Starting an All-Square Club for 2012-2013
THE NEW CLUB DEVELOPMENT PROGRAM (NCDP)
(Revised Information, Requirements and Instructions as of August 30, 2011.)
On-line Applications are available as of August 1.
Application process ends at 11:59pm on the last Friday in September.
PLEASE FOLLOW THE COMPLETE PROCESS OUTLINED AS FOLLOWS:
Introduction: The Student Activities Board (SAB), a student government body composed entirely of student leaders representing existing student clubs and student councils at NYU, is responsible for recognizing and governing All-Square clubs at NYU. To facilitate the development of new All-Square clubs and to minimize the duplication of existing clubs, the SAB has created the New Club Development Program (NCDP) to assist groups of students proposing to start a new All-Square club. On August 1 the Student Activities Board (SAB) begins accepting and reviewing applications to the program for the upcoming academic year. Once the application process closes (11:59pm on the last Friday in September) the Student Activities Board (SAB) will not accept applications again until next August 1. The program takes two semesters to complete, fall & spring, in that order.
To get begin the process, please review the following section on the types of clubs that WILL NOT be considered by the SAB. If after the review you decide your proposed club qualifies for the New Club Development Program (NCDP) then follow the five (5) steps to begin the two-semester process of starting a new All-Square club at NYU.
TYPES OF CLUBS THAT WILL NOT BE CONSIDERED BY SAB
The following is a list of types of clubs that WILL NOT be considered by the SAB for the New Club Development Program (NCDP) and therefore students proposing these types of clubs should not submit an application. Instead, follow the directions provided to explore other options:
A. School-Based Clubs. Clubs that will be open primarily to students from one NYU school or academic department, clubs that will have more then 2/3 of their membership from one school, or clubs that will be closely affiliated with an academic department or school will not be considered by the SAB. Directions: Consider starting a school-based club through your school student council. For a directory and contact information go to: http://www.nyu.edu/stugov/
B. Club Sports. Clubs that will engage in sports activities in a collegiate playing league governed by the collegiate rules, safety standards, and operating guidelines of the National Collegiate Athletic Association (NCAA) or the International or National Olympic Committee will not be considered by the SAB. Directions: Students interested in starting this type of club sport should follow the guidelines for starting a new club sport. Go to: http://www.nyu.edu/life/student-life/getting-involved/clubs-and-organizations/starting-a-new-club/Starting_a_Sports_Cub.html
Students with questions regarding this type of club sport should contact the Assistant Director for Club Sports at Coles Sports Center, Gail Stentiford, 212-998-2018, email@example.com to set up an appointment.
C. Extreme Risk. Clubs engaging in activities that pose an extreme level of health and safety risk to participants and others or activities that pose a risk of damage to public or private property. Directions: Set up an appointment with the Executive Director of Student Activities to discuss your options. Call 212-998-4701 for an appointment or contact firstname.lastname@example.org
D. Service Providers. Clubs providing services more appropriately provided by University offices and academic departments, government agencies, private sector, health and mental health agencies, legal and financial invest firms, and emergency response agencies will not be considered by the SAB. Directions: Set up an appointment with the Executive Director of Student Activities to discuss your options. Call 212-998-4701 for an appointment or contact email@example.com
E. For-profits, Non-profits. Clubs incorporated as for-profit businesses or non-profit organizations will not be considered by the SAB. Directions: Set up an appointment with the Executive Director of Student Activities to discuss your options. Call 212-998-4701 for an appointment or contact firstname.lastname@example.org
F. Investment, Lending Clubs. Clubs engaging in the investment and/or lending of funds, microfinance/microcredit, and solidarity lending services. Call 212-998-4701 for an appointment or contact email@example.com
G. Academic/School Based Honorary & Secret Societies. Honorary fraternities and sororities or honorary or secret societies affiliated with an academic program, or with membership restrictions based on academic standing or enrollment in a specific academic discipline or specific school will not be considered by the SAB. Directions: Set up an appointment with the academic dean of your school or college to discuss your options.
H. Office Affiliated Clubs. Clubs that will be open primarily to students affiliating with an NYU administrative office or center for the purpose of serving as ambassadors or peer educators from that office. Directions: Set up an appointment with the Executive Director of Student Activities to discuss your options. Call 212-998-4701 for an appointment or contact firstname.lastname@example.org
I. Social Drinking or Smoking Clubs. Clubs that will engage in activities focused on the consumption or tasting of alcohol or use of tobacco or similar products will not be considered by the SAB. Directions: Set up an appointment with the Executive Director of Student Activities to discuss your options. Call 212-998-4701 for an appointment or contact email@example.com
J. Fraternities and Sororities. Fraternities and sororities will not be considered for the NCD Program and therefore should not apply. Directions: Consider seeking recognition though one of the governing Greek Councils (IFC, Panhellenic, MGC). Please note that only national organizations that are recognized by an umbrella national governing body (the NIC, NPC, NALFO, MGC, NAPA and NPHC) are able to seek recognition. The first step is to contact the CSALS Assistant Director for Fraternity and Sorority Life regarding the process.
If, after reviewing the above section, you decide that your proposed club qualifies for the New Club Development Program (NCDP) then follow the next Five (5) steps to begin the two-semester process of starting a new All-Square club at NYU. Good luck!
FIVE (5) STEPS TO STARTING A NEW ALL-SQUARE CLUB
STEP ONE: If your proposed club will be open to all students at NYU with no more then 2/3 membership from one school and your club is unique from any existing All-Square club then you meet the Student Activities Board (SAB) requirements to complete and submit the on-line "New Club Development Program (NCDP) Application". Applications are available as of August 1 and until 11:59pm on the last Friday in September. All on-line applications go to the student members of the Student Activities Board (SAB) who are solely responsible for approving qualified applications. The Student Activities Board (SAB) will notify the founding members listed on your application via email by 11:59pm on October 22 regarding the status of the application. (Note that the SAB is not in session over the summer. The full board does not meet until the first week of October and therefore it does not conduct official business requiring full board deliberation--such as reviewing the applications of the NCDP--until the first week of October.)
STEP TWO: After October 22, the Student Activities Board (SAB) will forward approved applications to the Executive Director of the Center for Student Activities, Leadership and Service (CSALS) who will assign those clubs accepted to the NCD Program a CSALS club advisor. Since the CSALS is not notified by the Student Activities Board (SAB) regarding applications which are pending or not approved, questions regarding the application process should be directed to the Student Activities Board, SAB Office, Kimmel Center, room 710, mailbox 216. 212-998-4948 or firstname.lastname@example.org.
STEP THREE: The club's new CSALS club advisor will contact the founding members listed on the application to set up an initial advisement session to discuss:
For All Clubs in the New Club Development Program
Reviewing and revising, if needed, your mission statement.
Setting goals and objectives for the club.
Recruiting new members (Minimum of 10 fully matriculated NYU students in good standing with the University and no more then 2/3 student members from one school. Membership must be open to all students at NYU and without restrictions.)
Writing and ratifying your club Constitution. (Due Dec. 16)
Electing officers. (Due Dec. 16)
Planning club activities or a publication and submitting an action plan to your CSALS advisor. (Due Dec. 16)
Applying for seed funding.
Holding club activities or distributing a publication. (Complete by March 2)
Preparing for your final evaluation by the Student Activities Board (SAB). (March 2)
Submitting a club budget for the next academic year. (Only if the SAB grants your club All-Square status following your final evaluation.)
Following the timeline set by Student Activities Board (SAB) that includes deadlines for completing each component of the New Club Development Program (NCDP).
For Recreational Sports Engaging in Activities Requiring Physical Exertion These Additional Points Will be Reviewed
Coaching and Training Requirements - Coach Qualifications and Responsibilies
Practice and Space Requirements
Equipment and Storage
Travel Protocol in NYC: Manhattan-Bronx-Queens-Staten Island-Brooklyn
Travel Protocol Outside NYC
Certification of Fitness to Participate in Activity
Fair Play and Accountability
STEP FOUR: This section provides explanations of the information the Student Activities Board (SAB) will require you to provide as part of the on-line application process for the New Club Development Program (NCDP). This information is provided here to help you to begin preparing to complete and submit your on-line application when it is activated and available on August 1. It is suggest that you review this section now and refer back to the section as needed when you are completing the NCDP application.
Club Name. The use of "NYU" or "New York University" as part of a club name is restricted to "at NYU" or "at New York University". For example your club is not authorized to use the name "NYU Theatre Club" but it is authorized to use the name "Theatre Club at NYU". New clubs may not identify themselves as an "Office", "Council", "Board", "Center", "Department" or other names commonly used to identify official governing bodies, administrative or academic areas of the University. In cases where a club is a campus chapter of a national organization that includes these terms, the Student Activities Board (SAB) will consider an exception to their policy.
Club Mission Statement. The club's mission statement defines what your club is, what the club aspires to be, allows for growth and change, distinguishes your club from others, and serves as a frame work to evaluate your success as a club. An important intention of your club's mission statement is to keep current and future members of the club and the NYU community aware of the club's core purpose and values. To that end, your mission statement should include the purpose and values of the club, identify who the club's primary stakeholders are, outline the responsibilities of the club to its members and the NYU community, and set out the main objectives the club will accomplish. Your mission statement should be brief and clearly stated so that it is generally understood by all. You can find the mission statements of existing clubs registered with the Center for Student Activities, Leadership and Service (CSALS) by going to the club directory at: http://www.nyu.edu/studentactivities and following links to the club directory and mission statements.
Club Uniqueness Statement. Your club's uniqueness statement provides the Student Activities Board (SAB) additional details about your club beyond what you have stated in your brief mission statement. This is an opportunity to clarify how your proposed club is different from other existing clubs at NYU and how your club will have a positive impact on the NYU community.
Statement of Club Activities and Goals. This is your opportunity to outline the kinds of activities your club might engage in and what you hope to accomplish by hosting these activities. If you are a publication, discuss themes you plan to pursue in your publications, topics you hope to address, genres you will explore, and the impact you want to have on your readers.
Club Founding Members. The Student Activities Board (SAB) requires that during the application process proposed clubs select four (4) NYU students who will serve as the founding members of the club until elections are held following the ratification of your club's Constitution. The founding members are required to be current fully matriculated NYU students in good standing with the University who are enrolled in academic courses working toward an academic degree. The Founding Members may all be from one school at NYU. It is important to provide all of the information requested for each of the founding members.
STEP 5: Submit the on-line New Club Development Program (NCDP) Application by 11:59pm of the last Friday in September. The Student Activities Board (SAB) will notify your founding members regarding your application status by 11:59pm on October 22nd. 48 hours after submitting your application you can email Student Activities Board (SAB) at email@example.com for a confirmation that the Student Activities Board (SAB) members received the application. On-line applications are available August 1 and must be submitted no later than 11:59pm on the last Friday in September when the application process officially ends for the academic year.