New York University (NYU) receives funding for research and other sponsored programs through grants and contracts provided by the federal government and other sponsoring agencies. As a condition for accepting many of these awards, NYU must ensure that the salary charged to a grant or contract is justified by the effort expended.
At NYU, Principal Investigators (PI's), research staff, and students working on sponsored research projects must certify their effort using Maximus ERS, a system for time and effort reporting.
To ensure that that effort reporting is administered properly, please:
- Track “University Effort” - the sum of all professional activities for which NYU regularly compensates an individual – using Maximus ERS.
- Use the same basis to propose or commit effort as the method used to calculate, report, and certify one’s effort.
- Calculate effort percentages based on the estimated actual effort and not a set number of hours.
- Maximum effort – the Faculty effort assigned to sponsored projects cannot total more than 95%.
- Understand Summer Effort for Faculty with 9-month appointments. This means that faculty who are compensated for 9-month appointments are permitted to spend up to an additional 3 months of summer effort on sponsored projects and other University activities. The maximum effort (95%) rule applies to summer salaries.
- Understand Institutional Base Salary (IBS). For faculty with 9 month appointments, IBS is the salary base for the period 9/1 – 5/31.
- Report committed Cost Sharing in the effort report. See the Cost Sharing policy for more information.
- Do not make any adjustments in ERS without the PI’s written consent.
- Do not include Non-University effort in the calculation of effort percentage. This includes:
- Consulting and other outside compensated professional work
- Volunteer community or public services
- Veteran’s Administration compensated activities
- Bonus and “one-time” payments for which extra compensation is paid by NYU.
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