All immigration documents for J-1 exchange visitors must be requested directly from the academic department. Once you have established an affiliation with an academic department, a liaison from the department will reach out to us (Scholar Services). Once we review and approve the request, we will issue a DS-2019 form to you. It’s very important that you don’t lose this form! You will need to it to apply for your J-1 visa and to enter the US.
The SEVIS I-901 form must be paid at least three business days prior to your visa interview. If you do not pay the SEVIS I-901 fee, then your visa application will be denied. Be sure to print a copy of the receipt after you pay. You must bring the payment receipt to your visa interview.
Canadians and other foreign nationals who do not need a J-1 visa stamp will be required to pay the fee before going to the US port of entry. The fee CANNOT be paid at the port of entry.
You can complete Form I-901 and pay the fee online. Please be sure to enter your information exactly as it appears on your DS-2019 form. Make a photocopy of your receipt and keep it with your other immigration documents.
NOTE: Canadian citizens do NOT need a visa.
OGS strongly recommends applying for the visa in your country of citizenship or legal permanent residence. You may be able to apply in another country, but some US consular offices do not accept third-country nationals so you should inquire with the consular office directly.
For your appointment, you will need to bring:
Any family member who needs to a J-2 visa must submit their passport, DS-2019 form, proof of financial support, and proof of marriage or parenthood to the embassy/consulate.
Specific procedures vary, so you should carefully review any instructions on the website for the consular office where you plan to apply. You can also check appointment and processing wait times.
Make sure your transition to New York goes smoothly by reviewing these tips. We look forward to seeing you once you arrive!
Once you have received your J-1 visa, it is time to make your travel arrangements and find a place to stay in New York. Learn more about living in NYC and finding a place to live.
You may enter the US up to 30 days before or 30 days after the start date on your DS-2019. This is very important. While you may want to arrive sooner to find an apartment, US law prohibits you from doing so. The only exception is for J-1 scholars who are transferring to NYU from another institution.
Scholar Services must validate your arrival with SEVIS within 30 days of your start date. If your travel plans change and you plan to enter the US later, please email email@example.com so we can amend your start date and keep your SEVIS record active.
You must present:
• a passport valid at least six months into the future;
• your J-1 visa (if you are Canadian you do not need a J-1 visa);
• your DS-2019, issued by NYU (and for Student Interns ONLY your DS-7002);
• copies of your NYU invitation letter and financial documents; and,
• evidence that you have paid the SEVIS fee.
Carry all of your immigration documents with you! Do not pack them in your checked luggage. Make sure you have your documents as you pass each security checkpoint or inspections area.
There are three airports in the New York area:
• John F. Kennedy International Airport (JFK)
• LaGuardia Airport
• Newark Liberty International Airport
Before you arrive in NY, it is best to have a plan for ground transportation from the airport to your final destination. Options include taxis, car services, shuttle buses, subways, and trains. The most convenient option would be by car, and yellow taxis, are usually less expensive than car services. You can check the airports' websites for more information. You can also read more on getting to NYU.
Review the arrival checklist and learn what you need to do to keep your legal J-1 status!
Be familiar with the terms of your J-1 program. Before you apply for a J-1 visa at a US Embassy, you should be familiar with certain terms and regulations:
Your DS-2019 form is a US Department of State (DOS) document which Scholar Services issues to you for the purpose of obtaining exchange visitor status under the sponsorship of NYU. The end date indicated on your DS-2019 determines how long you are allowed to stay in the US and participate in a J-1 program.
Do NOT use another institution’s DS-2019 form to enter the US. Any time you are issued a new DS-2019 form to begin a new program, amend program information, transfer, extend, or change your status, you should keep it in a safe place with any other DS-2019 you may have been issued.
Your J-1 visa is issued by the US consulate. It permits you to enter the US in J-1 status, and its validity period indicates the period during which you may enter the US; it does not determine how long you may stay in the US.
The I-94 is an official US government record of when you enter and depart the United States. Your I-94 record confirms what immigration status you entered the United States in, and the duration of time you can legally remain in the US. Learn more about the I-94 record.
The Student and Exchange Visitor Information System (SEVIS) is a US government database designed to monitor the arrival, continuing status, and departure of F, J, and M visa holders. All US educational institutions sponsoring international students and scholars are required by law to be compliant with SEVIS. The database contains records of all J-1 scholars and J-2 family members. SEVIS access is available to the Department of Homeland Security as well as US embassies and consulates worldwide. It is used to determine a J-1 exchange visitor or J-2 dependent's eligibility to enter the US or to obtain immigration benefits such as work permission, extensions, and transfers while in the US.
A 30-day period of time is granted to you upon completion of your J-1 program for you to legally remain in the US. During your 30-day grace period, you may prepare to leave or travel around the US. You are not allowed to work for wages, or leave and reenter the US during this time. Once you leave the US, you forfeit any remaining part of the grace period.
The department within OGS (Office of Global Services) which exclusively handles visa matters for research scholars (and dependents if any) being sponsored by an NYU department/program.
The sponsoring faculty/program's point-person who acts as a go between Scholar Services and the scholar