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CMS Access

CMS Eligibility

Full-time faculty and staff, and full-time enrolled students (Graduate Assistant students who have received approval from the authorized Web content approver for the specific content area on which the student has been contracted to work) may request access to the CMS using an online application. The information in the submitted application will be confirmed by the authorized Web content approver and then sent to ITS/WebComm for final approval. If an applicant does not meet the eligibility criteria, the application will be rejected. Once approved, the individual will receive access to and be trained to maintain content on the University CMS (with access to the Production environment, Authoring instance only).

Non-NYU affiliates (e.g., Web consultants) must be sponsored for CMS access by the full-time faculty or staff member who is the content approver for the specific content area.

Note: The affiliate then must be assigned an NYU NetID, as per the instructions on the New NetID Assignment page. Once the NetID is obtained and the individual is authorized by ITS/WebComm, the non-NYU affiliate will be eligible to apply for access using the online form.


Access

The Digital Communications Group is transitioning administrative unit sites into the CMS on a rolling schedule. A list of the initial unit transition sites may be found on the CMS Migration page. 

If Your Unit's Site Has Transitioned Into The CMS

To obtain access to your unit's site in the CMS, please get in touch with your primary site contact (unit administrator, webmaster, group leader, etc.) who will submit a request to the CMS Team on your behalf. The CMS Team will verify and approve requests in collaboration with the primary site contact.

Note:
Before receiving access, you will be required to attend a CMS Training session. Information on scheduled sessions will be provided to you once your access is approved. In this training, you will learn about how to navigate the CMS and how to add and edit content within your information domain. This training will NOT require any technical scripting knowledge; only a working knowledge of local file storage (like on your personal computer) and common office software (such as the Microsoft Office suite of products).

If Your Unit's Site Has Not Yet Been Transitioned Into The CMS

If you do not see your unit name in the list of transitioning sites on the CMS Migration page, please contact redesign@nyu.edu to find out when your unit's transition is scheduled.


Users, Groups, and Roles

Access to the CMS and various parts of the CMS are determined by various user privileges.

Users

Each individual with access to the CMS is an authorized user. Authentication is based on NYU NetID and NetID password (the same credentials used to access secure services at NYU, such as NYUHome). Each user account is unique and holds the basic account details and specific privileges assigned.

Users are often members of Groups, which simplify the allocation of these permissions and/or privileges.

Groups

Groups are collections of users and/or other groups. Each user (or other group) is a member of the group.

The primary purpose of a group is to provide multiple users with the same privileges.

CMS users may come and go as individuals join then leave an administrative unit, but the group remains stable.

Roles

Group assignments decide your role in the CMS environment. The role determines what you get to do in the CMS.

The standard roles in our CMS are:

  • Author
  • Approver

The Author role gets to read/add/edit content in a particular part of the site hierarchy.

The Approver role has all the same permissions as the author, but may also approve, activate, deactivate, and delete content.

Permissions

Permissions are assigned to pages in the site hierarchy to define what group is allowed to perform which actions (create, modify, delete) to content on the page. The permissions are set to either Allow or Deny the actions. Your permissions will be set on your behalf to ensure that your group is allowed to access and add content to the appropriate page in the site hierarchy.

Privileges

Privileges are similar to permissions, but are allocated to allow access to functionality within the CMS application. For example, whether you are allowed to create and/or delete pages.

Apply for a CMS Account

CMS Approvers may apply on behalf of a new CMS author by visiting the CMS Account Application page.

You must have the following information available to fill out the form:

  • The individual's NetID
  • Site Access Information (to what site should the individual have access?)
    • Note: You cannot apply for an account for yourself

Procedure for Obtaining NetIDs for Affiliates (non-NYU Staff):

Non-NYU affiliates (e.g., Web consultants) must be sponsored for CMS access by the full-time faculty or staff member who is the content approver for the specific content area.

Note: The affiliate then must be assigned an NYU NetID. Once the NetID is obtained and the individual is authorized by ITS/WebComm, the non-NYU affiliate will be eligible to apply for access using the online form.

More information may be found on the New NetID Assignment page.

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