J-1 Academic Training is employment that is critical or integral to a J-1 student's academic program at NYU. Academic training must be a direct application of the student's coursework and/or research to a professional position in the student's field of study. The student's academic advisor or director of graduate studies must evaluate an academic training request as effectively connected to the student's field of study. Academic Training may be divided into two basic categories:
Pre-completion - prior to completion of requirements for the degree
Post-completion - once all coursework or once all degree requirements have been completed
Time Limitations on Pre-and-Post Completion Academic Training
In general, J-1 students are granted up to 18 months of academic training to be used on a pre-completion and/or post-completion basis. Note, however, the following exceptions:
The length of your academic training may not exceed the length of your program's classroom time. For example, if your J-1 program is only 12 months, you cannot receive more than 12 months of academic training.
Ph.D. students are may be eligible for a second 18 months of academic training, for a total of 36 months. The second 18 months can only be applied toward post-completion Academic Training, i.e., for qualified positions following completion of all requirements for the degree.
Note that there is no distinction between "part-time" or "full-time" academic training. Every month that you are authorized is deducted as a month used, regardless of whether or not the position is part-time or full-time.
Eligibility Criteria and Deadlines
In order to apply for Academic Training, you must meet the following eligibility criteria:
- Be a full-time student at NYU
- Have an offer for a qualified training position in your field of studies
- Your employment must not exceed 20 hours per week during the school year if you are still taking classes.
- Have a valid, activated DS-2019 from NYU and otherwise be in J-1 status.
- Apply prior to starting the employment
- Have been a full-time student and completed your program in a timely manner.
- Have an offer for a qualified training position in your field of studies. If you do not have a training offer, you cannot apply for academic training.
- The position may be paid or unpaid. If the position is unpaid, you must provide financial documentation showing that you are capable of meeting your living expenses while on Academic Training.
- Provide evidence of health insurance coverage during the requested post-completion AT period. The insurance must comply with the J-1 regulatory requirements.
- Apply for Academic Training within 30 days of completing your studies (i.e., the date you finish the work for your degree) or before your current DS-2019 expires, whichever comes first.
- Academic Training is job-specific; you must have a training offer in order to apply.
- You may work either full-time or part-time while on Academic Training.
- J-1 post-completion academic training does not allow for any "gaps" in employment. That is, if a J-1 student changes employers, the work period must be uninterrupted.
Procedure to Apply
Applying for Academic Training work permission is a three-step process: (1) you must first obtain an offer letter from your employer; (2) then you must get a recommendation letter from your academic advisor; (3) last, come to the OGS to obtain approval.
(1) Obtain a Job/Training Offer Letter from your employer. This letter must state the following:
- position name, company name and address, the supervisor's name, e-mail, and telephone number, the dates of employment, the number of hours you will work weekly, and salary
(2) Obtain a Recommendation Letter from Your NYU Academic Advisor. Your advisor must state the following:
- your name, student ID number, and program
- that you have made satisfactory academic progress
- the goals and objectives of the training
- the position you will take
- the training location / company name and address
- your supervisor's name
- the number of hours of work per week
- the start and end dates of employment
- that the training relates to your field of studies
- that the training is an integral or critical part of your studies
(3) Bring Your Application to the OGS:
- Your passport, I-94 record, and DS-2019(s)
- Your employer's letter
- Your advisor's letter
- Evidence of health insurance coverage, as required by the J-1 regulations, must be provided for the post-completion academic training period
- Evidence of financial support to cover living expenses of at least $2,000 per month
- The J-1 Academic Training Agreement and Application form.
The OGS will evaluate your application. If eligible, an advisor will issue a work authorization letter and issue a new DS-2019 if needed to extend your stay.