Holidays, Personal Holidays, and Religious Holidays

Scheduled Holidays

For employees in object codes 100/110, 104/114, 106/116, there are usually 14 scheduled holidays in each academic year. Each fall, the Human Resources Division provides a schedule of holidays to HR Officers, who post and distribute copies in their units. The schedule may also be found online at http://www.nyu.edu/hr/calendars/offcal.html

A part-time employee is entitled to holidays that fall on days he or she is normally scheduled to work.

If a scheduled holiday falls during an employee’s vacation period, the employee is paid for the holiday and not for a vacation day (i.e. the day off is not charged against the employee’s vacation entitlement).

No pay is given for holidays which occur during an unpaid leave of absence. If a holiday falls on the first working day after the scheduled expiration date of the employee’s leave, the employee is not paid for that holiday.  An employee receiving disability or worker’s compensation benefits is not eligible for holiday pay.

For more information on holiday policies for Office (codes 106/116) and Technical (codes 104/114) staff, including payment for staff members who are required to work on scheduled holidays, see the Collective Bargaining Agreement with the Union of Clerical Administrative and Technical Staff, Local 3882.

For Service staff (codes 107/117) covered by a collective bargaining agreement, please refer to the appropriate contract for all information about holidays. For Service staff (codes 107/117) not covered by a collective bargaining agreement, please contact the Office of Employee Relations.

Personal Holidays

In addition to scheduled holidays, full-time regular employees (codes 100, 104, and 106) are entitled to two personal holidays during the academic year. Part-time employees (codes 110, 114, and 116) are entitled to an equivalent number of part-time days, depending on their schedule. To calculate personal holidays for a part-time employee, divide the total number of hours he or she typically works per week by 35 hours (a full-time work week) and multiply that number by 14 hours (the equivalent of two personal days). For example:

An employee typically works 15 hours per week
15 divided by 35 equals 0.43
0.43 multiplied by 14 equals 6.02

This employee is entitled to 6 hours of personal holiday time for the academic year. 

An employee may take personal holidays at any time of the year, scheduled in advance, with his or her supervisor’s approval. 

Personal holidays cannot be carried over from one academic year to the next. The privilege of using personal holidays expires two weeks prior to an employee’s separation date.

For Office (codes 106/116) and Technical (codes 104/114) staff, permission will not be withheld unreasonably but a supervisor may refuse to allow a personal holiday under the following circumstances:

• a peak work load period 
• more than one in each six month division of the academic year
• if less than one week notice is given

New Employees: The number of personal holidays to which an employee is entitled during his or her first academic year of employment depends on when he or she began working at NYU.

• For Office (codes 106/116) and Technical (codes 104/114) staff must successfully complete a three month probationary period before taking a personal holiday.

• For Administrative and Professional staff (codes 100/110) are eligible to take personal holidays upon hire. 

For Service staff (codes 107/117) covered by a collective bargaining agreement, please refer to the appropriate contract for all information about personal holidays. For Service staff (codes 107/117) not covered by a collective bargaining agreement, please contact the Office of Employee Relations.

Religious Holidays

An employee (codes 100/110, 104/114, and 106/116) may take off time for religious holidays not included in the University schedule with the permission of the person to whom he or she reports. Such time off must either be covered by a personal holiday or a vacation day if he or she is entitled to one at the time, or taken without pay.

For Office (codes 106/116) and Technical (codes 104/114) staff, if additional work is available (and the supervisor approves), the employee may also make up the time.

For Service staff (codes 107/117) covered by a collective bargaining agreement, please refer to the appropriate contract for all information about religious holidays. For Service staff (codes 107/117) not covered by a collective bargaining agreement, please contact the Office of Employee Relations.