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Important Information for AP Workflow Users

Employee reimbursements and advances are processed through the AP Workflow system. Please submit your requests (and required attachments) online.

Login to AP Workflow at NYUHome with your netID & NYUHome password.

For instructions and FAQs about AP Workflow please visit:

AP Workflow Information


The following forms are used for a variety of business processes including (but not limited to) finance systems access accounts, Accounts Payable, Payroll, Petty Cash, and Tax Services. For assistance on how forms are completed and processed, contact the Controller's Division receiving department as detailed. Forms are listed in alphabetical order.

  • Many forms are fillable Adobe Acrobat PDF files. Please type information into each form and print the form.
  • Gather appropriate signatures and approval as detailed on each form.
  • Submit forms to the receiving department according to support information provided on each form.
  • Please also read over the form's instructions pages (where provided) for an explanation of all items on the form, requirements specific to your transaction, and University policies or government regulations that may apply.
Authorization To Receive Paychecks (DIS1000)
Business Payment Form (BUS5000)
(Instructions for Completing Form BUS5000)
Chartfield Access Authorization Form (requires NYUHome login)
D-4 DC Withholding Allowance Certificate
Direct Deposit Authorization Form (Accounts Payable)
Employee Notification Sheet
fame Update Access Form (requires NYUHome login)
Fiscal Year-End Expense Accrual Form (Form ACC1000)
(Instructions for Completing Form ACC1000)
Hyperion Planning Access Form (requires NYUHome login)
IRS Form W9 (Request for Taxpayer Identification Number and Certification)
Form W9S (Request for Students' or Borrowers' Taxpayer Identification Number and Certification)
W9 Instructions
IT-2104 NYS Employee's Withholding Allowance Certificate and instructions
IT-2104.1 New York State, City of New York, and City of Yonkers Certificate of Nonresidence and Allocation of Withholding Tax
IT-2104-E NYS Certificate of Exemption from Withholding and instructions
Journal Entry Management System (JEMS) Access Form (requires NYUHome login)
Merchant Onboarding Request Form (requires NYUHome login)
Missing/Inadequate Documentation Report
Payment to Individuals Form (IND4000)
Independent Contractor Questionnaire (Form IND4000A)
Expense Beakdown Sheet (Travel) (Form EXP2000T)
Payroll Off-Cycle Request Form
Petty Cash Fund Start-Up Form (Request to establish a petty cash fund) (Form EXP2000Pa)
Petty Cash Funds Form To establish or replenish petty cash accounts (Form EXP2000P).
Petty Cash Fund Log
Petty Cash Fund Reconciliation Form
Petty Cash Site Fund Transfer of Custodial Responsibilities Form
Request To Establish A Fund 20 Project (MDP1000)
(Instructions for Completing Form MDP1000)
Salary Expense Report Request Form (requires NYUHome login)
Signature Authorization Form
Student Expense Reimbursement Form (EXP2000S)
Expense Beakdown Sheet (Travel) (Form EXP2000T)
Tax Services Statement for Services Performed Outside the United States
Vendor Identification and Certification Form