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File Storage Solutions:
A Comparison
ITS provides two secure Web-based file storage and sharing solutions - Files and Webspace - as well as additional Web-based services for specific needs. Use the following overview to help you determine which may be right for you.
The new Files service (sometimes called Files 2.0) fulfills most personal, work, research, teaching, and learning needs. It is automatically available to all part- and full-time faculty, staff, and students. It features secure file storage, large quotas, the ability to host public Web pages, and a user-friendly interface. Click for more detailed information about Files.
Webspace is a similar service, but is intended for use by departments who need to store potentially sensitive data, and therefore does not provide functionality for public sharing. Access may be granted to NYU staff members on a by-request basis. To request access, please submit the Webspace Request Form. Click for more detailed information about Webspace.
Faculty may also be interested in the Faculty Digital Archive, which is designed to be a more formal and visibile repository where faculty can promote their digital scholarship. Read more about the Faculty Digital Archive. The Digital Studio offers training, consultation and assistance to faculty with file storage & management tools, as well as a helpful comparison chart and project assessment worksheet. Click for the Digital Studio Tools & Services page.
Whereas Webspace is a good fit for departments who want flexiblity and need to get quickly up and running with basic file storage and sharing, Interwoven Worksite MP is more suited to those departments that need more formalized document management. ITS can work with departments to create a custom environment that fits their current business processes and structure. Worksite MP is best suited to those departments who have strict metadata and classification needs. A number of departments are in the process of bringing current paper processes online with Worksite MP. Read more about Worksite MP in the Fall/Winter 2008 issue of Connect.
If you are not sure which service best suits your needs, please contact ITS Client Services by calling 212-998-3333 or sending email to AskITS@nyu.edu. Faculty can also contact the Digital Studio at 212-992-9233 or digital.studio@nyu.edu to set up a consultation appointment.
Page last reviewed: Nov 20, 2008