Rare book copy cataloging

N.B. If a field is not mentioned, follow practices for stack books. Revise data as appropriate, but do not bother to update non-ISBD records for uniformity.

Fixed Fields

008 Fixed-length data elements - Retain, but revise as appropriate.

Variable Fields

010 LCCN - Retain, or add if available.

015 National bibliography number - Retain.

020 ISBN - Retain, or add if available; repeat as required for multi-vols.; delete colon and any price information in $c.

035 System control number - Retain.

040 Cataloging source. Add $dNNU if changes are made to the primary description, access points, or other non-local fields. If only local information is added do not add $dNNU.

041 Language code - Retain. Must be included if a translation.

042 Authentication code - Retain; revise or add as appropriate.

043 Geographic area code - Retain, or add if there is a geographic area given in the subject headings. Can contain up to three codes (in repeated $a) from the USMARC Code List for Geographic Areas.

050 LC call number - Retain.

082 Dewey call number - Retain.

090 Local LC-style call number - Retain.

092 Local Dewey call number - Retain.

1XX Main entries. ADVANCE AF and/or NAF must be consulted to insure consistency. If not found, should be brought to the attention of the Fales cataloger in order for NAF record to be created.

240 Uniform title. Used when a work has appeared under varying titles, necessitating that a particular title be chosen to represent the work. Also used for form subheadings. Must be included if work is a translation.

100 1B a Carroll, Lewis,  
       d 1832-1898.
240 10 a Alice's adventures in Wonderland
245 14 a The annotated Alice / 
       c by Lewis Carroll.

100 1B a Dickens, Charles,
       d 1812-1870.
240 10 a Journalism.
       k Selections
245 10 a Selected journalism, 1850-1870 /
       c Charles Dickens.

100 1B a Cooper, Dennis,
       d 1953-
240 10 a Frisk.
       l Dutch
245 10 a Op de tast /
       c Dennis Cooper.
500 BB a Translation of: Frisk.

245 Title statement. Use ellipses in title proper ($a) and other title information ($b) only if extremely long. Transcribe all information given about author ($c), but omit such phrases as "author of ..." following a name; the only time you would include such a phrase is if there is no named author, and the phrase is the only thing that appears in the statement of responsibility area on the t.p.

245 10  c by the greatest of English poets, John Milton.

245 10  c by the author of Allons au ciel.     

246 Varying form of title. All variant titles should be traced; transcribe as on page. 740 added title fields should only be used for titles of analytics; other added entries for titles should be moved from 740 to 246, as necessary.

250 Edition statement. For 19^th and early 20th century materials, statements such as "The first printing", "2^nd impression", etc., are to be transcribed as edition statements and entered in this field. Different printing information of contemporary monographs judged by the cataloger not to be a new manifestation should be entered in field 955 $s.

260 Publication, distribution, etc. Transcribe imprint information as it appears in the publication. Addresses for non-major trade publishers may be included after the name of the place if considered helpful in acquiring, identifying or dating the publication.

260 BB a London and New York :
       a Printed at Birmingham :
       b Sold by T. Richardson in London ;
       b Privately printed ;
       b Printed by John Baskerville for R. and J. Dodsley,
       c in the year 1742.
       c 7th July 1766.

260 BB a Alcester, S.D. (R.R. 1, Box 32, Alcester 57001) :
       b R. Kier,
       c 1997.

300 Physical description. If adding information for contemporary materials proceed as you would for stacks. For early 20^th century and older materials, account for every numbered and unnumbered page and/or leaf.

300 BB  a [4], viii, 382, [2], 28 p., 24 leaves of plates (some folded) :
        b maps, col. ports. ;
        c 28 cm.

500 BB  a Publisher's catalog on p. [1]-28 at end.

440 or 490/8XX Series statement. Base tracing decisions on the ADVANCE AF or NAF.

5XX Notes. Notes common to all copies should appear before local or copy-specific information--an exception being the copy number given immediately following a limited edition statement. Generally, give notes in the order in which they are listed here. If a particular note is considered of primary importance, it may be given first, regardless of its listing here. Do not spend much time deciding where to place the note and do not bother to change the order of notes on member copy. When appropriate, combine two or more notes to make one note.

Caution: Examine existing 500 notes to determine whether they are local or general. There has been member copy with local/copy-specific information in field 500 that has not included $5 indicating it is a local note. If the note does not apply to NYU's copy, delete the field.

Inclusion here does not mean that you are expected to create all these kinds of notes. They are given as examples of notes you may encounter when revising member copy. Use your judgment and abilities in deciding whether to create a note.

• Nature, scope, or artistic form

  500 BB  a An advertisement.
  
  500 BB  a A satire against William Pulteney.
  
  

• Language of publication; translation or adaptation. Not necessary if information is apparent from the rest of the description, e.g. included in field 245.

  
  546 BB a Parallel English and French texts.
  
  500 BB a Translation of: Gulliver's travels.
  
  

• Source of title proper (if it is from a substitute for the t.p.)

  
  500 BB a Title from cover.
  
  

• Variations in title; Parallel titles and other title information - Use field 246.

• Statements of responsibility

  
  500 BB  a Dedication signed: Increase Mather.
  
  500 BB  a Signed at end: A lover of truth.
  
  

• Edition and bibliographic history. If there is a statement giving number of copies printed, an additional 500 with $5 should immediately follow giving local copy no.

  
  500 BB  a Edition statement from colophon. 
  
  500 BB  a "250 copies printed"--Pref.
  
  500 BB  a "Limited edition of 400 copies"--T.p. verso.
  
  500 BB  a Berol Collection copy 1 is no. 34.
          5 NNU
  
  

• Publication

  
  500 BB  a Publication date from Evans.
  
  500 BB  a At head of title: On the day of Lord Byron's death 1824.
  
  

• Signatures- Retain; if not present, do not collate to add note.

  
  500 BB  a [A]4 B-C4 D2 E-G4 H2.
  
  

• Physical description. Notes on important details that apply to all copies of an edition or issue that are not already included in the physical description area.

  
  500 BB  a Title and headings printed in red.
  
  500 BB  a Printed on vellum.
  
  

• Accompanying material

  
  500 BB  a Accompanied by: "Star guide" (1 sheet ; 12 x 36 cm.), previously published             
          separately in 1744.
  
  

• Dissertations - Retain.

  
  502 BB  a Thesis (Ph. D.)--Harvard University, 1786.
  
  500 BB  a Originally presented as the author's thesis (doctoral)--Sorbonne, Paris, 1969.
  
  

• References to published descriptions - Retain.

  
  510 4B a Goff,
         c A-970.
  
  510 4B a Gaskell, P.,
         c Bibl. of costume, p. 386.
  
  

• Summary - Retain. Will often be found in juvenile literature.

  
  520 BB a A little girl falls down a rabbit hole and discovers a 
           world of nonsensical and amusing characters.
  
  

• Bibliography - Retain.

  
  504 BB a Includes bibliographical references (p. [344]-354)
  
  

• Contents - Retain.

  
  505 0B a How these records were discovered -- A short sketch of the 
           Talmuds -- Constantine's letter. 
  
  505 00 t The European background  /
         r by Carl J. Friedrich --
         t The American scene /
         r by Oscar Handlin --
         t Adjustment to the United States /
         r by Hildegard Binder Johnson.
  
  

• Numbers borne by the publication - Retain. Give as quoted note important numbers borne by the publication; series nos. will usually be included in series statement.

• Copy being described and library's holdings (Copy-specific 0notes). If the information provided is local or copy-specific, $5 NNU or $5 NHi is added to indicate institution to which field applies. In forming local 500 notes, do not include where the information appears on the item if it is easily located, i.e. endpapers, preliminary pages, colophon. Make notes for all printed dust jackets; but do not make notes about clear plastic or other dust jackets added to the item by Special Collections.

  
  500 BB a Downtown writers copy 1 is from the Ron Kolm Collection.
         5 NNU
  
  500 BB a Tamiment copy 2 lacks pages 8-12.
         5 NNU
  
  500 BB a Fales Brit copy 1 has bookplate: Edmund Bramhall Child.
         5 NNU   
  
  500 BB a Downtown writers copy 2 has inscription: To Ron, All the best, Doug.
         5 NNU
  
  500 BB a Bound with: Dury, John. The reformed school. London : 
           Printed for R. Wadnothe, [1650].
         5 NNU
  
  500 BB a Fales Amer copy 3 in original book jacket.
         5 NNU
  
  

651 B0 a New York (N.Y.)
       v Fiction.

650 B0 a Gay men
       v Fiction.

650 B0 a Lesbians
       v Fiction.

655 B7 a Artists' books
       z United States.
       2 rbgenr

655 B7 a Downtown writers.
       2 local

655 B7 a Novels
       z England                                                                   
       z London
       y 19th century.
       2 rbgenr

700, 710, 711 Added entries. All personal, corporate, and conference names given in the description should have an added entry. Use for names associated with all copies of the item. All names must be verified in the authority file.

740 Uncontrolled related/analytical title added entry - Use only for an analytical entry. All other title added entries go in 246.

796 Personal name, Related - Added entry given for names that appear in local/copy-specific notes. Use form of name in ADVANCE AF; check NAF if no precedence given in ADVANCE. Use form of name found, even if incomplete on item, if known to be the same person. Do not make an added entry for illegible or indeterminate (e.g. D.M., Mary, etc.) handwritten names. Add relator term (Source: Relator Terms for Rare Book, Manuscript, and Special Collections Cataloging. 3^rd ed. 1987)

500 BB a Berol Collection copy 1 has inscription: Presented to
         Lewis Carroll, by H. Daniel.
       5 NNU
	   

796 1B a Carroll, Lewis,
       d 1832-1898,
       e former owner.
	  
796 1B a Daniel, Charles Henry Olive,
       d 1836-1919,
       e inscriber. 

797 2B  a Alfred C. Berol Collection.

955 Item information. Use only for noting different printings of contemporary materials judged not to be a new manifestation. All other local/copy-specific information goes in field 500 $5.

955 BB l BSPEC
       c 1
       s 1997 printing