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Certifying NYU Documents for Use Overseas

Foreign countries may require documents to be certified in order to be accepted in the foreign jurisdiction. An "Authentication" and "Apostille" certifies the signature and the position of the official who has executed, issued or certified a copy of a document. Please check with the the country in which you will be working or studying to find out if they will require an Apostille or Authentication.

The sole function of an apostille or authentication is to certify the authenticity of the signature on the document, the capacity in which the person signing the document acted, and the identity of any stamp or seal affixed to the document.

The educational documents usually requested for certification are the diploma, official transcript, and/or enrollment/graduation verification letter.

Certification should only be done if the organization receiving the document requires you to provide an Apostille or Authentication.

Apostille

The United States is part of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. The Convention provides for the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Under the Hague Convention, signatory countries have agreed to recognize public documents issued by other signatory countries if those public documents are authenticated by the attachment of an internationally recognized form of authentication known as an "apostille." The apostille ensures that public documents issued in one signatory country will be recognized as valid in another signatory country.

Authentication

Countries that are not signatories to the Hague Convention may require that the documents undergo an additional step for obtaining an "authentication". The authentication validates the document for use in the foreign country.

Obtaining an Apostille or Authentication for NYU documents

  1. Send a signed request to the Office of the University Registrar for your NYU documents to be notarized.
    » For your diploma, provide a copy
    » For a transcript and/or verification letter, include a signed request for NYU to generate these documents.
    The Office of the University Registrar will certify the document as an official record or true copy of the original before a notary public. The notarized document will be available for you to pickup within 5 business days or may be mailed at your request.
  2. Present the notarized document to the County Clerk's Office in the county where the notary public is qualified. The County Clerk will certify the signature of the notary public. The County Clerk Office has a per document fee.
  3. Present the document to the New York Department of State to affix the Apostille. The Department of State has a per document fee.

    If the foreign country is a signatory to the Hague Convention or will accept the Apostille, the document is now certified for use.
  4. If the foreign country requires the document to be authenticated beyond the Apostille, present the document to the United States Department of State, Authentications Office. The Authentications Office will issue a certificate under the Seal of the U.S. Department of State authenticating the document. The Department of State has a per document fee.


Contact Information and Links


Transcript and Enrollment/Graduation Verification Requests

New York County Clerk, Notary Section
60 Centre Street, Room 141B Basement
New York, NY
Map

New York Secretary of State, Certification Unit
123 William Street, 19th Floor
New York, NY 10038
Map

US Department of State, Authentications Office
518 23rd Street NW., SA-1
Washington, DC 20520
Map

The Hague Apostille Convention