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December 2010

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December 17, 2010

Connect-Direct, December 2010

Volume 19, No. 2
CONNECT-DIRECT is an electronic publication of NYU's Information Technology Services (ITS), offering computer-related news, security alerts, and other information of interest to people who use IT at NYU. Thank you for reading Connect-Direct!

In This Issue:

Preparing for the Winter Recess & Winter Session

News

Support & Training


PREPARING FOR THE WINTER RECESS & WINTER SESSION

TURN OFF YOUR COMPUTER & OTHER DEVICES WHILE AWAY

In preparation for the holidays, ITS would like to remind you to turn off your computer while you are away from the University. Turning off your computer is an important step for these and other reasons:

  • If a new security patch comes out and you've forgotten to activate your automatic security updates features, your computer will not be compromised while you are away.
  • If there is an existing security vulnerability that your computer is already susceptible to, it will not get infected or broken into over the break. Keep in mind, however, that it is important to update your computer's security features as soon as you return from the break!
  • It will help save energy and help make you a good University citizen! For even greater power savings, turn off the monitor, printer, speakers, and other peripherals, and unplug the computer or turn off the power strip it is connected to.

If you need to leave your computer turned on to work remotely while the University is closed, you can take these steps to save energy:

  • Turn off your monitor and printer and any peripherals (your computer's speakers, for example) that you will not be using.
  • For additional computer energy savings recommendations, check the NYU Facilities & Construction Management website at http://www.nyu.edu/fcm/cesfaq.htm.

And remember that the Policy on Responsible Use of NYU Computers and Data applies whether you're working in your office or working from home. Take a few minutes to reacquaint yourself with it: http://www.nyu.edu/its/policies/responsibleuse.html.

SET YOUR VOICE MAIL & EMAIL VACATION MESSAGES

ITS recommends that individuals and departments update their voice mail greetings to reflect their status during the Recess. We suggest that you explain that the University is closed, including the dates, and whether or not you will call in to retrieve messages during the holiday. You can also use the NYUHome Vacation Message service to alert those who send you email as to your status during the holiday period. For directions on changing your voice mail greeting and setting an automatic email notification, see http://www.nyu.edu/its/coverage/#prepare.

UPDATE YOUR ADDRESS TO ENSURE RECEIPT OF YOUR W-2

If you are an NYU faculty or staff member or student employee, the University will soon be mailing your 2010 Form W-2 to you. Check the address on your paycheck or Payment Image (available via the Payment Image Viewing channel on the Work tab in NYUHome), and if necessary update your address no later than January 7, 2011 to ensure timely receipt of your W-2.

You can easily update your address using ePASS. To do so, log in to NYUHome using your NYU NetID and password, click on the Work tab, and click Login in the ePASS Employee Self-Service channel. Enter your NetID and password if prompted, then click the ePASS: Employee Self Service link. Next, click Home Information in the left navigation menu, and make your changes. Your new information will be updated in the Human Resources/Payroll database within two days.

ITS' WINTER RECESS & WINTER SESSION HOURS OF OPERATION

The IT Service Desk, Academic Technology Centers, CoLabs, Studios, and ITS offices will follow modified schedules of coverage during NYU's Winter Recess and Winter Session, and will also be closed on Monday, January 17 for Martin Luther King, Jr., Day. For full details, see the ITS Coverage web page: http://www.nyu.edu/its/coverage/.


NEWS

BOBST LIBRARY RENOVATIONS COMPLETE

The fully renovated 4th and 5th floors of Bobst Library are now open. This renovation transformed the 4th and 5th floors into a 21st century research commons, designed to enhance productivity and enrich the research process. Together the floors offer nearly 400 additional seats, as well as more natural light, improved acoustics and lighting, reservable study rooms, tables with power for laptops and brackets to lock them to, a media viewing area, quiet study and group study rooms, and digital and data service studios collocated for greater efficiency.

The departments located within the Research Commons include:

  • The Coles Science Center: Reference and research services for the physical, life, and health sciences. To chat with a science librarian or for more information about the Coles Science Center, please visit http://nyu.libguides.com/science.
  • The Business, U.S., and International Document Center: A broad range of resources including access to well-qualified staff and access to print and specialized electronic resources including Bloomberg and Datastream. Visit the NYU Virtual Business Library: http://library.nyu.edu/vbl/.
  • The Data Service Studio: Expert staff and access to software, statistical computing, geographical information systems analysis, data collection resources, and data management services, as well as instruction and consultation for NYU students and faculty. http://library.nyu.edu/dataservice/
  • The Digital Studio: Designed to help scholars use technology for research, teaching, and learning by offering training, consultation, and assistance with multimedia services, media publication, file storage and management, learning management tools, and digital project planning. http://www.nyu.edu/its/studio/

CONNECTING TO NYU myTime FROM OFF CAMPUS VIA VPN

NYU myTime is the new NYU-wide, web-based timekeeping system that tracks time worked and time off balances. Please note that if you need to access NYU myTime from off campus or outside of the NYU network, you need to install and run VPN (Virtual Private Network) security software. ITS has recently created self-extracting VPN software installers that simplify the installation and configuration process. For instructions, please visit the ITS website: http://www.nyu.edu/its/nyunet/offcampus/vpn/.

More About NYU myTime:

NYU myTime increases the speed, accuracy, and efficiency of the timekeeping process and ensures paycheck accuracy. Administrators and staff can use myTime to view time off balances and to request time off. Additionally, based on timekeeping and scheduling requirements, staff and hourly student employees can record time worked using one of the following methods:

  • WebClock
  • ID card reader
  • Hand recognition terminal

More information about NYU myTime, including training and FAQs, is available at http://www.nyu.edu/mytime/.

REDESIGNED PEER-TO-PEER FILE SHARING INFORMATION WEBSITE

ITS recently redesigned and expanded the peer-to-peer (P2P) file sharing section of our website to provide more resources and important information about understanding your rights and responsibilities, as well as NYU's policies. Explore the enhanced site at: http://www.nyu.edu/its/p2p/.


ITS & NYU LIBRARIES CLASSES RESUME IN THE SPRING

ITS and the NYU Libraries offer a variety of free classes that can help you take advantage of technology and Library resources in support of your research and coursework. While the classes may be winding down as we approach the end of the current term, a new schedule is planned for the spring semester.

ITS classes (http://www.nyu.edu/its/classes) will include NYU Blackboard training (see below) and workshops in the use of the NYURoam wireless network.

For Libraries classes, visit http://library.nyu.edu/classes; these include Data Service tutorials presented in collaboration with ITS and covering topics in statistical software, mapping/GIS software, research design and publishing, as well as weekly clinics in statistics and GIS.

NYU BLACKBOARD TRAINING

ITS is offering a full schedule of NYU Blackboard training courses to help faculty members prepare for the spring 2011 semester. You can register for these in-person classes via the NYUiLearn system anytime after January 7.

To register, sign in to NYUHome, click the Work tab, and look for the NYUiLearn Login button. In NYUiLearn's left navigation menu, click Course Catalog, then scroll down the list of courses to locate the Blackboard courses. Click on a course title for course and schedule details, and to enroll, as desired.

Spring-semester courses include:

  • Setting Up a Blackboard Site
  • Communicating & Collaborating
  • Grading Student Work
  • Presenting Content and Learning Paths
  • Managing Assessments and Student Submissions
  • Adding HTML and Rich Media Content

ITS also offers a full selection of online NYU Blackboard handouts and training videos, available at http://www.nyu.edu/its/blackboard/tutorials. Use these to supplement your in-person training, or take a video training course at your desk.

For additional help, check the Ask ITS knowledgebase at http://askits.nyu.edu/blackboard.


MORE ABOUT CONNECT-DIRECT
The first issue of Connect-Direct each semester is mailed to the entire NYU community to convey important information, and all faculty, staff, students, and administrators are automatically subscribed to receive this newsletter each month. We hope you will find it useful and informative. For more about this publication, including information on subscribing/unsubscribing from the email newsletter, please visit http://www.nyu.edu/its/pubs/connect/direct.

Thank you for reading Connect-Direct!