File Storage Services Comparison

 

NYU Drive

NYU Box

NYU Stream

Faculty Digital Archive

File Sharing (Windows)

Best suited for...

NYU’s primary service for general-purpose file creation, storage, sharing, and collaboration

Storage, sharing, and collaboration on departmental or restricted files

Storage and sharing of audio and video content

Archiving and sharing scholarly digital works

Departments that want the ability to store & share data using an access-based structure

Available for use by...

NYU community (including alumni)  

NYU faculty, and staff (students by request)

NYU community

NYU faculty, and staff at centers, institutes, and departments

NYU community

HIPAA-compliant storage of sensitive or restricted NYU data

No

Yes

No

No

Yes

Storage type

Cloud

Cloud

Cloud

Local

Local

Storage quota

Unlimited

Unlimited

50 GB

Unlimited

Unlimited

Free or fee-based?

Free

Free

Free

Free

Fee-based

Ability to share/publish content to the public

Yes

Yes

Yes

Yes

Yes, but requires VPN

Ability to restrict access to content by individual or group

Yes

Yes

Yes

Yes

Yes

Ability to embed content from this service into other sites

Yes

Yes

Yes

Under development

Yes

Ability to collaborative edit content

Yes

Yes

No

Yes

Yes, but requires additional software

Ability to save and restore versions

Yes

Yes

No

No

Yes, but requires additional software

Mobile device-friendly

Yes

Yes

Yes

Somewhat

Yes on NYU-NET or through VPN/Citrix

User-friendly (WYSIWYG) editing tools

Yes

No

No

No

No

File access tracking/reporting tools

Only for edits

Yes

No

Yes

Yes, but requires additional software

Integration with NYU Google Apps

Yes

No

Yes

No

No

Learning curve/training needed for beginners

Low

Medium

Low

Medium

Low

Service automatically available to NYU community (without applying for an account)

Yes

Automatically available to all faculty and staff; to students by request

Yes

No

No

Robust online and/or helpdesk support available

Yes

Yes

Yes

By appointment

Yes

Supports structured, custom metadata

No

Yes

No

Yes

Yes, but requires additional software

Backup/file recovery and system monitoring

No

Yes, for a limited period

No

Backed up daily

Backed up daily; monitored 24 x 7