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Financial Records Retention for Sponsored Programs

Record retention for sponsored programs.


In general, Federal regulations require that financial records and supporting documents for an award must be retained for 3 years from the date of submission of the final expenditure report.

In certain cases, the documentation may need to be retained for three years after submission of the quarterly or annual financial report if required by the sponsor.

NYU Approach

Departments must maintain documentation, including emails, to support charges to a sponsored project that were not previously submitted through New York University (NYU) administrative systems such as:

All Purchasing Card (P-Card) holders must retain documentation for these purchases.

Handbook Table of Contents

NYU Policy:
Financial Records Retention Policy for Sponsored Programs

Full Policy & Downloadable PDF available at the University Policy Website.

Read the Policy

Federal Guidelines

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