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NYU Groups

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NYU provides this service, part of NYU Google Apps for Education, to create and maintain groups of NYU community members. These groups can be used as mailing lists, shared inbox, or as a group email alias. NYU Groups can also be used to share or grant privileges from NYU Calendar, NYU Docs, and NYU Sites. The service can be accessed via NYUHome or directly at groups.nyu.edu.

NYU Groups vs. NYU Lists: A Comparison

Task/Characteristic NYU Groups NYU Lists
External members are email addresses that are outside of the NYU domain (@nyu.edu) and receive messages from the Group or List. NYU Groups limits messages to external members. If you plan to have a large number of external members, or a large number of messages to external members, you may need to use NYU Lists. Each NYU account can send 2,000 messages to external members in 24 hours. This means if you have a Group with 500 external members, sending 4 messages to that Group in one day will hit your 2,000 message limit for external members. After hitting the limit a client may not send messages to external members for 24 hours. There is NO LIMIT for internal messages. NYU Lists does not limit the number of messages to external members. If you have a large number of external members you should use NYU Lists.
Sharing NYU Google Apps resources NYU Groups is part of NYU Google Apps for Education, and can be used to share documents, calendars, and sites access. Instead of sharing with an individual, you can share with a Group by using the Group's email address. Each person in the Group will gain access to the resource based on the sharing settings. NYU Lists is NOT part of NYU Google Apps for Education. If you share a resource with an NYU List, sharing privledges will NOT be passed along to the individuals in that List.
Management of the Group or List NYU Groups is a client-managed service. This means that you have the power to create, manage, edit, and delete Groups. Owners and Managers of Groups can add or remove members, change member roles, and set all the posting rules, limitations, and settings for the Group. NYU List creation requires submitting a ticket to the IT Service Desk. Managers of Lists can add or remove members, change member roles, and set all the posting rules, limitations, and settings for the List.
Accessing the Group or List NYU Groups can be accessed by visiting the Group Site to view and interact with messages, change settings, and manage members. Members of the Group can also change message delivery options via the Group Site. NYU Groups can be accessed through the NYU Google Apps channel in NYUHome or by going directly to groups.nyu.edu. NYU Lists can be accessed via the NYU Lists channel in NYUHome. Managers and members can interact with messages, change settings, and manage members.

Helpful Links

Getting Started with Groups » A guide through Groups and Group settings.
Using Groups as a Shared Email Inbox »
Creating a Class, Department, or Work Group » Slide-based visual instructions on how to create different types of Groups.
Using Groups as a Mailing List » How to use Groups as a one-way mailing list.
Using Groups as an Email Alias » Step-by-step instructions for setting up a Google Group as a group email alias.

Additional Support

Should you have any questions or concerns, please contact the IT Service Desk via email at AskITS@nyu.edu or by calling 212-998-3333. For global locations, check the IT Service Desk page for local service desk information.

Page last reviewed: May 27, 2014