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File Storage and Sharing:
Which Solution Should I Use?
ITS provides two web-based file storage and sharing solutions – Files and Webspace – as well as additional services for specific needs. Use the following overview to help you determine which may be right for you.
Files 2.0 fulfills most NYU community members' personal, work, research, teaching, and learning needs. All part- and full-time faculty, staff, and students automatically have access to FIles 2.0 via the NYUHome Files tab. It features secure file storage, large quotas, restricted sharing as well as the ability to host public web pages, and a user-friendly interface. Click for more detailed information about Files 2.0.
Webspace is a similar service, but is intended for use by departments who need to store potentially sensitive data, and therefore does not provide functionality for public sharing and web publication. Access may be granted to NYU faculty and staff on a by-request basis. Individual and departmental directories are available. To request access, fill out the request form. Click for more detailed information about Webspace.
Faculty may also be interested in the Faculty Digital Archive, which is designed to be a more formal and visible repository where faculty can promote their digital scholarship. Read more about the Faculty Digital Archive. The Digital Studio offers training, consultation and assistance to faculty with file storage and management tools, as well as a helpful comparison chart and project assessment worksheet. Click for the Digital Studio Tools & Services page.
Whereas Webspace is a good fit for departments who want flexibility and need to get quickly up and running with basic file storage and sharing, Interwoven Worksite MP is well suited to those departments that need more formalized document management. ITS can work with departments to create a custom environment that fits their current business processes and structure. Worksite MP is best suited to those departments who have strict metadata and classification needs. A number of departments have brought paper processes online with Worksite MP. Read more about Worksite MP in the Fall/Winter 2008 issue of Connect, and send email to document.management@nyu.edu to learn more.
If you are not sure which service best suits your needs, please contact the IT Service Desk by calling 212-998-3333 or sending email to AskITS@nyu.edu. Faculty can also contact the Digital Studio at 212-992-9233 or digital.studio@nyu.edu to set up a consultation appointment.
Page last reviewed: April 27, 2012