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Google Commercial Apps include all applications other than E-mail, Calendar, Drive, Sites, Groups, Contacts, and text Chat (collectively known as the "Core Apps"). Key differences between Commercial and Core Apps are:
- Information stored in or transmitted via any Commercial App (including Google+, Voice and Video Chats, Hangouts, YouTube, and others) is not private and can be used at Google's discretion.
- Commercial Apps often contain specific vendor terms regarding privacy, security, government access, and support.
- Commercial Apps receive only limited support from ITS.
Confidential, Protected and Restricted Information
- Information that is considered Confidential, Protected, or Restricted (as defined by NYU's Data Classification Table) should not be disclosed in any commercial service, including Google's Commercial Apps.
- Think carefully about what you post on any social medium and the repercussions of it being made public.
Please review the following NYU Policies and Guidance before using a Commercial App:
NYU Policies and Guidance
External Policies and Guidance
- Google+ Policies & Principles (provided by Google)
- Family Educational Rights and Privacy Act (FERPA)
- Health Insurance Portability and Accountability Act (HIPAA)
Considerations for Students
Think carefully about the way you use social media and take steps to manage your digital reputation.
- Safeguard yourself and others when posting information such as locations, addresses, phone numbers, and photos. Check your sharing settings for each post.
- Be aware of who can see your profile and any information you post.
Considerations for Faculty
Supplementing traditional course material with social media is a great way to reach students. We encourage you to think through the following when adding social media to a course.
- Safeguard your students and their information by making social media an opt-in addition to your course. Review the Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), and applicable ITS Policies & Guidance documents prior to using social media as a teaching tool.
- If the use of Commercial Apps is pedagogically necessary for a particular course, instructors are encouraged to inform students prior to course selection by including this information in the course description, course catalogue, etc.
- Safeguard your intellectual property by limiting posts and shared information to those intended.
- Safeguard yourself and the University's digital reputation by posting only information relevant to the course and abiding by the Commercial App's policies and guidelines.
Considerations for Staff
Commercial Apps and social media provide a constant stream of information for followers, both internal to the University and externally.
- Safeguard the University's digital reputation by posting only relevant information and abiding by the Commercial App's policies and guidelines. Never post information classified as Confidential, Protected, or Restricted as defined by NYU's Data Classification Table. Never post information that would put the University at risk should it become public.
- Safeguard yourself by reviewing the Commercial App's policies and guidelines.
- Safeguard your associates, co-workers, and students. Review the Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), and applicable ITS Policies & Guidance documents prior to using social media.
Page last reviewed: April 4, 2013