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Roles & Responsibilities


An Initiator is any NYU employee who logs into AP Workflow to request a reimbursement or an advance.

Every Initiator is assigned an approval path that automatically sends requests to the appropriate Approver.

Initiators are responsible for ensuring that:

  • expenses comply with the University's Business Expenses Policy;
  • expenses are supported by appropriate documentation;
  • chartfields are correct;
  • federal "unallowable costs" are segregated and charged to appropriate NYU accounts; and,
  • expenses will not be re-submitted for reimbursement from another source.