IMPORTANT NOTICE: Environmental Health and Services has introduced a new on-line system for managing chemical inventories. For further information, please see the new Updating On-line Chemical Inventories section below.
According to the Rules of the City of New York (Title 15, Chapter 41) (PDF), if you store or handle any chemical listed on the New York City List of Hazardous Substances (PDF) at or above its threshold reporting quantity (PDF), you must annually file a Facility Inventory Form with the New York City Department of Environmental Protection and the New York City Fire Department. EHS will file your inventory but requires you to follow the Chemical Inventory Requirements.
NYU maintains an inventory of all hazardous substances in its facilities. On March 1st of every year, NYU Environmental Health and Safety reports the names and quantities of all substances on the New York City List of Hazardous Substances that are present in NYU facilities.
It is important to update your inventories between December 1st and December 15th of every year in order to provide enough time to prepare the reports.
In order to facilitate the annual submission to NYCDEP and FDNY, Environmental Health and Safety requires that all areas that store or use hazardous substances maintain an up to date inventory of all such materials.
The Inventory must include, at a minimum:
EHS has introduced ChemTracker. A Consortium of more than 25 colleges, universities and not-for-profit organizations. ChemTracker is a web-based chemical inventory system that EHS has implemented at the University for inventory management within research laboratories, art areas, and facilities. All NYU community members responsible for the storage and use of chemicals will be required to update their chemical inventories using ChemTracker. For information and training on how to use ChemTracker (PDF), please read on.
Prior to adding or editing an inventory, it is recommended that you click here and receive an overview of how to use Chemtracker and follow the instructions.
Chemical Owners and Users should always reach out to EHS for questions on Chemtracker.
For the purposes of NYC Community Right to Know, EHS needs the assistance of all Chemical Owners to update their chemical inventories no later than December 15th of every year. If you utilize Chemtracker on a regular basis and keep your inventory up to date, then simply ensuring your inventory is up to date and accurate by December 15th is all that's needed to comply with the NYC Community Right to Know requirement.
If you have any questions about this process, or if you store or handle hazardous substances and do not currently have an inventory but think you may be required to maintain and submit one, please email Environmental Health and Safety or call extension 81450.
Establishing an initial inventory can be time consuming. If you have more than 100 entries you can provide EHS with your inventory on an excel template and EHS will add them for you. You will not have to make the 100+ individual entries. Provide all 'required information'; the 'optional' columns can be used for tracking purposes within and individual laboratory.
On November 2, 2007, the Department of Homeland Security (DHS) issued its final listing of chemicals, "Appendix A – Chemicals of Interest" (PDF), for the Chemical Facility Anti-Terrorism Standard (CFATS). Appendix A contains a list of approximately 300 chemicals of interest (COI) that, if possessed by a college or university in certain excess of set quantities, requires submittal of an analysis report (Top Screen).