Instructions for Summer 2007 Appointments

Overview of Salary Guidelines
Appointment Paperwork
Appointment Dates
Account Numbers
Adjunct Appointments
Graduate Student Appointment Guidelines
Graduate Student Salaries
Cancelled courses
OTPS
Questions
Appointment Letter Templates

Overview of Salary Guidelines

If the salary rates you submitted in your budget have been adjusted, it is likely because they did not conform to the guidelines sent previously. Below is a brief review of those guidelines.

Please inform us of any changes in appointments – instructor names and type of appointment, course cancellations, and email us any updates of TBAs.

As you know, there are three main types of appointments.

  1. Faculty (102) appointments: salaries based on the Rank and Salary scale.
  2. Adjuncts (112) appointments: salaries based on the adjunct union guidelines and minimums. Note that faculty who taught during the past academic year get the same per contact hour rate for summer teaching. Those who taught last summer (but not during this past academic year) should get a 3% increase in the per hour rate over last summer.
  3. Graduate student salaries are paid as in the past, with a regular course compensated at ¼ of the student’s academic year stipend.

Appointment Paperwork

Please send all appointment paperwork directly to PAYROLL for approval.

All New Employment, Turnaround, and Additional Compensation forms must be submitted. Appointment paperwork will be reviewed and approved for processing. Please do not submit paperwork that deviates from your approved budget.

Incomplete paperwork will be returned to the department.

Please visit the Fiscal Services Website for payroll and appointment processes.

All appointment paperwork must be approved by Fiscal Services.

Deliver to:
PAYROLL
5 Washington Square North, Garden Level
Due Friday April 13th by 5 PM

Deadline: Note that for first summer session appointments, the deadline above is important to ensure that there is sufficient time for the approval and Payroll process. There is more flexibility for second summer session appointments, but please get all paperwork in as soon as possible so as not to delay payments.

Appointment Dates

Summer 2007 Appointment Dates:

Summer Session I: May 14 - June 22
Summer Session II: June 25 - August 3

Account Numbers

Account Fund Org Program (Q Number)
(51102, 51101, 51112) 10 95006 (Q + Dept. number)

It is important that you include your department’s Q number. The department Q number is the department's ORG with "Q" replacing "9." For example, if your department's ORG is 91234, your Q number would be Q1234.

NOTE: the Q number goes at the end of the account, under PROGRAM. Please use the Summer program org for all summer appointments, as shown above. Fiscal Services can assist if you have any questions.

Adjuncts

Please note that all adjunct (112) appointment paperwork must be sent on TADs (not additional compensation forms) and must include:

Graduate Student Appointment Guidelines

Graduate students are not automatically appointed in summer through ASIS. You must send appointment paperwork in order for Graduate students to be paid.

We recommend that departments send letters of appointment to all graduate students to confirm their appointments.

Please follow the template below for the type of appointment (instructor of record, support TA, intensive course instructor).

Please keep copies of all appointment letters on file in your office.

Graduate Student Salaries

The salary for graduate students who are teaching (those who are the instructor of record) in one summer session has been calculated based on ¼ of their 2005-06 academic year stipend.

Those teaching intensive courses with significantly more contact hours are assumed to be working an average maximum of 30 hours per week.
Intensive course instructor salaries for 6 point courses have been calculated as one and a half times the ¼ teaching salary, which comes out to 37.5%.

Support TAs:
It is assumed that TAs (101s) in support positions (i.e., not the instructor of record) are working approximately 10 hours per week.

Support TA salaries for ten hours per week of work should be calculated as 1/8 the annual stipend. You may have a TA support two courses in the same session, in which case the salary would double.

Cancelled courses

Please send a copy of the appointment paperwork with “CANCELLED” in red with the salary amount crossed out and replaced by “0” to Fiscal Services.

You must also send cancellation paperwork to the Registrar.

OTPS

OTPS ALLOCATIONS:

In a few cases, OTPS funds are granted to cover special course-related expenses (e.g. lab supplies). To ensure that your department continues to receive OTPS funds in summer, please follow these guidelines:

We will do a Journal Transfer for the amount of the approved OTPS.

Questions

Please direct any budget or summer course related questions to Fiscal Services, and any payroll related questions to Payroll (LaChonne Harper, lh6@nyu.edu).

Appointment Letter Templates