J-1 Academic Training is employment that is critical or integral to a J-1 student's academic program at NYU. Academic training must be a direct application of the student's coursework and/or research to a professional position in the student's field of study. The student's academic advisor or director of graduate studies must evaluate an academic training request as effectively connected to the student's field of study. Academic Training may be divided into two basic categories:
Pre-completion - prior to completion of requirements for the degree
Post-completion - once all coursework or once all degree requirements have been completed
In general, J-1 students are granted up to 18 months of academic training to be used on a pre-completion and/or post-completion basis. Note, however, the following exceptions:
The length of your academic training may not exceed the length of your program's classroom time. For example, if your J-1 program is only 12 months, you cannot receive more than 12 months of academic training.
Ph.D. students are may be eligible for a second 18 months of academic training, for a total of 36 months. The second 18 months can only be applied toward post-completion Academic Training, i.e., for qualified positions following completion of all requirements for the degree.
Note that there is no distinction between "part-time" or "full-time" academic training. Every month that you are authorized is deducted as a month used, regardless of whether or not the position is part-time or full-time.
In order to apply for Academic Training, you must meet the following eligibility criteria:
Applying for Academic Training work permission is a three-step process: (1) you must first obtain an offer letter from your employer; (2) then you must get a recommendation letter from your academic advisor; (3) last, come to the OGS to obtain approval.
(1) Obtain a Job/Training Offer Letter from your employer. This letter must state the following:
(2) Obtain a Recommendation Letter from Your NYU Academic Advisor. Your advisor must state the following:
(3) Bring Your Application to the OGS:
The OGS will evaluate your application. If eligible, an advisor will issue a work authorization letter and issue a new DS-2019 if needed to extend your stay.
(4) Once you have authorization for Academic Training, apply for a Social Security number if you don't already have one. You must have a Social Security number before you can be paid.
J-1 students and their J-2 dependent family members must maintain continuous health insurance while in the U.S., even while on post-completion Academic Training. Speak to an OGS advisor when applying for academic training about what your insurance coverage will be and if needed, the possibility of continuing your NYU health insurance coverage. Failure to maintain health insurance is a violation of the J-Exchange Visitor regulations.
If you resign from your academic training or are terminated prior to the expiration of your authorized period, you must notify an OGS advisor immediately. If you wish to extend your academic training, you must speak to an OGS advisor prior to the expiration of your current authorized period.