Promotions

A promotion is a move to a position in a higher grade, whether in the same department (internal promotion) or another department (promotional transfer). It normally involves a salary increase. A promotional increase must place the employee's salary at or above the minimum of the salary range for the new grade. A promoted employee should be paid equitably compared to an employee with similar skills, experience, and qualifications within the same grade. Note: The Employment Office must review and approve the Affirmative Action Recruitment Report for all hires and promotions into vacant positions before the Human Resources Representative may extend a job offer to the external or internal candidate.

Administrative & Professional(codes 100/110) Employees

An administrative & professional employee who is promoted to another position typically receives a salary increase of 5%-20%. The Compensation Office must review requests for increases above 20%. If an employee is being promoted within their same unit, the hiring manager, in consultation with the Human Resources Representative, can determine the appropriate amount considering the follow factors:

• relevant experience and qualifications of the individual being promoted
• salary paid to other employees in the unit with similar duties, qualifications and relevant experience
• special or hard-to-recruit skills required for the new position

As with all salary decisions, Human Resources Representatives are expected to guide managers and to ensure that, where salary differentials do exist, it can be documented that they are for justifiable reasons of skill, experience and/or job content and that equal opportunity principles have not been violated.

The Compensation Office must review promotional increases for employees being promoted:

• from a bargaining unit position to a non-bargaining unit position; or
• between units that have different Human Resources Representatives.

Office/Clerical(codes 106/116)and Laboratory/Technical (codes 104/114) Employees

Human Resources Representatives should discuss all promotional increases for office/clerical and laboratory/technical employees with the Compensation Office except for a move from the minimum of the current grade to the minimum of the new grade.

Service (codes 107/117) Employees

A service employee covered by a collective bargaining agreement is paid the applicable job rate as listed in that contract. If the employee’s position is not covered by a collective bargaining agreement, the Human Resources Representatives should contact the Compensation Office.