Staff Handbook

Promotion and Transfer

If you are thinking about personal career development, NYU can help you get ahead. This section of the handbook shows you how to take advantage of the opportunities in your office and elsewhere within the University.

The job you have now may provide career opportunities. Your supervisor may be able to assign you new types of responsibilities in which you will learn and exercise new skills. In this way, you can build a resume of varied skills that will be useful to you when job openings occur.

Once you establish a good record, and believe you are ready to move on, you may seek a transfer to another job.

Types of Transfers

Promotion
A promotion is a move into a different position in a higher salary grade.

Transfer
A transfer is a move to any other job in another department. A transfer can be to a higher grade level (a promotional transfer) or at the same level (a lateral transfer). It can be advantageous to take a lateral transfer if you want to change your work environment or do another type of work.

Eligibility for Transfer

Once you establish a good performance record, you may seek a transfer to another job.

If the position is in your own work unit: You may transfer to a position in your own work unit at any time, if your supervisor decides you have the skills and abilities needed for a job opening there. Most employees who advance in their careers at NYU do so in their own offices or departments.

If the position is outside of your work unit: The University encourages employees to stay in a job for at least one year before considering a transfer outside of their own work units. However, you are eligible to apply for a first such transfer if you have at least eight months of service in your present job. Once you have transferred, you must remain in the position for one year before you are eligible to apply for another transfer.

Finding a New Position at NYU

To find out what positions are available at the University, see Job Opportunities for a complete list of current openings.

Notice of all regular bargaining unit job vacancies shall be posted for five working days before the job is filled on a permanent basis. The notice will include job title, grade, location, and a brief description of the job duties including qualifications and necessary skills. Employees who make application during this five-day period and are qualified will be interviewed for the vacancy first, but the University may then consider candidates from outside the bargaining unit of the University as well.

Once you have identified a job opening for which you feel you are qualified, you may apply for the position. A transfer application for the position must be received by the close of the business on the fifth working day after the notice has been posted, including the date the notice is posted. Employees who make application during this five-day period will be responded to in writing by the end of the following week. The response will include that the application for transfer has been received and that either: 1) a representative from the hiring department will call to schedule an interview or 2) the applicant is not qualified for the position for which s/he has applied. Applicants for a position will be notified when the position has been filled.

You may make no more than five applications for transfer per week. This limit does not apply to employees who are on lay off or who have been notified that they will be laid off.

You are encouraged to inform your supervisor of the transfer request at the beginning of the process and have the Transfer Evaluation form completed by your supervisor. However, if you want to keep the transfer request confidential, the Transfer Evaluation form may be completed by your Human Resources Officer. In this case you should specifically request confidentiality from the Human Resources Officer and Employment Office. The Transfer Evaluation form must be returned to the Employment Office before an interview can be arranged.

If there is mutual interest after the initial interview, the prospective supervisor must contact your current supervisor for a performance reference before you may be offered the job. The HR Officer for the hiring unit must contact your HR Officer for a performance reference, as well.

Should you accept a transfer, you will be expected to give your supervisor at least two weeks notice unless your current and future supervisors agree to some other notice period.

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