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Kimmel Center Policies

Liability

New York University and Kimmel Operations do not assume any liability for articles that are lost, stolen, or misplaced on University property.

Access to the Kimmel Center and the Global Center

New York University students, faculty, staff and alumni, conference participants, and those attending scheduled events have access to the Kimmel Center. In addition, visitors who are guests of NYU students, faculty and staff have access to the Center.

  • Access to the Kimmel Center is granted with a valid NYU ID card that is swiped through the turnstiles or presented to Kimmel Operations Staff or NYU Public Safety. Alumni must present a valid NYU Alumni card or a Coles Alumni Card along with a valid government-issued photo ID.

General Guest Policy

  • NYU faculty, staff, and students with valid NYU ID cards may host up to two non-NYU guests in the Kimmel Center or the Global Center.
  • Guests must be accompanied by their NYU host at all times, present a valid government-issued photo ID, and sign the guest register at the NYU Public Safety desk before entering the building.
  • NYU hosts are responsible for the actions of their guests at all times during their visit to the Kimmel Center.

Event & Conference Access

  • For ticketed events, non-NYU guests may enter the Kimmel Center or the Global Center by displaying their ticket or by registering at the registration desk.
  • For non-ticketed events, non-NYU guests may enter the Kimmel Center or the Global Center by registering at the registration desk or by signing in with the NYU Public Safety desk.
  • All guests must present a valid government-issued photo ID to NYU Public Safety upon entering the building.
  • Arts, entertainment, and major academic events must be ticketed through the NYU Ticket Central. Tickets must specify that a valid government-issued photo ID accompany the ticket for admission.

Conference Participants

  • Conference participants will be asked to present a valid government-issued photo ID at the time of registration. Participants will be provided with conference badges that must be worn at all times while in the Kimmel Center or the Global Center.

Office Visits

  • Offices within the Kimmel Center and the Global Center must daily provide a list of expected visitors to the NYU Public Safety desk in their respective building. Guests must provide a valid government-issued photo ID and must sign the guest register to enter the building.
  • Non-NYU guests visiting an office in the Kimmel Center or the Global Center unannounced must call from the NYU Public Safety desk and then be met and escorted by staff from that office.

Accessibility

  • The Kimmel Center is an ADA-compliant facility and, in keeping with University policy, is committed to serving the needs of those with disabilities.
  • All organizations must adhere to Federal, State and City laws and the policies of New York University and the Kimmel Center.

Use of Facilities

“Organization” is, generally, what is below defined as being either a “University Organization”, a “University-Sponsored Organization”, or a “Non-University Organization”. A “Reservation” is a booking in the Kimmel Center or the Global Center.

  • All facilities at New York University are governed by the Guidelines for the Use of University Facilities, the policies of New York University, the Kimmel Center and the Global Center (the Policies), and the laws of New York City, New York State, and the Federal Government of the United States.
  • Use of the Kimmel Center and the Global Center is limited to University faculty, students, and staff, University-affiliated Organizations and their guests, and Non-University Organizations as approved on a case-by-case basis.

University Organizations

  • “University Organizations” are defined as NYU schools and colleges; academic departments within the University; University institutes; administrative departments; student organizations registered with the Office of Student Activities, Leadership, & Service, or with their NYU school’s student activities department (“Clubs”); and other organizations with officially-recognized affiliation with New York University.
  • All University Organizations must have a valid University chartfield for the payment of incurred fees.
  • For University Organization events, the event sponsor must be identified as an individual of that University Organization with the authority to approve payments. Payments by personal or third-party check will not be accepted.

University-Sponsored Organizations

  • University-sponsored Organizations must be sponsored by a unit of the University that will assume responsibility—including all financial obligations—for the organization and its events in the Kimmel Center or the Global Center.
  • The purpose and objectives of the University-sponsored Organization must be consistent with the educational purposes of the University and may not conflict with any legal restrictions on the use of University facilities.
  • “Affiliated Events” are events sponsored and produced by a University Organization alongside an outside or Non-University Organization that is serving as a co-sponsor. Details pertaining to insurance requirements, rental rates, and tax-exempt status for Affiliated Events will be determined on a case-by-case basis, dependent upon the status of the University Organization.

Non-University Organizations

  • “Non-University Organizations” must be federally recognized 501(c)(3) organizations to rent space in the Kimmel Center or the Global Center.

Liability Insurance

  • Approved Non-University Organizations holding events in the Kimmel Center or the Global Center must provide comprehensive liability insurance for events.
  • The Non-University Organization’s event liability insurance must name “New York University” as an additional policyholder.
  • Insurance coverage amounts must be at least 2,000,000 USD for each occurrence and 4,000,000 USD in general aggregate.

Booking Space

  • Space can be reserved online via KimmelOneStop here, through the NYU Conference & Event Services Inquiry Form here, or by directly contacting Kimmel Operations.
  • Reservations must be arranged by a person authorized to make financial contracts on behalf of the requesting Organization. Billing arrangements must be clearly determined prior to confirmation of any reservation.

Cancelling A Reservation

  • Cancellations for Eisner & Lubin Auditorium, the Rosenthal Pavilion, the Grand Hall, and the Colloquium Room must be made in writing at least 30 days prior to the event in question. At least 14 days notice is expected for all other spaces in the Kimmel Center and the Global Center.
  • Notice of cancellation must be received in writing by Kimmel Operations. If cancellation notice is not received by the proper deadline, the Organization will be charged 50% of the space fees incurred.
    In the event that no cancellation notice is received by Kimmel Operations, the Organizations will be charged 100% of the space fees incurred.
  • Kimmel Operations reserves the right to refuse and/or cancel any reservation at any time for any reason without prior notice. Every effort will be made to locate an alternate space, but such alternate space is not guaranteed.

Usage of Space

  • No event sponsor or Organization may transfer a Reservation to another organization, nor may space reserved for an approved program be used for another purpose. Such violations of the Policies may result in the loss of current and future Reservations, the loss of reservation privileges in the Kimmel Center and the Global Center, as well as an assessment of fees.
  • Organizations are responsible for all room usage fees, Kimmel Media Services fees, and any other fees associated with the reservation of space in the Kimmel Center or the Global Center and the services rendered therein.
  • All Reservations must be conducted in the manner stipulated in the contract. No changes or additions can be made in this contract unless confirmed in writing with Kimmel Operations before the start of the Reservation in question.

Music Practice Space & Rehearsal/Audition Space

There are two facilities that provide music practice spaces: the Shorin Music Performance Center (located on the sixth floor of the Kimmel Center) and the GC Music Practice Rooms (located on the C level of the Global Center). In addition, the Kimmel Center allows eligible students to book space on the eighth and ninth floors of the Kimmel Center for rehearsals and auditions.

General Eligibility

  • Students must be matriculated in a degree program in one of the schools at NYU.
    Students must book space in the Kimmel Center and the Global Center through the KimmelOneStop online reservation system.
  • Students can request a KimmelOneStop account here. After being given an account, they will then be able to request Music Practice or Rehearsal/Audition space online.
  • To book Rehearsal/Audition space, students must submit (1) an authorization letter from their department ensuring that they are enrolled in a class that requires rehearsals and/or auditions and (2) a copy of their class schedule. These documents are good for one semester; they must be resubmitted each semester to be allowed space. A KimmelOneStop account will be not be approved until both documents have been submitted to Deloris Merchant in Kimmel Operations.

Reservations

  • Music Practice and Rehearsal/Audition space can be requested no more than 7 days in advance.
  • A reservation cannot be transferred to another person, student, or club.
  • After 3 no-shows, students will not be permitted to book space in the Kimmel Center or the Global Center.
  • To avoid a no-show, students can cancel a reservation. Reservations must be cancelled more than 24 hours prior to the scheduled start time.
  • Students may cancel a reservation through KimmelOneStop, via phone call or email, or in person in Kimmel Operations.
  • Kimmel Operations reserves the right to refuse and/or cancel any reservation at any time for any reason without prior notification.

Rooms

  • All rooms are provided as-is.
  • Music Practice space is to be used solely for the practice of music. Rehearsal/Audition space is to be used solely for rehearsals and/or auditions.
  • Furniture is not to be removed from rooms.
  • Doors to Music Practice spaces and Rehearsal/Audition spaces cannot be obstructed, blocked, or propped open.
  • Students are to refrain from loud noises, loud music, and disruptive conversations or behavior.
    No audio/visual equipment is provided.
  • Eating is forbidden in the Music Practice Spaces. Only bottled water—with the lid attached—may be brought into the Music Practice spaces. Water bottles are not to be placed on pianos or left in the rooms.
  • Students are responsible for any damage to the room, piano, chairs, or mirrors that occur during their reservation.
  • Breakages, cleanliness issues, and missing items are to be reported immediately to Kimmel Operations.
  • Students must vacate the room promptly at the end of their reservation.

Guests

  • If students will be hosting non-NYU ID-holding guests in the Kimmel Center or the Global Center, students must provide a list of such guests to the NYU Public Safety officer in the lobby. (For events in the Kimmel Center, the Kimmel Center Security Desk must be provided with a list. For events in the Global Center, both the Kimmel Center Security Desk and the Global Center Security Desk must be provided with a list.)
  • All guests must have a valid government issued ID card.
  • Guest children under age 18 cannot enter the Kimmel Center or the Global Center without a parent or guardian. If children under the age of 18 are invited, please complete a Childcare Questionnaire (available in Kimmel Operations).
  • Students are responsible for the actions and behavior of their guests at all times while the guests are in the Kimmel Center or the Global Center.

Lockers

The Kimmel Center provides two types of lockers for individual student use: “Music Lockers” and “General-Use Lockers”.

  • Music Practice Lockers are located on the sixth floor of the Kimmel Center (coded ML6-#) and the C level of the Global Center (coded MLC-#).
  • Music Practice Lockers can be reserved only by students eligible to reserve Music Practice Space and are meant to house musical instruments.
  • General-Use Lockers are located on the third (coded GL3-#) and fourth (coded GL4-#) floors of the Kimmel Center.
  • General-Use Locker rental is open to all currently-enrolled NYU students.
  • Both types of lockers can be reserved online through KimmelOneStop. (A KimmelOneStop account must be applied for and approved first.)
  • A fee of $10.00 per semester or $15.00 per year is charged—in cash in person or by credit card online—upon locker reservation. Cash payments must be made to Donna Leslie in Kimmel Operations.
  • After reserving a locker, students must make payment within seven days. If payment has not been received by Kimmel Operations within that seven-day window, the student’s locker reservation will be forfeited and the locker released back into the pool of available lockers.
  • Students must provide their own lock.
  • Lockers being used without a reservation will be emptied and the items discarded or handed over to NYU Public Safety.
  • Food, drinks, and other items are forbidden in the lockers.
  • Kimmel Operations and NYU Public Safety reserve the right to open and inspect lockers at any time without prior notice. (This includes removing a lock by force if necessary.)
  • Unless booked for a full semester, lockers must be cleared and emptied by the last day of classes of each semester. Items left in lockers after rental expiration will be discarded or handed over to NYU Public Safety.

Schwartz Plaza

“Schwartz Plaza” is located between Elmer Holmes Bobst Library (70 Washington Square South) and the Henry S. Gould Welcome Center (50 West 4th Street).

  • Schwartz Plaza may only be booked by Clubs.
  • Schwartz Plaza may only be used for promotional tabling. Other events, protests, demonstrations, or concerts are forbidden.
  • Clubs with a Reservation in Schwartz Plaza must remain quiet and respectful of the neighborhood. No amplified music or sound is allowed.
  • Clubs may borrow a collapsable table from the Center for Student Activities, Leadership, & Service. The café tables located in Schwartz Plaza may not be used for Club events there.
    Club events in Schwartz Plaza must remain inside Schwartz Plaza—they may not spill out into the sidewalk or otherwise obstruct traffic through Schwartz Plaza, around Schwartz Plaza, or along West 4th Street.
  • Club events must be staffed by members of that Club. No outside vendors are allowed.
  • Clubs may request a reservation in Schwartz Plaza through KimmelOneStop.

Catering

“Catering” refers to food services provided for events and Reservations in the Kimmel Center and the Global Center.

  • For University Departments, University-Sponsored Organizations, and Non-University Organizations, Catering must be provided by Top of the Square Catering.
  • Catering for events hosted by Clubs may be provided by an outside vendor provided that:
    • No waiter service is used.
    • The event is not held in the Rosenthal Pavilion or the Ben Snow Dining Room on the third floor of the Kimmel Center.
    • No alcoholic beverages are be served.
    • The event is for the majority benefit of NYU students, faculty, administrators, or staff.
    • The event’s attendance is a minimum of 51% NYU community members.
  • The University restricts the use of alcoholic beverages in campus facilities. All organizations serving alcoholic beverages must clearly and expressly state such to Kimmel Operations in the planning of their Reservation.
  • All organizations must adhere to the University Policy on Use of Alcohol.
  • Alcoholic beverages may only be purchased through and served by Top of the Square Catering.

The Kimmel Digital Signage Network

“Kimmel Digital Signage Network”, also called “KDSN” or, simply, “The Network”, is a system of TVs and computers that run signage, ads for events in the Kimmel & Global Centers, and general student notices. “Media” refers to the content running on the Network. “Dated media” is media tied to a specific event in the Kimmel & Global Centers; “undated media” is media for general consumption and, thus, not tied to a specific event.

  • Only three types of media are accepted: images (.jpg and .png), video (.mp4), and plain-text messages.
  • Submitted images must be 1920 pixels by 835 pixels; images of alternative dimensions will be rejected.
  • All submitted media must (clearly and readably) include the name of the sponsoring club, department, or organization. Dated media, specifically, must additionally include:
    • Date and time of the event,
    • Location of the event,
    • Name of the event, and
    • Name of the sponsoring club, department or organization.
  • Dated media will be displayed no more than two weeks prior to the event.
  • Only one media submission is allowed per event.
  • Clubs may not submit undated media; in other words, all club media submissions must be for a specific event. Undated media submissions from departments and other organizations are accepted on a case-by-case basis.
  • The Network is intended for events taking place at NYU only; no outside venues will be accepted.
  • Items must be submitted through the KDSN Dropbox, located here.

Miscellaneous

  • Animals are not permitted in the Kimmel Center or the Global Center unless licensed and assisting a disabled person.
  • No outside vendors are permitted in public spaces in the Kimmel Center; vendors are permitted only in spaces reserved by Organizations.
  • There is no smoking in the Kimmel Center nor the Global Center at any time. This includes the outdoor terraces and is in accordance with NYC law.
  • Skateboards, skates, and cycles are not permitted in the building. There is a Bike Room for storage of such located in the lobby of the Global Center.
  • All event sponsors wishing to have deliveries made to the Kimmel Center or the Global Center must coordinate such through Kimmel Operations. Neither the Kimmel Center nor the Global Center will accept deliveries that have not been arranged in advance.
  • Parking arrangements must be made by the Organization in advance of the Reservation. Parking is not available at the Kimmel Center or the Global Center.
  • All equipment and supplies furnished by the Organization must be removed promptly at the end of the Reservation. The University and Kimmel Operations assume no responsibility for damage to or loss of equipment, materials, or supplies left in the Kimmel Center or the Global Center.
  • All videos, films, DVDs, and otherwise copyrightable material to be viewed or distributed in the Kimmel Center or the Global Center must be obtained from an authorized distributor in accordance with applicable United States copyright laws.
  • All organizations inviting a guest speaker must identify that speaker in advance to Kimmel Operations in accordance with the University Guidelines Regarding Protest and Dissent. If there are potential security or other public safety issues, a meeting with Public Safety officials may be arranged.
  • Kimmel Operations must approve any media or press coming to cover an event in advance of the Reservation.
  • All photography in the Kimmel Center or the Global Center must be approved in advance by Kimmel Operations. Filming and videography are not allowed in the Kimmel Center or the Global Center unless as a part of a scheduled program and approved by Kimmel Operations. If filming or videography is to take place, public notice must be given to all attendees of the event.
  • Event organizers may be asked to attend a public safety briefing if the program falls under the Guidelines Regarding Protest and Dissent or if there are any potential crowding or safety issues.
  • No banners, posters, or other hangings are allowed on the walls or hallways of the Kimmel Center or the Global Center, nor on the exterior of the building unless otherwise authorized by Kimmel Operations.
  • Balloons filled with helium, confetti, and silly string are prohibited—always.
  • Solicitation of any kind is strictly prohibited.
  • Open flames of any kind are strictly prohibited.
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