Adding and Updating Copy Set Notes in
ADVANCE 6.8
When adding a new title or updating a title we would like for you to update the copy set notes to the following format so that there is a uniform way of reading and understanding the note that are left by all staff.
Format:
Treatment * Location * Call Number * Frequency * Binding information * Binding title number and color number * Other notes
(Special notes and Location may not always be needed)
Example:
CANCELLED * REF6 * E171.L2 * Weekly * Bind every 2 months * T/C=501876/509 * Print subscription cancelled as per SF effective at the end of 2002 subscription period
E171.L2 O5* Weekly * Bind every 2 months * T/C=501876/509
REF6 * E171.L2 * Weekly * Bind every 2 months * T/C=501876/509 * Put title in note field
Definitions:
- Treatment:
- Refers to special treatment of an item. (Put in all capitals)
ANALYZED
CANCELLED
CAT SEP
CIRCULATING
PARTIALLY ANALYZED
CHECK IN HANDELED BY UNDOCS
SENT TO.....
- Location:
- Special locations through the library where some journal are sent. (Put in all capitals)
A-LEVEL
BR6ID
BSPEC
BTAM
NEWRC
NEWRF
NEWRI
REF
REF6
REF9
- Call Number:
- Identification number assigned by cataloging.
- Frequency:
- How often an item is published.
Annual
Bimonthly
Biweekly (every 2 weeks)
Daily
Completely irregular
Monthly
Quarterly
Weekly
# times a month (exp. 2 times a month)
# times a week (exp. 2 times a week)
# times a year (exp. 2 times a year)
every # years (every number of years published - exp. every 10 years)
- Binding Information:
- Clear information on how often an item is bound.
Bind every # issues (exp. Bind every 6 issues)
Bind every # months (exp. Bind every 4 months)
Bind every month
Bind every vol.
Bind every year
Current year only
Current vol. only
Do not bind - replaced by micro
- Binding title number and color number:
- This information is provided by Ocker and Trapp.
Title/Color
502034/240
- Other notes:
- This is where you can put other notes about the title...
Add title to note field
Item may be published out of order
Delayed publication
Supplement/Index checked in on own record (list LCN for that record)
See retro order - notify cat. to update holdings when received
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