Online and in-class training for AP Workflow is now available through NYUiLearn, NYU's new portal for employee learning and development.

To start using NYUiLearn, just sign in to NYUHome at home.nyu.edu and look for the "NYUiLearn Login" button located on the Work tab.

For more details on how to use NYUiLearn or to get more information about live guided tours through NYUiLearn, click here.

Available courses include:

• FIN 001: The Fundamentals of Business Expenses (Online Course)
• FIN 002: All About Business Travel (Online Course)
• FIN 003: All About AP Workflow (Online Course)
• FIN 004: All About AP Workflow (In-class)

Fabrizio Carucci
Assistant Controller, Payment Services
726 Broadway, 2nd Floor, Rm. 223
New York, N.Y. 10003
Telephone (212) 998-2833
Facsimile (212) 995-4586

James Soranno
Assistant Treasurer, Bursar
7 East 12 Street, 7th Fl
New York, N.Y. 10003
Telephone (212) 998- 2815
Facsimile (212) 995- 2817

July 30, 2009

To: Academic and Administrative Fiscal Officers
From: Fabrizio Carucci, Assistant Controller, Payment Services
James Soranno, Assistant Treasurer, Bursar
Re: Employee Reimbursements

In support of the University’s Green initiatives, effective September 1st 2009, the Office of the Bursar will no longer process cash reimbursements for Washington Square employees. All Washington Square employee reimbursement requests must be submitted through the AP Workflow System. The AP Workflow System automates the creation, approval, and routing of Expense Reimbursements, Advance Requests, and Advance Reconciliations to Accounts Payable for review and payment. Petty cash fund custodians will still be able to establish and replenish their imprest funds through the Bursar’s Office using the EXP2000P form (for petty cash funds).

To facilitate the transition to the on-line AP Workflow System for existing employees and to assist in the training of new employees, a suite of AP training programs are now available on-line at http://www.nyu.edu/financial.services/cdv/training. Instructor-led training sessions are also available for AP Workflow. To register for these sessions, access the website at http://www.nyu.edu/cdv.

We look forward to your cooperation as we work together in achieving a Green environment!

cc: Rosemarie Loffredo
cc: Kerri Tricarico

Fabrizio Carucci
Assistant Controller, Payment Services
726 Broadway, 2nd Floor, Rm. 223
New York, N.Y. 10003
Telephone (212) 998-2833
Facsimile (212) 995-4586

July 15, 2009

To: Academic and Administrative Fiscal Officers
From: Fabrizio Carucci, Assistant Controller, Payment Services
Re: Accounts Payable Update

This memo is a reminder that effective June 15, 2009, all WSQ expense reimbursements and advance requests/ reconciliations must be submitted through AP Workflow. AP Workflow automates the creation, approval, and routing of expense reimbursements, advance requests, and advance reconciliations to Accounts Payable (AP) for review and payment. Any request received on paper forms by AP after July 31st will be returned to the requestor for submission through AP Workflow. In addition, as of July 24th the Expense Reimbursement Forms (EXP2000, EXP2000M and EXP2000T) and the Advance Form (ADV3000) will no longer be available on-line.

To facilitate the transition to the on-line application for existing employees and to assist in the training of new employees, a suite of AP training programs are now available on-line at http://www.nyu.edu/financial.services/cdv/training. Any questions or concerns with regards to AP Workflow should be reported by e-mail to APWorkflow@nyu.edu.

As result of AP Workflow, AP has modified some of the payment request forms and related University policy and procedure documents as follows:

1. Created EXP2000B Request for Reimbursement in Cash Form that should be used for expense reimbursements in cash when total expenses are less than $150. Reimbursements in cash are provided by the Bursar’s Office.

2. Created EXP2000P Form for Petty Cash Funds (Imprest) that should be used to establish or replenish petty cash funds.

3. Created EXP2000S Student Expense Reimbursement Form that should be used by WSQ students for reimbursement of expenses incurred while conducting business on behalf of the University.

The new forms are located on-line at http://www.nyu.edu/financial.services/cdv/forms. If you have any questions or concerns regarding these new forms, please contact AP Customer Service at x82990 or apcs.@nyu.edu.

cc: Kerri Tricarico