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File Storage and Sharing:
Which Solution Should I Use?
ITS provides a variety of web-based file storage and sharing solutions. Use the following overview to help you determine which may be right for you.
NYU Drive is a document sharing and storage service offered as part of NYU Google Apps for Education. It allows you to create, save, and share documents instantly. The service is available via NYUHome or directly at drive.nyu.edu. NYU Drive is often the best choice for the NYU community's basic file storage and sharing needs. Click for more detailed information about NYU Drive.
Files 2.0 is a file storage and sharing service that is available via the NYUHome Files tab. It features secure file storage, large quotas, restricted sharing as well as the ability to host public web pages, and a user-friendly interface. Click for more detailed information about Files 2.0.
Webspace is a similar service to Files 2.0, but is intended for use by departments who need to store potentially sensitive data, and therefore does not provide functionality for public sharing and web publication. Access may be granted to NYU faculty and staff on a by-request basis. Individual and departmental directories are available. To request access, fill out the request form. Click for more detailed information about Webspace.
Faculty may also be interested in the Faculty Digital Archive, which is designed to be a more formal and visible repository where faculty can promote their digital scholarship. Read more about the Faculty Digital Archive. The Digital Studio offers training, consultation and assistance to faculty with file storage and management tools. Click for the Digital Studio website.
Whereas Webspace is a good fit for departments who want flexibility and need to get quickly up and running with basic file storage and sharing, Interwoven Worksite MP is well suited to those departments that need more formalized document management. ITS can work with departments to create a custom environment that fits their current business processes and structure. Worksite MP is best suited to those departments who have strict metadata and classification needs. A number of departments have brought paper processes online with Worksite MP. Read more about Worksite MP in the Fall/Winter 2008 issue of Connect, and send email to firstname.lastname@example.org to learn more.
If you are not sure which service best suits your needs, please contact the IT Service Desk by calling 212-998-3333 or sending email to AskITS@nyu.edu. Faculty can also contact the Digital Studio at 212-992-9233 or email@example.com to set up a consultation appointment.
Page last reviewed: August 12, 2013