Staff HandbookCompensationWorking HoursThe usual working hours for full time employees at New York University are from 9 a.m. to 5 p.m., with an hour off for lunch, meaning that full-time employees are paid for a 35 hour base workweek. However, since working hours of individual offices can vary, it is a good idea to confirm your working hours with your supervisor. Alternative Work SchedulesThe usual office hours of 9-5 suit many of the University’s business operations. However, alternative work schedules sometimes better enable a department to achieve its service and productivity goals. There are also times when an alternative schedule can be an effective recruitment and retention tool, allowing an employee to better balance work and personal life while enabling the department to maintain an equal or enhanced level of service and efficiency. With alternative work schedules, employees work the same number of hours per week but the actual beginning and end times might vary or there might be longer or shorter workdays. A supervisor considering a request for an alternative work schedule must discuss it with the unit’s Human Resources Officer to insure it is consistent with the unit’s operational needs. All alternative work schedules require the formal approval of the Human Resources Officer in consultation with the dean/vice president or designee. Your PaycheckPaychecks are distributed every other Friday. Each paycheck is for the two-week payroll period beginning four weeks before payday and ending two weeks before payday. Your First PaycheckIt will take approximately three or four weeks for you to receive your first paycheck. Your first paycheck may cover more or less than two workweeks, depending on when you began. In this case, the amount of your first check will be more or less than your regular biweekly salary. If you have questions concerning your paycheck, your supervisor or Human Resources Officer can answer them. Reading Your Paycheck StatementAttached to your paycheck is a statement, which lists your pay and deductions. Here are definitions for the terms used in your statement:
Regular Pay - your salary for two weeks. Overtime Pay (OT) - at straight time (STR), time and a half (1.5). How to Check Your Net Pay
Overtime and Compensatory TimeThe needs of your office determine whether or not you work overtime. Your supervisor may require you to work overtime occasionally or frequently, but you will not be required to work more than 25 hours overtime in one week. If you initiate the overtime, you must obtain your supervisor’s permission in advance. If you work overtime, it is the University’s practice to grant compensatory time off during the same workweek. It will equal the overtime hours worked. If compensatory time is not possible, you will receive overtime pay. You receive overtime pay—one and a half times your regular hourly pay rate—whenever you work more than 35 hours a week. All paid time (including vacation time and holidays) except sick days will be counted as hours worked for the purpose of computing overtime. Cashing Your PaycheckA free paycheck-cashing service is available on campus every payday. Your supervisor can tell you the scheduled time and place for personnel in your office. Paycheck Distribution Options
W-2 FormBy January 30 each year, you will be mailed a W-2 form for income tax purposes. This statement shows your entire NYU income and required tax deductions withheld for the previous year. Changes in Name, Address, or ExemptionsTo change the number of exemptions you claim for taxes, submit a new W-4 form to the Payroll Department, Biweekly Section, 726 Broadway, Room 2111. The forms are available online, at the NYU Employment Office, 7 East 12th Street, 1st Floor, or through your Human Resources Officer. To change your name or address, ask your supervisor or Human Resources Officer to process the appropriate personnel action form. You can verify that the University has your current home address by checking the address on your paycheck. Union DuesThe clerical and technical staff is represented for collective bargaining purposes by the United Staff Association of NYU, Local 3882, New York State United Teachers, AFT, AFL-CIO.
You may authorize the University to withhold dues or agency fees from your paycheck. Salary IncreasesAnnual IncreasesNYU normally grants annual salary increases to staff. The amount is determined by a Collective Bargaining Agreement between the University and the Union of Clerical, Administrative and Technical Staff at NYU, Local 3882. Longevity IncreasesLongevity increases are determined by a Collective Bargaining Agreement between the Univeristy and the Union of Clerical, Administrative and Technical Staff at NYU, Local 3882. Promotional IncreasesPromotional increases are generally given to employees who have moved into jobs warranting higher salary ranges. See Promotion and Transfer. UpgradingOccasionally, the duties of a job change substantially and permanently over time, so that the job becomes significantly more complex and requires a higher level of responsibility. In this case, the job may be moved to a higher salary range (upgraded), with an appropriate salary increase for the employee. If there has been a permanent and substantial change in your job duties, talk to your supervisor and/or Human Resources Officer. They may contact the Compensation Office, which is responsible for determining if positions are appropriately classified. Temporary Salary AdjustmentsIf you are required to perform a higher rated job as a temporary assignment for 10 workdays or more, you will be paid no less than the minimum rate for the job or an additional $15.00 a week, whichever is greater. |
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