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Important Information for AP Workflow Users

Employee reimbursements and advances are processed through the AP Workflow system. Please submit your requests (and required attachments) online.

Login to AP Workflow at NYUHome with your netID & NYUHome password.

For instructions and FAQs about AP Workflow please visit:

AP Workflow Information

Payroll Direct Deposit Enrollment Form

Forms

The following forms are used for a variety of business processes including (but not limited to) finance systems access accounts, Accounts Payable, Payroll, Petty Cash, and Tax Services. For assistance on how forms are completed and processed, contact the Controller's Division receiving department as detailed. Forms are listed in alphabetical order.

  • Many forms are fillable Adobe Acrobat PDF files. Please type information into each form and print the form.
  • Gather appropriate signatures and approval as detailed on each form.
  • Submit forms to the receiving department according to support information provided on each form.
  • Please also read over the form's instructions pages (where provided) for an explanation of all items on the form, requirements specific to your transaction, and University policies or government regulations that may apply.
Authorization To Receive Paychecks (DIS1000)
Business Payment Form (BUS5000)
(Instructions for Completing Form BUS5000)

Chartfield Access Authorization Form
D-4 DC Withholding Allowance Certificate
Direct Deposit Authorization Form (for Payroll and Accounts Payable)
Electronic Payment Authorization Form (EFT5000) [This form is no longer in use, please use the Direct Deposit Authorization Form]
Employee Notification Sheet
Expense Reimbursement Form for the School of Medicine (Form EXP2000MC) This form is to be used only by NYU SOM employees to request reimbursement for business expenses or to clear outstanding cash advances.
Expense Breakdown Sheet - Business Meals (Form EXP2000M)
Expense Breakdown Sheet - Travel (Form EXP2000T)
Request for Advance Form for the School of Medicine (Form ADV3000MC) This form is to be used only by NYU SOM employees to request an advance for university business.
Student Expense Reimbursement Form (Form EXP2000S) Used by WSQ students for reimbursement of expenses incurred while conducting business on behalf of the University.
Missing/Inadequate Documentation Report

fame Update Access Form

Fiscal Year-End Expense Accrual Form (Form ACC1000)
Instructions for Completing Form ACC1000
Vendor Identification and Certification Form

Hyperion Planning Access Form
IRS Form W4 (Employee's Withholding Allowance Certificate)
IRS Form W5 (Earned Income Credit Advance Payment Certificate)
IRS Form W9 (Request for Taxpayer Identification Number and Certification)
Form W9S (Request for Students' or Borrowers' Taxpayer Identification Number and Certification)
W9 Instructions
IT-2104 NYS Employee's Withholding Allowance Certificate and instructions
IT-2104-E NYS Certificate of Exemption from Withholding and instructions
IT-2104.1 New York State, City of New York, and City of Yonkers Certificate of Nonresidence and Allocation of Withholding Tax
Journal Entry Management System (JEMS) Access Form
Payment to Individuals Form (IND4000)
Independent Contractor Questionnaire (Form IND4000A)
Petty Cash Fund Log
Petty Cash Fund Reconciliation Form
Petty Cash Site Fund Transfer of Custodial Responsibilities Form
Petty Cash Funds (Imprest) Form (Form EXP2000P) Used to establish or replenish petty cash accounts.
Petty Cash Fund (Imprest) Start-Up Form (Request establish a petty cash fund) (Form EXP2000Pa)
Request To Establish A Fund 20 Project (MDP1000)
(Instructions for Completing Form MDP1000)
Salary Expense Report Request Form
Signature Authorization Form
Tax Services Statement for Services Performed Outside the United States