Applicable Forms Are:

Federal (IRS):

Form W-4

State of New Jersey:

Form NJ W-4 - Employee’s Withholding Allowance Certificate

New York State:

IT-2104 - Employee’s Withholding Allowance Certificate

IT-2104.1 - New York State, City of New York, and City of Yonkers Certificate of Nonresidence and Allocation of Withholding Tax

IT-2104-E - Certificate of Exemption from Withholding

IT-2104-IND - New York State Certificate of Exemption from Withholding

IT-2104-MS - New York State Withholding Exemption Certificate for Military Service Personnel

IT-2104-P - Annuitant’s Request for Income Tax Withholding

District of Columbia:

D-4 DC Withholding Allowance Certificate

More information: New York Form IT-2104

Employees may claim as many exemptions as they deem appropriate on Form IT-2104 however if the employee claims more than 14 exemptions NYU is required to file a copy of the Form IT-2104 with New York State Tax Department, who may require the employee to justify your claim for more than 14 exemptions.

An employee whose residence is outside New York City/Yonkers may be automatically exempted from New York City/Yonkers tax.

New York Form IT-2104.1 is the New York State, City of New York, and City of Yonkers Certificate of Nonresidence and Allocation of Withholding Tax.

More information: New York Form IT-2104-E

Form IT-2104-E requires:

1. The employee must be under age 18 or over age 65, or a full-time student under age 25
   AND
   
2. Did not have a NY tax liability for the prior year.
   AND
3. You do not expect to have a NY tax liability for the current year.

Annually on February 1 of each year, employees claiming exemption from tax must submit new forms to Tax Services and Payroll, or the electionss will default to Single, 0 exemptions.

If you are currently enrolled in or are considering enrolling in a graduate program at NYU, we want to make you aware of that the tax exemption currently offered under IRS Code, Section 127 has been extended through 2012. This exemption allows faculty and staff to receive up to $5,250 in tax-free graduate tuition benefits each calendar year. The NYU tuition benefit program for faculty and staff is not changing.

On December 17, 2010 the exemption was extended two years through December 31, 2012. Your 2011 tuition benefit will now be considered taxable income on each dollar above $5,250.

Click to download the 2011 Taxable Tuition Remisson Schedule (pdf 48 kB - requires netID and password)

If you have any questions, please contact the Payroll Service Center at (212) 443-8463 or 3-TIME.

Social Security Wage Base Increase:
For 2013, the IRS announced an increase in the Social Security wage base to $113,700, with a maximum employee Social Security tax withholding of $7,049.40.

Employee Social Security Tax Rate Reverts Back to 6.2%:
The Temporary Payroll Tax Cut Continuation Act of 2011 and The Middle Class Tax Relief and Job Creation Act of 2012 reduced employee Social Security payroll tax withholding by 2% to 4.2% through December 31, 2012. Effective January 1, 2013, employee Social Security payroll tax withholding will revert back to 6.2%.

Additional Medicare Tax:
As in prior years, there is no limit to the salary and wages subject to the 1.45% Medicare tax. Effective January 1, 2013, The Additional Medicare Tax requires employers to withhold 0.9% from salary and wages paid to an employee in excess of $200,000 in a calendar year. For additional information on the Additional Medicare Tax, please visit:http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Questions-and-Answers-for-the-Additional-Medicare-Tax

(For log-in assistance, call the Financial Operations & Treasury helpdesk at 212-998-1111)

1) Go to http://home.nyu.edu and login
2) Select the “work” tab at the top of the page
3) Follow the prompts to view your paystubs

Payment Image Retrieval System Manual (PDF 1.1MB)

The Direct Deposit-online Pay Stubs Program

What is the Direct Deposit Program?

The program consists of two distinct parts. The first is the automatic deposit of your pay to your bank account, the second is access to paycheck stubs online.

What are the benefits of the program?

The program provides convenience and secure access to your online pay stubs. You no longer have to wait for your paycheck to arrive through the mail; worry about it getting lost, misplaced, or getting in the wrong hands; worry about when you could get to the bank to deposit your paycheck; or, wait for your paycheck to “clear” and be available as cash.

What is an “Online Pay Stub”?

An “online pay stub” is generated by the Payment Image Retrieval System. Simply, it is a service that allows you to view your monthly pay stubs online (using any computer with internet connection).

How do Online Pay Stubs work?

“Online Pay Stubs” is designed to be accessed online through the NYUHome website (http://home.nyu.edu). You will receive an email each pay date alerting you that your pay stubs are available for access on NYUHome. You are advised to activate Your email accounts at the NYUHome website as soon as possible (instructions are provided on the homepage of the site).

What web browsers should I use for Online Pay Stubs?

Recommended browsers for Windows users are Mozilla Firefox (Version 8) or Internet Explorer (Version 8). Recommended browsers for Apple users are Mozilla Firefox (Version 8) or Google Chrome (Version 16). Please Note that the Apple Safari browser has known function issues and is not a recommend web browser for PIRS use. If you are using Safari with an Apple keyboard, hold down the Option key + mouse click to download the PDF. Enter the password as detailed to open the PDF.

AOL users: AOL's browser is NOT compatible with Online Pay Stubs! However, if you ordinarily connect to the Internet with AOL, you can continue to do so with NYUHome. You can use AOL to establish a connection to the Internet, but you must use the current version of Netscape or Internet Explorer to login to NYUHome and use Online Pay Stubs.

I keep my paycheck stubs. Can I file these electronic stubs?

The pay stubs can be saved like any electronic file in a folder on your computer. If you prefer to file hard copies, simply print the electronic pay stubs.

Will I be able to access my pay stubs when away from NYU? When out of town or abroad?

Certainly. One of the benefits of electronic pay stubs is the capability to easily access them anytime, anywhere. All you need is a computer with an internet connection.

How safe are my electronic pay stubs? Will anyone get to see them?

Only those with valid net IDs can enter NYUHome, and only those who have valid passwords can access the electronic pay stub itself. No one can access both unless they have the valid passwords. If you save your pay stubs in a separate folder on your computer, you will be prompted to provide your personal password every time you open them. To ensure security of both your NYUHome account and your pay stubs, do not give your passwords to anyone. Also, you do not have to be concerned about a pay stub being cached in the memory of any computer you use when you travel (at airports, hotels, or internet cafes) because the data are cleared upon log-off from the system.

For questions regarding the School of Medicine Payroll department, please email: payrollservices@nyumc.org.  

Please be sure to update your mailing address for Payroll purposes. You can easily update it using ePASS. To do so, log in to NYUHome using your NYU NetID and password, click on the Work tab, and click "Login" in the ePASS Employee Self-Service channel. Enter your NetID and password when prompted, then click on the "ePASS: Employee Self Service" link, click "Home Information" in the left-hand menu, and make your changes. Your new information will be updated in the Human Resources/Payroll database within two days.

ePass Overview & Quick Start

Complete instructions on how to access and use the ePASS system may be found here: Allison, K. "Manage Your Information: Using Self Service." Connect: Information Technology at NYU, Fall/Winter 2007.