Car Services

Carey International

Is a global leader in ground transportation and car services offering two brands of services:

Departmental accounts with central billing options are available. To set up a departmental account with Carey/Embarque, please send an email to NYUGlobalTravelTeam@nyu.edu and ask for a departmental account set up form.

With a departmental account, you can choose from a few different methods of payment, and you can also make reservations over the phone directly with Carey or Embarque by referencing your unique account number.

The NYU preferred rates for Carey/Embarque reservations are also found under the "Cars" tab on Egencia. Choose the "Towncar/Limo" option in the middle of the page to access the Carey/Embarque rates.  You will be required to provide a credit card to make bookings via Egencia.

A note about Carey/Embarque wait-time charges:

If incurred, wait-time fees will be included on the final bill. The traveler is given a 15 minute grace period, but any time elapsed after that will be subject to a charge equal to 1/4 of the hourly rate, at 15 minute intervals.

For example, if you schedule a pick-up for 5:00 PM but you do not get into the car until 5:16 PM, you will see an additional charge equal to 1/4 of the hourly rate. If you do not get into the car until 5:31 PM, you will see a charge of 1/2 of the hourly rate, and so on. 

Carey

  • Carey is the premier luxury brand offered by Carey International.
  • The fleet features the Cadillac XTS.
  • As it is on the pricier side, this is recommended only for VIP travelers.
  • Departmental accounts with central billing options are available.

Embarque

  • Embarque is the more economic brand offered by Carey International.
  • The fleet features the Ford Fusion & Toyota Camry.
  • Recommended for car service to and from the major airports and around the city.

Executive Transportation Group

ETG is comprised of more than 2,000 Executive Sedans and Black Cars providing executive car service to more than two million corporate passengers each year.  ETG's brands of service include:

  1. Premium Executive: Blue Line Executive Car, Avalon Executive Car
  2. Corporate Black Car: Ace, All City, Allen, Bell, Citywide, Summit

Departmental accounts with central billing options are available. To set up a departmental account with Carey/Embarque, please send an email to NYUGlobalTravelTeam@nyu.edu

Car Rentals

NYU negotiated rates, which include loss damage waiver and liability insurance in the rates.

The insurance included in the rates is unique only to North American rentals.  If you are utilizing the NYU rates for a rental overseas, please contact the Global Travel Team for more information on insurance.

Rates should only be used for NYU related travel, as the insurance that is built-in will not apply to incidents that occur on personal trips.

How to access the Preferred Rates

  • The NYU preferred rates for both Avis/Budget and Enterprise/National rental cars are found under the "Cars" tab on Egencia.
  • If you want to set up a departmental direct bill account with Avis/Budget or Enterprise/National, please contact the Global Travel Team at NYUGlobalTravelTeam@nyu.edu.
  • If you'd like to make a rental car reservation for personal travel at a discounted rate, or would like to extend an NYU discount to friends or family members, click here to access the NYU Friends and Family Discount via Avis.  Please note, the rates found via this link do not include insurance, so you will need to purchase the insurance.  This link is recommended for personal travel only.

Avis Budget

The following insurance is included in the NYU rates with Avis/Budget:

  • The renter will be provided protection for bodily injury or death up to a limit of $100,000 for each person and $300,000 for each accident and for property damage up to a limit of $25,000.
  • This insurance will only cover incidents that occur on official NYU business travel.

Enterprise National

The following insurance is included in the NYU rates with Enterprise/National:

  • Liability Protection for accidents arising out of the operation or use of the rental vehicle with a combined single limit of $1,000,000.
  • This insurance will only cover incidents that occur on official NYU business travel.

Rail

  • Utilizing our preferred rates with Amtrak, you can receive anywhere from 5%-20% off Acela Express service along the Amtrak Northeast Corridor. 
  • The extent of this discount depends on a few variables, such as city pairs and date/time of travel.
  • Please note: when booking Acela through Egencia, your discount (if one is applicable) will not appear until you have checked out.