Sponsored Programs Administration Post-Award Handbook

New York University's Sponsored Programs Administration Post Award Handbook is a comprehensive tool and reference guide designed to support Principal Investigators and other staff responsible for the financial administration of grants and contracts.


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The Handbook

SPA’s Handbook provides research faculty and staff all NYU policies and procedures governing post-award administration of grants and contracts. The Handbook - as well as this supporting website - will evolve with changes in Federal law, sponsor requirements and NYU's needs.

Focuses on Federal grants and other sponsor agreements. It also provides background and tools useful in managing Federal contracts and establishes policies and procedures governing sponsored programs post-award financial administration throughout NYU’s global network.

Please note that exceptions associated with the requirements of local law and custom or operational needs must be submitted to and approved by Sponsored Programs Administration.

Full versions of these policies can be found in the NYU Policy & Compliance website.

Grants and Contracts Management

Public and private grants and contracts management requires consideration of financial and administrative requirements and compliance considerations that must be taken into account with every new award.

This Handbook attempts to capture, simplify and organize critical information in an easy to use format that NYU faculty and staff can reference while managing federal grants and contracts.

Areas Covered

The SPA Handbook provides an overview of post-award sponsored program management, including:

  • Opening and Closing Sponsored Accounts
  • Re-budgeting
  • Managing Sponsored Program Expenditures, including Personnel Expenses, Travel, Membership Dues, Equipment, Computers, etc.
  • Dealing with Cost Share
  • The NIH Salary Cap
  • Processing Cost Transfers
  • Program Income
  • Working with Recharge Centers
  • Managing Equipment Purchased with Federal Funding
  • Managing Subawards
  • Closing Out Awards & Financial Reporting
  • Handling Audits
  • Comprehensive Glossary of Terms and Acronyms