of the Cash Management Analyst. All Foundation and Private Sponsors checks must be hand delivered to the Office of Gifts Administration at 25 West 4th Street.


Handbook Table of Contents


NYU Policy:
Managing Sponsor Payments Policy

Full Policy & Downloadable PDF available at the University Policy Website.

Read the Policy




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