.
Highlight matching title (if it’s not already highlighted) and click on OK to retrieve the Items Summary screen. In almost all cases, this will be the Acq ALL CAPS record.
Click on Bibliographic Edit from icons on the left side of the window to display the ACQ bib record.
Click on MARC Edit to edit the bib record. ADVCat opens. If the bib record doesn’t automatically appear in the window, select File…Retrieve Last Holdings Bib Record.
Now search for the workfile record. Do a title search in ADVPac (use NYU Advance System – Work Bin as the database).
Double click on the matching record and click on MARC to display the full record. do a quick check to make sure the record matches the book in hand. Choose Action…Push to ADVCat.
Replace the “bad” ACQ record with the “good” workfile record. Click on the title bar of the ACQ record to highlight it. This makes it the active record.
Choose File…Replace Record. The Record replace dialog box opens, and the title bar for the “good” record is highlighted.
Click on OK. The Record replace dialog box closes and the “good” record now contains the LCN in the 001.
Review record and make any necessary edits. Delete the 980 field. Write the call number on the t.p. verso of the book.
Choose File…Save to Save the record. The Save record dialog box opens with “Update database” and “Update MAIN*BIBMAST” as the default options. Click on OK. The record updated message appears with the LCN number. Click on OK.
The ADVCat windows closes and the replaced “good” record now appears in the Bibliographic Edit portion of the Holdings record. Click on Items icon to return to the Item Summary screen.
Verify the barcode listed to the piece in hand.
Click on the line containing the piece to be edited, if it isn’t already highlighted. Click on Edit to open the Item Detail screen.
Tab to Current Locn line, then press to open the Current Location Data box. Enter the call number in the Classification and Cutter/Item lines. If applicable, add collection code, call number prefix, and/or call number suffix.
Click on Accept. The Current Location Data box closes.
Tab to the Circ Code line and enter the appropriate code.
Click in the Status line. Change the “400” In processing code to either “415” Bobst Labelling or “430” Bobst Pre-bindery as appropriate.
Click on Save.
“Update owning info from current info?” Yes
“Your changes have been saved.” OK
“This piece cannot be updated with the current status.” OK (This message occurs as a result of a system bug and can be ignored.)
Click on Cancel to close the Item Detail screen.
Click on Home to clear the screen.
