The Hiring Process for Temporary EmployeesPeriodically, University departments may require temporary staff to fill in for a regular employee or assist with a special project. The University offers three options: hiring temporary employees on the University's payroll (full time temporary employees and casual employees), student employees, or temporary help provided and employed by outside agencies. Full Time TemporariesDepartments may hire code 104/106 temporary employees on the University's payroll for up to 3 months. These employees are usually hired at the minimum starting salary for the pay grade. No assignment may last longer than 3 months without prior written approval from Employment and Local 3882. To request an extension, please contact Employment at least one week before the 3 month period is up. Code 100 temporary employees may be hired for up to 6 months. Casual Employees (Code 115)For intermittent assignments that average 14 hours per week or for assignments of up to 25 hours per week lasting up to 3 months, departments may hire a casual employee. Salaries must be approved by Compensation. Student Employees (Code 118/119)The Student Employment and Internship Center and the NYU Wasserman Center for Career Development assist NYU students in securing internships, part-time jobs on and off-campus, and summer full-time positions. Additional services provided to students include career counseling, seminars, career weeks and career fairs, as well as mentoring programs. Call them at (212) 998-4730 for more information. Agency TemporariesThere are instances when a department is unable to find a candidate on their own for their temporary needs. In these cases, New York University contracts with two outside agencies to provide temporary help. These contracted services provide several benefits, including discounted rates, service guarantees and insurance covering personal injury, damage to, and loss of University property. Departments requesting agency temporary help must place that order through one of the two authorized University vendors. Should the vendor not be able to fill your order, contact Employment to make alternative arrangements. Orders for clerical agency temporary help may not exceed 3 months, and orders for professional/administrative temporaries may not exceed 6 months. Exceptions must be requested through Employment. Authorized Vendors for Agency TemporariesHEADWAY CORPORATE STAFFING SERVICESNYU/Headway Hotline: 212-672-6585 Placement Staff
Account Manager: Kari Welch Click here to utilize Headway's Easy Time automated timesheet system. |
LEAFSTONE STAFFING SERVICES NYU/Leafstone Hotline: 212-391-7808 Placement Staff
Account Manager: Dominick Minicozzi Click here to utilize Leafstone's Staff Advisor tool, the online temporary staffing system. Placing Orders1. Call Headway or Leafstone Hotline 2. Have the following information available
3. The agency will find a suitable match and call you with the name of the temporary. An arrival check will be performed on the day the temporary is scheduled to start. 4. At the end of each week, submit a copy of approved time sheets to the Accounts Payable Department. Billing Rates for Agency TemporariesPlease note that rates may vary depending on the assignment. Please contact Employment for the updated billing rates for Leafstone and Headway agency temporaries (effective 3/01/04-2/28/07). To staff positions for which there are no billing rates established, or for help with resolving problems with agency temporary help, please call Employment. Important Telephone NumbersHuman Resources
Accounts Payable 212-998-2990 NYU Wasserman Center for Career Development (212) 998-4730 |
