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Faculty Digital Archive

What is the Faculty Digital Archive (FDA)?

The Faculty Digital Archive is a place where full-time NYU faculty can deposit their work in digital form. In the Archive, it can be shared with the world, or restricted to selected people. It is intended to be a highly visible repository of NYU faculty digital scholarship. The FDA is organized into communities and collections. Communities contain and organize collections. Collections will contain faculty content. Collections will be owned and managed by faculty, who will have responsibility for adding, making available, and removing content. ITS Client Services and the Digital Studio will be available to assist faculty in this.

Who has access to the FDA?

Reading

By default, content in the FDA is world-readable, unless faculty collection owners restrict access. All NYU community members with a valid NetID and password may log into the FDA site and subscribe to collections (see below), so long as the collections are open to the public.

Writing

Only full-time faculty and their designees may upload content, write and edit descriptions of that content, or edit community descriptions. Only community or site administrators may create collections.

How do I log in to the FDA?

If you are an NYU student, faculty member or employee:

How do I subscribe to or unsubscribe from a collection?

Subscribe

  • Point your web browser to http://archive.nyu.edu.
  • Click the "My Archive" link.
  • Click the "Enter NetID and Password" link.
  • Log in with your NYU NetID and password. This will take you to the "My Archive" page.
  • Visit the home page of the collection to which you wish to subscribe.
  • Click the "Subscribe" button.

Unsubscribe (or View a List of Your Subscriptions)

  • Point your web browser to http://archive.nyu.edu.
  • Click the "My Archive" link.
  • Click the "Enter NetID and Password" link.
  • Log in with your NYU NetID and password. This will take you to the "My Archive" page.
  • Click the "See your subscriptions" link.
  • Click "Unsubscribe" for each subscription you wish to end, or visit the relevant collection's home page and click the "Unsubscribe" button.

How do I submit content to the FDA and manage my submissions?

  1. Verify Your Right to Submit Content

    In order to submit content to the FDA you must have rights to submit to a particular collection. Those who have such rights are:

    • Full-time faculty members who own a collection
    • Designees of a collection owner (Note: If you have been authorized by a collection owner to submit content to the FDA, please make sure that he or she has adjusted the appropriate settings to enable you to do so.)

    2. Faculty members who wish to request a collection or permission to upload to a collection should contact the ITS Client Services Center or come to the Digital Studio (Bobst Library, 2nd floor east, open Monday-Friday, 11:00am-5:00pm).

  2. Submit Content

    If you are a collection owner, or a properly authorized designee (see above), follow these steps to submit content to the FDA:

    • Point your web browser to http://archive.nyu.edu.
    • Click the "My Archive" link.
    • Log in with your NYU NetID and password. This will take you to the "My Archive" page.
    • Click the "Start a New Submission" button.
    • If the "Submit: Choose Collection" page appears, choose the collection you intend to submit to from the pull-down menu.
    • Click "Next."
    • The "Faculty Digital Archive Distribution License" page should now appear. Click the "I Grant the License" button to continue, or the "I Do Not Grant the License" button to save your submission for later.
    • The "Submit: Describe Your Item" page should now appear. Check the boxes that apply to your submission and click "Next." The "Submit: Upload a File" page should now appear.
    • Click the "Choose File" button next to "Document File:"
    • A navigation dialog box should appear. Browse to the files you wish to upload, select it, and click "Choose".
    • Enter a brief description of the file next to "File Description:"
    • Click "Next."
    • The "Submit: File Uploaded Successfully" page should now appear. If you have additional files that are to be part of the same item, click "Add Another File" and repeat as needed, otherwise click "Next."
    • The "Submit: Describe Your Item" page should now appear. The only field required is "Title", but the more fields you fill in, the easier it will be for people to find your content.
    • Click "Next."
    • The "Submit: Submission Complete!" page will now appear, indicating the success of your submission.
    • You may either continue to submit more items to the FDA by clicking on the "Submit to This Collection" button, or return to the My Archive page or the FDA Communities and Collections page via the links provided.
    • If at any point in the above process you wish to save your work, you may click the "Cancel/Save" button and either continue the submission, remove it, or save it for later.
  3. Manage Your Submission(s)

    On your "My Archive" page you can find:

    • a list of your in-progress submissions—from this list you can resume the submission process where you left off, or you can remove the submission and cancel the item.
    • a list of the submissions which you are supervising or collaborating on.
    • a list of submissions that are awaiting your action (if you have a collection workflow role).
    • a link to a list of items that you have submitted and that have been accepted into the Faculty Digital Archive.

Why can't I download and/or view an item?

The collection owner has not made that item accessible for download and/or viewing.

Can I hide from public view the things I put into the FDA?

You can hide the items (PDFs, images, etc.) from public view or share them with only select people. However, the information you enter about them is always available to the world.

Is the Faculty Digital Archive accessible via NYUHome?

No. At present, the FDA is only accessible by pointing a web browser to http://archive.nyu.edu.

How do I search for content in the FDA?

  • To search all of Faculty Digital Archive, use the search box at the navigation bar on the left or in the middle of the home page.
  • To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page.

Search Hints

  • The word(s) you enter in the general keyword search box will be searched against the title, author, subject abstract, series, sponsor, and identifier fields of each item's record.
  • If your site is enabled for full-text searching, the text you entered will also be searched against the full text of all archived documents.
  • Stop Words: The search engine ignores certain words that occur frequently in English, but do not add value to the search. These are: "a", "and", "are", "as", "at", "be", "but", "by", "for", "if", "in", "into", "is", "it", "no", "not", "of", "on", "or", "such", "the", "to", and "was."
  • Truncation: Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example: SELECT* will retrieve selects, selector, selectman, and selecting.
  • Stemming: The search engine automatically expands words with common endings to include plurals, past tenses, and so on.
  • Phrase Searching: To search using multiple words as a phrase, put quotation marks (") around the phrase, e.g., "Organizational Change".
  • Exact Word Match: Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result: +dog training.
  • Eliminate Items with Unwanted Words: Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search training Ðcat or training NOT cat, you will get items containing the word "training", except those that also contain the word "cat".
  • Boolean searching: The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED!
    • AND - to limit searches to find items containing all words or phrases combined with this operator, e.g., cats AND dogs will retrieve all items that contain BOTH the words "cats" and "dogs".
    • OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator, e.g., cats OR dogs will retrieve all items that contain EITHER the words "cats" or "dogs".
    • NOT - to exclude items containing the word following this operator, e.g., training NOT cat will retrieve all items that contain the word "training" EXCEPT those also containing the word "cat".
    • Parentheses ( ) can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g., (cats OR dogs) AND (training OR discipline)

Page last reviewed: August 25, 2009