Editing Member Copy for Non-musical Sound Recordings
(sound cassettes only)
N.B. "B" is used for "blank" in indicator, etc. positions; "$" is used for the delimiter marker.
Chief source of information is the label or labels (e.g., sides one and two, or multiple tape sets).
Leader
Record status: Retain
Type of record: i (nonmusical sound recording)
Bib. level: m (monograph)
Indicator count: 2
Encoding level: B
Descriptive cat. form: Retain
Fixed fields
003 - Retain
005 - Retain
007 - (Some records may not have an 007 field, in which case one must be created.)
- Category of material: s
- Specific material designation: s
- Original vs. reprod.: | (fill character)
- Speed:
- k (15/16 ips)
- l (1 7/8 ips)
- Configuration of playback:
- Groove with groove pitch: n
- Dimensions: j
- Tape width: l
- Tape configuration: c
- Kind of disc, cylinder or tape:
- m (mass produced)
- u (unknown--use in case of doubt)
- Kind of material:
- n (not applicable)
- u (unknown)
- Kind of cutting: n
- Special playback characteristics:
- c (Dolby-B encoded)
- n (not applicable)
- u (unknown)
- Capture and storage technique:
- e (analog electrical storage)
- u (unknown)
008
- Date entered on file:
- Type of date:
- s (single date, including single copyright date)
- p (item has two dates or copyright dates: one for the production of the item in hand;
another for the date of the original production of the content of the item.)
- Date 1: (date or copyright date of the item in hand)
- Date 2: (date or copyright date of the original production of the content of the item.)
- Place of publication:
- xxu (unknown location in U.S.)
- nyu (New York State or City)
- onc (Ontario, Canada)
- (etc.)
- Form of composition: nn (not applicable)
- Format of music: n (not applicable)
- Undefined: B
- Targeted audience:
- B (unknown, or not specified)
- e (adult; rarely use; usually change to "g" for general)
- f (special categories: nursing students, medical, engineering students, higher
- mathematics (Courant), conservation laboratory students, etc.)
- g (general; used on most films)
- Form of item: B (none of the following)
- Accompanying matter: (if yes, requires 500 note)
- B (no accompanying booklet or guide)
- b (bibliography-check container liner)
- i (historical information-check container liner)
- r (instructional materials)
- z (other; use for accomp. booklets of a general nature)
- Literary text: (up to two one-character codes recorded in the order of the following list. If
only one code, second position is blank (B).)
- a (autobiography)
- b (biography)
- c (conference proceedings)
- d (drama)
- f (fiction)
- g (reporting)
- h (history)
- i (instruction)
- j (language instruction)
- k (comedy)
- l (lectures, speeches)
- p (poetry)
- t (interviews)
- z (other)
- Language:
- eng (English)
- fre (French)
- (etc.)
- Modified record: B
- Cataloging source: d (original cataloging or member copy)
Variable fields
010 LCCN - Retain, or add if available from cassette label or other source of information.
020 ISBN - Retain, or add if available from cassette label or other sources; repeat as required;
delete colon and any price information in $c. Keep other information.
028 Publisher number - Retain if present.
035 System control number - Retain if present.
037 - Retain if present.
040 - add $d NNU if making changes to record.
041 Languages - Reflects language information about the item. If only one language is relevant,
use language bytes in Fixed fields. Use 041 0B for multiple language characteristics. The
language information is in a 546 note.
043 Geographic area code - Retain, or add if there is a geographic area given in the subject
headings or mentioned in 520. Can contain up to three codes from the USMARC list of
geographic area codes.
050 LC call number - Retain.
082 Dewey call number - Retain.
090 Local LC-style call number - Retain.
092 Local Dewey call number - Retain.
100 Main entry (personal name) - Use is limited in sound recordings to recorded dramatic
adaptation of a play, e.g., Shakespeare; books on tape (author main entry); or recorded lectures
(lecturer is main entry).
245 Title - The GMD must always be in brackets after $h [sound recording]. Watch for OCLC
records that are exported without brackets.
246 Added titles and parallel titles (e.g., original titles of books for books on tape, or multiple
titles on tape) - usually 246 3B; 246 31 for parallel titles. All such titles should be traced. 740
added title fields should only be used for titles of analytics; other added entries for titles should
be moved from 740 to 246, as necessary.
250 Edition statement - Example: Unabridged ed.
260 Publication info - The geographical info in $a should be complete, e.g., New York, N.Y.;
Los Angeles, Calif. $a and $b are repeatable to indicate distributors in addition to manufacturers
or producers of an item. In $c, the addition of a lower-case "c" for copyright is frequently
necessary. The letter "p" which indicates the copyright date of recorded sound may precede the
date instead of the letter "c".
300 Physical description - There should always be a time designation in $a, e.g., "(60 min.)" or
"(ca. 45 min.)" following the specific material designation "sound cassette(s)"; $b must be
identified as "analog". Give dimensions in $c only if they are other than the standard dimension.
$e (preceded by +) with descriptive info should be added if there is an accompanying booklet,
e.g., + $e 1 booklet (26 p. ; 21 cm.)
306 - Retain if given.
440 (or 490/8XX) Series statement - All series should be traced if possible. Search them in the
authority files or consult the Special Formats Cataloger (currently Sueyoung Park) or Head of
Original Cataloging (currently Sherman Clarke). Any film that requires a 490/8XX combination
should be verified with a librarian (happens rarely).
5XX Notes (generally in the following order)
500 Form notes - e.g., Radio programs.
546 Language note.
500 Title variation - All variations should be traced in 246 (246 may also be used for note with
caption in $i). e.g., Title on container: ....; Also issued with the title: ....
511 Participant or performer note - 0B for participants (e.g., readers); 1B for cast members -
Minimum of four names, including especially well-known actors, actresses, interviewers, artists,
singers, etc. If more names appear on copy, do not delete them, but all personal and corporate
names given on the copy should be given an added entry.
508 Creation/production credits notes - States the credits for persons or organizations, other
than members of the cast, who have participated in the artistic or technical production of the
work. These names may be taken from containers, or other info.
518 Date/time and place of an event note-e.g., Interview recorded in New York, Mar. 18, 1967.
500 Information not given in the accompanying material part of 300 field-e.g., Notes on
container liner by ...
Other notes (not in a set order; use quotes for material quoted from container, etc.) - examples:
504 - Bibliography included in accompanying booklet.
500 - "CDC 3021." (i.e., publisher numbers or dealer's catalog numbers given on container)
500 - Fourteen programs on 7 sound cassettes.
520 Summary note - Not all records require a 520. If 520 is present, text should be free of
typos, misspellings, and should be clear. If a 520 is not present and there is no summary
description available on the box, consult with the Audiovisual Cataloger to determine if one is
necessary.
505 Contents note - Retain if given.
600, 610/611, 650 Subject headings - Generally retain subject headings and brought up-to-date
if necessary. Assignment of additional headings will be done by the Audiovisual Cataloger.
700, 710 Added entries - Generally retain the headings given. All personal and corporate names
given in the description should have an added entry. All names must be verified in the authority
file.
730 Uniform title added entry - Generally retain. Usually appears in conjunction with a 5XX
note like "Originally recorded as a segment of the radio program ..."
740 02 - Added entry for analyzed parts.
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