New York University Skip to Content Skip to Search Skip to Navigation Skip to Sub Navigation

Forms


Room Changes

Academic Year Room Change Request

Our ability to accommodate room/building changes is based solely on the availability of space. During the first three weeks of each semester, a "room freeze" is in effect.  This period allows for the Office of Residential Life and Housing Services to take an inventory of occupancy and vacancies.  During this time, students may submit room change requests, however changes will not begin until the freeze is over.

Different types of room changes are possible depending on the individual student's needs. Each student requesting a room change may meet with his/her Residence Hall Director to discuss options, needs and determine the best course of action.

Please note that housing rates are different from building to building, and related to room type within a building.  Also, some buildings may require enrollment in a meal plan.  Details and housing rates can be found here

The Academic Year Room Change process is currently closed.

Bed-for-Bed Exchange Forum

In an effort to explore all possible opportunities, we have designed a new process that we are hopeful may result in some successful “bed-for-bed” room exchanges.  This process is intended to provide you a forum to “swap” spaces with another student. By checking the box within the Bed-for-Bed Room Exchange section of the Housing Portal, you authorize the Office of Residential Life and Housing Services to share your contact information (email address, building location and type of room accommodation) with all other students interested in considering a bed-for-bed room change.

The bed-for-bed participant list will be distributed to interested parties on a weekly basis.  Every Monday at 12pm, a PDF of the participant list will be emailed to students who have opted into the process.  To opt into or out of the process you can check or uncheck the box within the Bed-for-Bed Room Exchange section of the Housing Portal at any time.  Only those students who have opted into to process by Mondays at 9am will be included in the weekly participant list.

The Academic Year Bed For Bed Exchange Forum is currently available to returning undergraduate students with confirmed Fall 2014 bookings.

Freshmen: The Academic Year Bed For Bed Exchange Forum will be available September 10 for Freshmen with confirmed Fall 2014 bookings.

Click here for Bed-for-Bed instructions.

Cancellations

Cancellations after the final deadline date are accepted only for specific reasons as outlined in the Housing License.  The NYU Housing License is a commitment for both the Fall and Spring terms. Please note the following housing cancellation deadlines:

Fall 2014 Current Residents:

  • Current residents are not able to cancel their housing except for school-approved cancellations (eg. withdrawals, deferrals, and leaves of absence) and will be charged a $1000.00 cancellation fee unless otherwise stipulated in the Housing License.

Spring 2015 New Incoming Residents:

  • Cancellations must be received by December 12, 2014. School-approved cancellations (eg. withdrawals, deferrals, and leaves of absence) received after December 12, 2014 will be charged a $1000.00 cancellation fee.

The following are the allowable reasons to cancel housing beyond the published deadline:

Withdrawal

A student who officially withdraws from the University will not be permitted to remain in housing. Housing charges will be incurred up to the point of check-out, and a $1,000 cancellation fee will be applied.

December Graduation

Students graduating in December may cancel their housing for the Spring term, and are expected to check-out of their Fall 2014 housing assignments within 24 hours of completing their last final exam, or by Noon on Friday, December 19, 2014, whichever comes first.

Leave of Absence

NYU expects its students to maintain continuous registration in an academic program with the exception of summer breaks. However, at times it is necessary or desirable for a student to take a leave from enrollment for a period of time. Such leaves may be voluntary or involuntary, and will be handled in accordance with the NYU Student Leave Policy. Students must also refer to the bulletins and websites of their specific schools or visit their schools administrative offices for additional information concerning the impact of a voluntary or involuntary leave and any additional requirements for a leave of absence.

For information about the University Student Leave Policy please click here.

To cancel housing, due to an approved Leave of Absence, students must submit official documentation with their school. Housing charges will be incurred up to the point of check-out.

There are several types of Leaves of Absence, and it is important to note that not all allow a student to retain their housing guarantee.

  • Medical Leave - Students on Medical Leaves must receive clearance from The University Health Center before they can return to housing. Students will receive information and instructions via email about returning to housing.
  • Personal Leave - Students who maintain matriculation, but are not enrolled may be approved for a personal leave. Students on a Personal Leave of Absence do not maintain their renewable housing status. Please note, a $1,000 cancellation fee will be applied.
  • Academic Leave - Students may receive approval from their school to study at other academic institutions. They must notify the Housing Office and provide official school documentation indicating their intent to return to housing. Please note, a $1,000 cancellation fee will be applied.

Study Away

Students who have accepted admissions to a study away program do not need to complete a cancellation form. While away, students will receive information and instructions via email about returning to NYU-NY housing.

Students who are residing in NYU-NY for the Fall 2014 term and are studying away for the Spring 2015 term must check-out of their Fall 2014 housing assignment within 24 hours of completing their last final exam, or by Noon on Friday, December 19, 2014, whichever comes first.

Cancellation Request

Students must access to NYU Housing Portal to submit a cancellation request.  Once in the portal, you will need to select "Cancel Housing" in the top menu bar.

 

Petition for Release 

If your need to cancel your housing and do not meet the criteria itemized under cancellations, you may petition for special consideration. The petition information and petition form are in pdf format.

Download the PDF

 

Other Forms

Meal Plan Change/Add Form

This form is available online via NYUHome > Housing Forms Log-In Channel. Please refer to the Calendar for cancellation and change deadline dates.

* Login to NYUHome

Application Trouble-Shooting Instructions

Students who are having difficulty accessing or submitting housing forms or applications through NYUHome can download a list of trouble shooting tips here.

 

NYU Footer