Academic training is a form of work authorization available to J-1 students. The training must be a direct application of your coursework and/or research to a professional position in your field of study. Academic Training can be divided into two basic categories:
Pre-completion - training you do before you finish your degree
Post-completion - training you do after you complete your degree
If applying for Pre-Completion, you must:
- Be a full-time J-1 student at NYU
- Have an offer for a qualified training position in your field of study
- Not exceed 20 hours per week of employment during the school year if you are still taking classes.
- Have a valid, activated DS-2019 from NYU and otherwise be in J-1 status.
- Apply prior to starting the employment
If applying for Post-Completion, you must:
- Have been a full-time J-1 student and completed your program
- Have an offer for a qualified training position in your field of study. If you do not have a training offer, you cannot apply for academic training.
- Provide financial documentation showing that you are capable of meeting your living expenses while on Academic Training.
- Provide evidence of health insurance coverage during the requested post-completion Academic Training period. The insurance must comply with the J-1 regulatory requirements.
- Apply for Academic Training within 30 days of completing your studies (i.e., the date you finish the work for your degree) or before your current DS-2019 expires, whichever comes first.
Not have any "gaps" in employment. That is, if you change employers, the work period must be uninterrupted.
J-1 students are granted up to 18 months of academic training to be used on a pre-completion and/or post-completion basis. Note the following exceptions:
- The length of your academic training may not exceed the length of your program's classroom time. For example, if your J-1 program is only 12 months, you cannot receive more than 12 months of Academic Training.
- Ph.D. students may be eligible for a second 18 months of academic training, for a total of 36 months. The second 18 months can only be applied toward post-completion Academic Training, i.e., for qualified positions following completion of all requirements for the degree.
- There is no distinction between "part-time" or "full-time" academic training. Every month that you are authorized is deducted as a month used, regardless of whether or not the position is part-time or full-time.
Obtain an offer letter from your employer
This letter must state:
- your position name, the company name and address, the supervisor's name, email, and telephone number, the dates of employment, the number of hours you will work weekly, and your salary
Obtain a recommendation letter from your NYU academic advisor
Your advisor must state:
- your name, student ID number, and program of study
- that you have made satisfactory academic progress
- the goals and objectives of the training
- the position you will take
- the training location / company name and address
- your supervisor's name
- the number of hours of work per week
- the start and end dates of employment
- that the training relates to your field of studies
- that the training is an integral or critical part of your studies
Bring your application to the OGS during walk-in hours
Include the following:
- Your passport, I-94 record, and DS-2019(s)
- Your employer's letter
- Your advisor's letter
- Evidence of health insurance coverage, as required by the J-1 regulations, must be provided for the post-completion academic training period
- Evidence of financial support to cover living expenses of at least $2,000 per month
- J-1 Academic Training Agreement and Application form.
The OGS will evaluate your application. If eligible, an advisor will issue a work authorization letter and issue a new DS-2019 if needed to extend your stay.
(4) Once you have authorization for Academic Training, apply for a Social Security Number if you don't already have one. You must have a Social Security Number before you can be paid.
Early termination, extension of, or changing jobs while on Academic Training
If you resign from your Academic Training or are terminated prior to the expiration of your authorized period, you must notify an OGS advisor immediately.
If you wish to extend your Academic Training, you must speak to an OGS advisor prior to the expiration of your current authorized period.
If you wish to change jobs during your Academic Training, you must submit a completely new application to the OGS.