Policies and Procedures

Access

The archives is open to all members of the NYU community, including administrators, faculty, students, and alumni with valid ID cards. The Archives is also open to the general public, but arrangements must be made in advance for access to Bobst Library.

Finding Material in the Archives

The holdings of the University Archives are catalogued in BobCat (NYU's online library catalogue) or described in paper inventories or guides in the Archives reading room. In addition, many finding aids to collections are now available online. If you are unable to locate materials, please contact archives staff.

Materials in the University Archives are non-circulating and must remain in the reading room.

Restrictions

Institutional records of NYU will normally remain closed for a period of 20 years from the date of their creation (the date on which each document was written). The opening date for files spanning several years will be 20 years from the most recent date. Access will be given to material already 20 years old contained within a collection that is not yet open when such material can be isolated from the rest of the collection. University records that are closed for longer periods are as follows:

• Board of Trustees minutes and records (including minutes and records of Board committees): 35 years.
  
• Unpublished minutes and unpublished financial reports: 20 years.
  
• Employee records: Without the employee's written consent, during the employee's lifetime.
  
• Student records: Access to student records is governed by the Family Educational Rights and Privacy Act of 1974 ("FERPA"), the federal regulations relating to FERPA, and the University's FERPA guidelines. Generally, personally identifiable information from a student's education records will not be made available during a student's lifetime without his or her written consent.

Duplication and Reproduction

Photocopying can be arranged for most materials. Copies are $.20 per page and there is a limit of 50 copies per day per researcher. The staff reserves the right to withhold access or permission to photocopy for the protection of fragile or restricted items.

The archives can arrange for photographic reproductions of most materials in the archives. Researchers are responsible for duplication fees, production of copy negatives if necessary, permissions fees if applicable, and delivery fees. Researchers should contact Nancy Cricco, University Archivist, to determine publication permissions fees.