There are a number of video conferencing options available to the NYU community members. Read the overview below, explore this detailed service comparison matrix, or contact the IT Service Desk to determine the best fit for your needs.

On this page: Video Conferencing: In-room | Video Conferencing: Desktop | Video Conferencing: Web | Web Meetings and Audio Conferencing (WebEx)

Video Conferencing: In-room

Recommended for video conferences with NYU staff and faculty (plus external participants, if needed)
Photo of an in-room video conference showing projection screen and laptops

New York University has over 200 video conference rooms located in New York, Abu Dhabi, Shanghai, and many other NYU locations. NYU faculty and staff can reserve these rooms, and can host a point-to-point conference, or be joined by colleagues at other NYU locations and/or academic institutions or businesses, or those using the Video Conferencing: Desktop, Video Conferencing: Web, or WebEx methods described below for multi-point video conferences. Click here for more information about this free service, including location and reservation information.

Video Conferencing: Desktop

Recommended for video conferences with ONLY NYU staff and faculty
Photo of a desktop video conference showing multiple participants on the screen

Video Conferencing: Desktop is easy-to-use video collaboration software that you can install on your laptop or desktop computer. It provides HD quality audio, video, and content sharing tools to connect you with other NYU Video Conferencing service users, whether they are in a video conferencing room, using the same desktop software, or using the Video Conferencing: Web method described below. Video Conferencing: Desktop gives community members the same high-quality experience whether they are connecting from a conference room (see above), in their office, or on the road. You can host multi-point conferences, or point to point video calls with other staff and faculty who have installed the Desktop software. Note in order to use this service, you must first fill out this form and specify that you would like the Video Conferencing: Desktop software. Then, once installed, you will need to connect to the NYU VPN service when using it from off campus or via wireless. Click here for more information about this free service.

Video Conferencing: Web

Recommended for video conferences with NYU staff, faculty, students and/or external stakeholders
Photo of a web-based video conference showing multiple participants on a screen

Video Conferencing: Web enables faculty and staff to easily arrange impromptu or scheduled point-to-point or multi-point video conferences with their colleagues, students, and/or non-NYU community members. The site provides click-to-connect convenience for anyone with a desktop or laptop computer, a web browser, and a web camera. Like the above Desktop method, Video Conferencing: Web provides HD quality audio, video, and content sharing tools, but does not require you to install a software application since it uses your Internet browser (though it does require you to install a one-time browser plugin). Click here for more information about this free service, including instructions on how to use it.

Web Meetings and Audio Conferencing (WebEx)

Recommended for video conferences with NYU staff, faculty, students and/or external stakeholders, especially those involving online collaboration.
Screenshot of a WebEx session showing videos of multiple participants

This service provides two types of multimedia conferencing for all faculty and staff, once their account is approved and activated: online, and/or in-room via the Collaboration Meeting Rooms feature. Either way, WebEx enables you to easily arrange impromptu or scheduled video conferences. Only faculty and staff can initiate WebEx meetings, but they can invite anyone to join, including colleagues, students, and/or non-NYU community member. (Note: Faculty wishing to teach a class via WebEx should instead use the service within NYU Classes.)

For online WebEx conferences, no special equipment is required; you can connect from any Internet-capable device, including smartphones and tablets. If the organizer’s and participant’s devices have a camera, WebEx can be used for video conferencing. You can also share and collaborate on documents and projects on-screen. NYU’s Video Conferencing rooms described above also have the ability to host a WebEx meeting using WebEx Collaboration Meeting Room technology.  

Collaboration Meeting Rooms (CMR) allow you and your participants to join a video conference using a standards-based video unit, such as the video systems deployed in some NYU conference rooms and classrooms. There is no application to launch when you join a CMR-enabled WebEx from a video unit, you simply call into the meeting from the video unit and WebEx automatically recognizes the video and sharing capabilities of the system. No matter how each participant connects—whether via a web browser or a video unit—everyone can see each other, and view and share content, providing a truly integrated meeting experience.  

Both types of WebEx conferencing are free if all participants use their device’s audio to connect (VoIP) rather than a telephone. Audio charges apply to the meeting organizer for toll-free calls placed by their participants. In order to use this service to create a video conference, you must first request an account and provide an NYU chartfield for any charges that might be incurred. For more information about WebEx, see www.nyu.edu/it/webex.