News & Alerts
The Office of Sponsored Programs' Wiki is live effective September 19, 2017 for the NYU research community. Please use the link at right to access our wiki with articles, resources, and how-to instructions for sponsored program activities and grants administration.
If you are unable to access our wiki but would like to request access, please send a message to firstname.lastname@example.org, complete with your NYU NetID and role at the university.
Cayuse SP version 3.6 is effective September 13, 2017. The summary of changes/enhancements to CAYUSE SP:
- PIs and Department Administrators (DAs) can now find records quickly thanks to new dashboard filtering, one click sorting and multiple search capability in My Awards, Awards in My Unit, My Proposals, and Proposals in My Unit.
- Functionality that allows for splits of Investigator effort and credit allocations amongst multiple departments and/or admin unit (currently available in proposals) has been added for awards/projects. Users can now add the same person to proposals and awards multiple times to capture split appointments and credit allocations for research team members affiliated with more than one department or for an admin unit responsible for administering the award.
- Macintosh users can now upload attachments to Cayuse SP in Apple Safari and Google Chrome as well as Mozilla FireFox.
Effective September 2017, the Request to Issue Subaward (RISA) form is retired.
The Contracts Team Members will draft subaward agreements proactively using information included in Cayuse and send the agreements to PIs, Departments, and Project Officers for review and approval. Departments no longer have to complete a RISA (or RICA) to issue subawards to third parties or interdivisional transfer memos to NYU School of Medicine, or to request that the Contracts Office Team review a request to issue an Independent Consultant Agreement.
Read more about How Subaward Agreements are Issued to a Collaborating Institution.
OSP is committed to reducing administrative burden where possible while supporting NYU’s Principal Investigators and school/department administrators in the proper stewardship of federal funds. As such, we continue to review policies and procedures.
Effective September 2017, OSP will no longer utilize the “Request for Prior Approval of Changes in Federal Grants” or the accompanying “Request for OSP Action” form (aka “Prior Approval Request”).
Reporting to the Senior Vice Provost for Research, the Office of Sponsored Programs (OSP) and its Contract Office (CO) provides pre-award and non-financial post award research administration service and support to all departments, schools, research centers and institutes at the Washington Square campus as well as all of NYU’s global sites, including NYU Abu Dhabi and NYU Shanghai.
OSP supports the development of competitive proposals and the proactive management of grant and contract awards for basic applied research, training and other sponsored activities funded by public and private not-for-profit sponsors including corporations and foundations.
OSP’s philosophy, mission and decision making focuses on partnerships across the University to provide an effective and efficient infrastructure resulting in decreases in administrative burden for faculty so that we may collectively maximize the time researchers spend advancing research and discovery at New York University.
Following are the core services and functions of the OSP and CO in pre-award and non-financial post award research administration at Washington Square:
- Identify potential sources and programs of funding based on matches with faculty expertise and interest;
- Review and interpret guidelines;
- Facilitate the development of budgets and cost proposals;
- Serve as the administrative liaison with extramural sponsors;
- Serve as NYU’s Authorized Organizational Representative; responsible to bind NYU to the submission of proposals including assurances, representations and certifications as well as the negotiation and acceptance of award terms and conditions in the conduct of sponsored programs;
- Maintain the university’s grants management system (Cayuse) with data populating the university’s financial system and data warehouse for research metrics.
- Facilitate collaborations through the execution of subawards for programmatic performance; conduct risk assessment and subrecipient monitoring;
- Advise investigators on sponsored project administration with a particular focus on the core principles of protecting academic freedom and responsible stewardship;
- Ensure compliance with federal regulatory requirements, NYU, and sponsor-specific policies.