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Manager's Toolkit

FMLA Guide for Supervisors/Managers and HR Officers

The federal Family and Medical Leave Act or (FMLA), was signed into law in 1993, and provides "eligible" employees job protected, unpaid leave for up to 12 workweeks in a 12-month period for specified family and medical reasons. To be eligible for a leave protected by the FMLA, an employee must have worked for NYU for a total of at least 12 months and have worked at least 1,250 hours in that 12- month period.

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Leave Entitlement

An eligible employee may be granted up to a total of 12 workweeks of job-protected leave during a 12-month period for one or more of the following reasons:

  • the birth of a child and to care for the newborn child during the first year following birth or placement with the employee of a son or daughter for adoption or foster care
  • to care for an immediate family member (spouse*, child or parent) with a serious health condition
  • to take medical leave when the employee is unable to work because of a serious health condition.
  • Military exigency (leave for family members of National Guard Service persons out on active duty in support of a contingency operation)

* The University extends the same protections to employees with registered domestic partners as it does to those with spouses.

Supervisor's Role in Recognizing When Absences May Be FMLA Qualifying

The supervisor must inform the HR Officer if one of the following has occurred:

  • The employee has been absent more than three consecutive days.
  • The employee has informed the supervisor of the need to be absent due to the illness for self or family member; care of a newborn child; to adopt or accept a child for foster care.
  • There is an intermittent pattern of absenteeism that the supervisor has learned (either because the employee has volunteered or the supervisor may have asked) may be for an FMLA qualifying reason.

The supervisor can also call Unum, NYU's FMLA administrator, at 1-866-245-2974.

Information for Employees

Employees can call Unum at 1-866-245-2974 and can access the following FMLA information:

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