ePRINTVIEW is an opt-in web-based employee self-service tool that allows active NYU Employees and Retirees to retrieve their W-2 Forms online. Employees and Retirees can conveniently import their W-2 information directly into some of the popular tax preparation software applications like Turbo Tax or H&R Block (requires) a separate, independent purchase; not supported by NYU).

Starting Friday, January 27, 2012 ePRINTVIEW electronic 2011 Form W-2’s are available for retrieval for those who opted into the service.

To Access the Form W-2 Online:

• Login to the Work tab on NYUHome: http://home.nyu.edu/work
• Locate the NYU Online W-2 Channel
• Click the Online W-2 button
• Click on the 2011 W-2 Form link
• Follow the ePRINTVIEW prompts to print your Form W-2

To import ePRINTVIEW 2011 Form W-2 tax information into 3rd Party Tax Preparation Software, you will need the following information:

• Employer Name: New York University
• Federal ID # (EIN Number; Box B on Form W-2): 13-5562308
• Login ID: NYU Employee Number (N#) + last four digits of your Social Security Number (SSN)
• Password: Your DOB in MMDDYYYY format
• Your SSN

Please note the following important details:

• Only Employees and Retirees who consented to electronic Form W-2 service between January 10 - 17, 2012 will be able to retrieve their original Form W-2’s from the ePRINTVIEW system.
• Employees who did not consent to the service will receive a paper Form W-2 via the US Postal Service.
• NYU does not provide or support tax preparation software.

For support with password and login information, contact the Payroll Service Center:
By phone: (212) 443-8463 (3-TIME)
By email: W2COPY@nyu.edu

If you are currently enrolled in or are considering enrolling in a graduate program at NYU, we want to make you aware of that the tax exemption currently offered under IRS Code, Section 127 has been extended through 2012. This exemption allows faculty and staff to receive up to $5,250 in tax-free graduate tuition benefits each calendar year. The NYU tuition benefit program for faculty and staff is not changing.

On December 17, 2010 the exemption was extended two years through December 31, 2012. Your 2011 tuition benefit will now be considered taxable income on each dollar above $5,250.

Click to download the 2011 Taxable Tuition Remisson Schedule (pdf 48 kB - requires netID and password)

If you have any questions, please contact the Payroll Service Center at (212) 443-8463 or 3-TIME.

(For log-in assistance, call the Financial Operations & Treasury helpdesk at 212-998-1111)

1) Go to http://home.nyu.edu and login
2) Select the “work” tab at the top of the page
3) Follow the prompts to view your paystubs

Payment Image Retrieval System Manual (PDF 1.1MB)

The Direct Deposit-online Pay Stubs Program

What is the Direct Deposit Program?

The program consists of two distinct parts. The first is the automatic deposit of your pay to your bank account, the second is access to paycheck stubs online.

What are the benefits of the program?

The program provides convenience and secure access to your online pay stubs. You no longer have to wait for your paycheck to arrive through the mail; worry about it getting lost, misplaced, or getting in the wrong hands; worry about when you could get to the bank to deposit your paycheck; or, wait for your paycheck to “clear” and be available as cash.

What is an “Online Pay Stub”?

An “online pay stub” is generated by the Payment Image Retrieval System. Simply, it is a service that allows you to view your monthly pay stubs online (using any computer with internet connection).

How do Online Pay Stubs work?

“Online Pay Stubs” is designed to be accessed online through the NYUHome website (http://home.nyu.edu). You will receive an email each pay date alerting you that your pay stubs are available for access on NYUHome. You are advised to activate Your email accounts at the NYUHome website as soon as possible (instructions are provided on the homepage of the site).

What web browsers should I use for Online Pay Stubs?

Recommended browsers for Windows users are Mozilla Firefox (Version 8) or Internet Explorer (Version 8). Recommended browsers for Apple users are Mozilla Firefox (Version 8) or Google Chrome (Version 16). Please Note that the Apple Safari browser has known function issues and is not a recommend web browser for PIRS use. If you are using Safari with an Apple keyboard, hold down the Option key + mouse click to download the PDF. Enter the password as detailed to open the PDF.

AOL users: AOL's browser is NOT compatible with Online Pay Stubs! However, if you ordinarily connect to the Internet with AOL, you can continue to do so with NYUHome. You can use AOL to establish a connection to the Internet, but you must use the current version of Netscape or Internet Explorer to login to NYUHome and use Online Pay Stubs.

I keep my paycheck stubs. Can I file these electronic stubs?

The pay stubs can be saved like any electronic file in a folder on your computer. If you prefer to file hard copies, simply print the electronic pay stubs.

Will I be able to access my pay stubs when away from NYU? When out of town or abroad?

Certainly. One of the benefits of electronic pay stubs is the capability to easily access them anytime, anywhere. All you need is a computer with an internet connection.

How safe are my electronic pay stubs? Will anyone get to see them?

Only those with valid net IDs can enter NYUHome, and only those who have valid passwords can access the electronic pay stub itself. No one can access both unless they have the valid passwords. If you save your pay stubs in a separate folder on your computer, you will be prompted to provide your personal password every time you open them. To ensure security of both your NYUHome account and your pay stubs, do not give your passwords to anyone. Also, you do not have to be concerned about a pay stub being cached in the memory of any computer you use when you travel (at airports, hotels, or internet cafes) because the data are cleared upon log-off from the system.

Applicable Forms Are:
Form W-4
New York Form IT-2104
New York Form IT-2104.1
New York Form IT-2104-E

Federal Form W-4

Federal Form W-4 is acceptable for New York State/City purposes if, and only if, the exemptions are 14 or less. More than 14 exemptions or a claim of exempt requires separate New York Forms to be completed.

New York Form IT-2104

Employees may claim as many exemptions as they deem appropriate on Form IT-2404 however if the employee claims more than 14 exemptions NYU is required to file a copy of the Form IT-2104 with New York State Tax Department, who may require the employee to justify your claim for more than 14 exemptions.

An employee whose residence is outside New York City/Yonkers may be automatically exempted from New York City/Yonkers tax.

New York Form IT-2104.1 is the New York State, City of New York, and City of Yonkers Certificate of Nonresidence and Allocation of Withholding Tax.

New York Form IT-2104-E

Form IT-2104-E requires:

1. The employee must be under age 18 or over age 65, or a full-time student under age 25
   AND
   
2. Did not have a NY tax liability for 2007
   AND
3. You do not expect to have a NY tax liability for 2008.

Annually on February 1 of each year, employees claiming exemption from tax must submit new forms to Tax Services and Payroll, or the electionss will default to Single, 0 exemptions.

For questions regarding the School of Medicine Payroll department, please email: payrollservices@nyumc.org.  

Please be sure to update your mailing address for Payroll purposes. You can easily update it using ePASS. To do so, log in to NYUHome using your NYU NetID and password, click on the Work tab, and click "Login" in the ePASS Employee Self-Service channel. Enter your NetID and password when prompted, then click on the "ePASS: Employee Self Service" link, click "Home Information" in the left-hand menu, and make your changes. Your new information will be updated in the Human Resources/Payroll database within two days.

Complete instructions on how to access and use the ePASS system may be found here: Allison, K. "Manage Your Information: Using Self Service." Connect: Information Technology at NYU, Fall/Winter 2007.