NYU Washington, DC Operations manages the Constance Milstein and Family Global Academic Center, reserves meeting and programming space, and provides event planning and conference services for University and University sponsored clients. NYU Washington, DC can be reached at (202) 654-8300.
New York University students, faculty, staff and alumni, conference participants and those attending scheduled events have access to the Constance Milstein and Family Global Academic Center. In addition, visitors who are guests of NYU students, faculty and staff have access to the Center.
2.1 Daily Access - NYU Students, Faculty, Staff and Alumni
Entrance is with a valid NYU ID card that is swiped through the turnstiles or presented to Kimmel or Security staff. Alumni must present a valid NYU Alumni card or a Coles Alumni Card with a valid government issued photo ID.
2.2 Guest Policy
Faculty, staff and students with valid NYU ID cards may host two non-NYU guests in the Constance Milstein and Family Global Academic Center. Guests must be accompanied by their NYU host, present a valid government issued photo ID and sign the guest register. NYU hosts are responsible for the actions of their guests at all times during their visit to the Kimmel Center.
2.3 Event and Conference Access
Access for non-NYU guests for specific programs is by ticket for ticketed events or by registering at the front desk for non-ticketed events. All guests must present a valid government issued photo ID to Security personnel.
2.3.1 Ticketed Events
Arts, entertainment and major academic events may be ticketed through the Ticket Central box office. Tickets specify that a valid government issued photo ID accompany the ticket for admission.
2.3.2 Conference participants
Conference participants will be asked to present a valid government issued photo ID at registration.
2.4 Office Visitors
Offices within the Kimmel Center should provide a list of daily expected visitors to Security staff at the front desk. Guests must provide a valid government issued photo ID and must sign the guest register.
2.4.1 Unannounced Visitors
Guests visiting an office unannounced must call from the front desk to be met and escorted by staff from that office.
The Constance Milstein and Family Global Academic Center is an ADA-compliant facility and, in keeping with University policy, is committed to serving the needs of those with disabilities.
3.0 USE OF MEETING AND PROGRAMMING FACILITIES
All programs held at the Constance Milstein and Family Global Academic Center must have a New York University affiliation or have New York University sponsorship. Programs held at the Constance Milstein and Family Global Academic Center are either University or University sponsored organizations. All organizations must adhere to Federal, State and City laws and the policies of New York University and the Constance Milstein and Family Global Academic Center.
3.1 University Organizations
University organizations are defined as schools and colleges, academic departments, institutes, administrative departments, student organizations registered with the Office of Student Activities or with their school student activities department and other organizations with official, recognized affiliation with New York University. All University organizations must have a valid University chartfield for the payment of fees. The event sponsor must be identified as an individual of that University organization with the authority to approve payments. Payments by personal or third party check are not allowed.
3.2 University Sponsored Organizations
University sponsored organizations must be sponsored by a unit of the University that will assume responsibility, including financial obligations, for the organization. The purpose and objectives of the University sponsored organization must be consistent with the educational purposes of the University and not conflict with any legal restrictions on the use of University facilities.
3.3 Insurance for 501(c)(3) Organizations
Approved organizations holding events at NYU Washington DC must provide comprehensive liability insurance for events naming New York University as an additional policy holder. Coverage amounts are $2 million for each occurrence and $4 million in general aggregate.
4.0 ROOM RESERVATION PROCEDURES
Room reservations can be made online (online reservations); or in writing using the online form via fax or interoffice mail.
Reservations must be arranged by a person authorized to make financial contracts for the requesting organization. Billing arrangements must be clearly determined prior to confirmation of any reservation.
Cancellations for Abramson Family Auditorium, Pearlstein Grand Foyer, 3rd Floor Reading Room and Weissberg Family Seminar Room must be made in writing at least 15 days prior to the event or 7 days for all other spaces. Notice of cancellation must be received in writing by email to firstname.lastname@example.org, or by fax to 202-654-8750. If cancellation notice is not received by the time indicated above, 50% of the space fees will be charged to the organization. If no cancellation notification has been received the organization will be assessed 100% of the room rental costs.
4.3 Quick Turnarounds
Last-minute reservations can be made through e-mail, phone (202-654-8300), or in-person at the NYU Washington, DC Operations office. Reservations are limited to available space, setup as-is, and cannot request media support.
No event sponsor may transfer a reservation to another organization, nor may space reserved for an approved program be used for another purpose. This may result in the loss of the current and future reservations as well as an assessment of fees.
Unless there is an unforeseen emergency, the event is confirmed once the confirmation is received by the client.
4.6 Rights Reserved
NYU Washington, DC reserves the right to refuse and/or cancel any reservation at any time for any reason and will make every effort to locate an alternate space.
Organizations are responsible for all room, media and other fees associated with the space reserved.
New York University does not assume any liability for articles that are stolen, misplaced or left on University property.