Effective with the FY13 Year-End Close, open POs in Funds 10, 12, 14, 16, 20 and 60 will no longer be closed after Accounts Payable completes processing for the year. Instead, these POs will be brought forward to FY14 and budget-checked against the chartfield for which they were requested creating an FY14 encumbrance. This addresses two pain points with year-end processing: 1) invoices submitted against POs closed by the old process after year-end require numerous AP / School / Department interaction to correctly charge the payment; and 2) vendors using the new JPMC automated payment tool will submit electronic invoices for closed POs and will encounter processing issues, thus delaying payment.
If a school or department wishes to close a PO for Funds 10, 12, 14, 16 or 20, please follow the instructions available on the Purchasing website. The deadline for submitting any PO close requests for these funds is Friday, September 27th. Please submit any questions to email@example.com.
The Chart of Accounts Consolidation Project Team is currently reviewing the 4,583 existing account codes with the goal of streamlining the account listing by consolidating redundant account codes and deactivating those account codes that have had no activity for the past two fiscal years. The new consolidated account codes will go into effect on September 1, 2013 (for FY2014 activity).
A valid NYU NetID and password are required to view the following:
Account Consolidation Look Up Tool (XLS) - Type in an account number to see if it is being consolidated.
Inactive & Consolidated Account List (XLS) - Full list of accounts to be deactivated or consolidated.
Most Frequently Used OTPS Accounts (PDF) - A listing of the account numbers used most frequently.
For more information visit the Chart of Accounts Consolidation Wiki.
The Controller's Connection newsletter provide updates and information about the Controller's Division that have an impact on the University community. It is issued twice a semester for the Office of a Controller and on an as-needed basis for divisions within the Office of the Controller. To sign up for the Controller's Connection, please email: firstname.lastname@example.org.
Support Group Scope of Service Hours of Operation Estimated time of Initial Response Estimated time of Resolution CDV
Sponsored Programs Accounting
Answer questions and resolve issues regarding reports on projects within Funds 24 and 25 excluding those report issues outlined below. M–F, 9am–5pm Two business days. Three to five business days. CDV
General & Restricted Accounting
Resolve issues regarding posted transactions, missing revenue and expenses, post chartfield setup questions, and general financial questions for Funds other than Funds 24 and 25. M–F, 9am–5pm Email response within one business day. Most issues within three business days; if unable to resolve, progress notification within three business days. CDV
Answer questions and resolve issues regarding the Salary Expense Report. M–F, 9am–5pm One business day. Two to three business days.
Accounts Payable Customer Service Center
Answer questions and resolve issues regarding payments and purchase order reports. M–F, 9am–5pm One business day. One to two business days. Exceptions: two to three business days. CDV
fame Help Desk
Receive new and change access request documents for the financial reporting environment, salary expense reports (SER), and chartfield values viewable in the standard reports library. M–F, 8:30am–5:30pm Two business days. New access: three to five business days; chartfield changes: two to three business days. Budget Office Answer questions and resolve issues concerning missing budgets and budget exceptions in standard financial reports except Funds 24 and 25 budgets. M–F, 9am–6pm One business day. Two to three business days.
See below for where each FO&T department is located:
Accounting and Reporting
Office of the Bursar
Sponsored Programs Admin.
Student Payment & Treasury Systems
Treasury Cash Management
Treasury Debt Management
Communications and Training
Financial Systems Aps
Financial Systems Ops
Insurance & Risk Management
• Checks can be picked up on the 4th Floor of 105 East 17th Street
• The Office of Real Estate has remained on the 2nd Floor of 726 Broadway