The new financial system, FAME v9.0, and its companion Brio reporting environment are scheduled to go live on Tuesday, September 2nd. September is a unique month in every fiscal year at NYU as financial system users process transactions (impacting both budgets and actuals) for both the fiscal year being closed and the new fiscal year. This September is even more unique because transactions processed for the year-end close (FY08) and for the new year (FY09) will be directed to two different versions of FAME.

In order to ensure transactions are posted to both the correct fiscal year and the correct version of FAME, the Financial System Upgrade Project Team will have two versions of the workflow applications available on NYUHome during the month of September as follows:

• BIA-BudMod: budget adjustments for FY09 should be submitted through the application entitled BIA-BudMod 9.0 (FY09). This application will not accept budget adjustments for FY08. Instead, FY08 budget adjustments should be submitted through the application entitled BIA-Budget Integrated Application. Please note that the deadline for submission of budget adjustments for FY08 is Wednesday, September 17th. After September 17th, only BIA-BudMod 9.0 will be available. Please contact your budget analysts with any questions or concerns.


• JEMS: journal entries for FY09 should be submitted through the application entitled JEMS 9.0 (FY09). This application will not accept journal entries for FY08. Instead, FY08 journal entries should be submitted through the application entitled Journal Entry Management System. Please note the deadline for submission of FY08 journal entries from sources other than the Budget Office and the Controller’s Division is Tuesday, September 23rd. After the final close on October 3rd, only JEMS 9.0 will be available. Please contact Jim Gonzales (x81101) with any questions or concerns.


• A/P Workflow: requests for reimbursements and advances to be charged to FY09 should be submitted through the application entitled AP Workflow 9.0 (FY09). This application will not accept transactions charged to FY08. Instead, reimbursements to be charged to FY08 should be submitted through the application entitled AP_Workflow. Please note the deadline for submission of FY08 transactions in AP Workflow is noon on Wednesday, September 10th. After September 10th, only AP Workflow 9.0 will be available. Please contact Margaret Saunders (x81473) with any questions or concerns.

Set up direct deposit for your paycheck, stipend check, or expense reimbursement using a single form. Click here to download the Direct Deposit Authorization Form. Follow the instructions, fill it out, and return it with appropriate attachments to 726 Broadway, 2nd Floor, Room 221, New York, NY 10003.

May 13, 2008

Click on a link below for a PDF version of the PowerPoint presentations from the fiscal year 2009 Budget meeting.

Year-end Closing Process & Schedule for the Year Ended August 31, 2008 presented by Cara Squicciarini (PDF 144kB)
FY2009 Annual Budget Kick-off Meeting presented by Jeya Paskaran (PDF 66kB)
Budget Submission with Hyperion presented by Marc Hoffmeister (PDF 559kB)
Brio Interactive Reporting presented by Andrew Walsh (PDF 244kB)