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Sponsored Programs Administration Post-Award Handbook

New York University's Sponsored Programs Administration Post Award Handbook is a comprehensive tool and reference guide designed to support Principal Investigators and other staff responsible for the financial administration of grants and contracts.

Office of Management and Budget
Uniform Guidance

The new Office of Management and Budget (OMB) Uniform Guidance came into effect on December 26th, 2014. Learn about how the University is working to implement these Federal guidelines on the Uniform Guidance Resources page.

Uniform Guidance Resources

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Request Assistance

NYU departments can ask questions or request service from Sponsored Programs Administration using an online request form in ServiceLink.

Request Assistance from SPA

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The Handbook

SPA’s Handbook provides research faculty and staff all NYU policies and procedures governing post-award administration of grants and contracts. The Handbook - as well as this supporting website - will evolve with changes in Federal law, sponsor requirements and NYU's needs.

Focuses on Federal grants and other sponsor agreements. It also provides background and tools useful in managing Federal contracts and establishes policies and procedures governing sponsored programs post-award financial administration throughout NYU’s global network.

Please note that exceptions associated with the requirements of local law and custom or operational needs must be submitted to and approved by Sponsored Programs Administration.

Full versions of these policies can be found in the NYU Policy & Compliance website.

Grants and Contracts Management

Public and private grants and contracts management requires consideration of financial and administrative requirements and compliance considerations that must be taken into account with every new award.

This Handbook attempts to capture, simplify and organize critical information in an easy to use format that NYU faculty and staff can reference while managing federal grants and contracts.

Areas Covered

The SPA Handbook provides an overview of post-award sponsored program management, including:

  • Opening and Closing Sponsored Accounts
  • Re-budgeting
  • Managing Sponsored Program Expenditures, including Personnel Expenses, Travel, Membership Dues, Equipment, Computers, etc.
  • Dealing with Cost Share
  • The NIH Salary Cap
  • Processing Cost Transfers
  • Program Income
  • Working with Recharge Centers
  • Managing Equipment Purchased with Federal Funding
  • Managing Subawards
  • Closing Out Awards & Financial Reporting
  • Handling Audits
  • Comprehensive Glossary of Terms and Acronyms

Handbook Table of Contents


A project as complex and demanding as the SPA Handbook and website is only possible with the help and support of a large, extremely knowledgeable, and supportive team. We were certainly very fortunate to have a remarkable team of colleagues willing to guide and support the entire development process.

Read Handbook Acknowledgements

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