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eLearning

iLearn Courses

Online and instructor led training is available through NYUiLearn, NYU's portal for employee learning and development.

To start using NYUiLearn, sign in to NYUHome at home.nyu.edu/work and look for the "NYUiLearn Login" button located on the Work tab. Once you have logged in, visit the Course Catalog to register for courses.

To learn more about iLearn, please visit the iLearn page which is managed by Career Development in Human Resources.

This tutorial is an overview of New York University's standardized Business Expenses Policy. It will summarize which types of expenses are permissible and non-permissible under University policy.

When taken in conjunction with FIN 002, this course is intended to give AP Workflow users guidance on when it is appropriate and permissible to request reimbursement or request an advance for business expenses.

Who should take this course: Anyone who would like a summary of the NYU standardized Business Expenses Policy or AP Workflow users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

*This course content is under review and the elearning is not currently active in iLearn.

This tutorial is an overview of New York University's standardized Business Expenses Policy as it pertains to business travel. It will summarize which types of expenses during business travel are permissible and non-permissible under University policy.

When taken in conjunction with FIN 001, this course is intended to give AP Workflow users guidance on when it is appropriate and permissible to request reimbursement or request an advance for business expenses during travel.

Who should take this course: Anyone who would like a summary of the NYU standardized Business Expenses Policy as it pertains to business travel or AP Workflow users who would like guidance on when it is appropriate and permissible to request reimbursement or advance for business expenses related to travel.

Course Duration: 17 Minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This online course gives users an introduction to AP Workflow: it will answer the question: "What is AP Workflow?"; it will illustrate the key features of AP Workflow; it will explain the roles and responsibilities of AP Workflow users; and it will guide you step-by-step through requesting a reimbursement or an advance, reconciling an advance, setting up out-of-office routing, and searching for a request. At the end of the course, you will find a frequently asked questions section that you can browse at your own pace, contact information, and resources.

It is recommended that users review courses FIN 001 and FIN 002 prior to taking this course.

An in-class version of this course is available through NYU iLearn: FIN 004: All About AP Workflow.

Who should take this course: Anyone with AP Workflow access who would like to review the basic functionality of this application.

Course Duration: 45 minutes for all 7 modules.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

In this hands-on session, users will learn the roles and responsibilities of AP Workflow users, how-to request a reimbursement or an advance, reconcile an advance, and search for a request.

It is recommended that users review online courses FIN 001 and FIN 002 prior to attending this training session.

An online version of this course is also available through NYU iLearn: FIN 003: All About AP Workflow.

Who should take this course: Anyone with AP Workflow access who would like to review the basic functionality of this application in a classroom session.

This tutorial provides a step-by-step users' guide for the Journal Entry Management System (JEMS). It covers the following topics: getting access and logging in to JEMS, preparing a journal entry, the approval process and submission to FAME, and searching for a journal entry.

Who should take this course: Anyone with financial functions who needs to use JEMS to make a journal entry.

Course Duration: 15 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This tutorial is an overview of NYU’s administrative systems. It demonstrates how these systems fit with other University systems and financial / business processes. It includes a toolkit with a checklist of the resources needed to get started as an employee with financial functions.

An appendix at the end of the course presents commonly used NYU acronyms for financial and related systems.

Who should take this course: Any NYU employee who performs financial administrative and business process functions regularly or who has interest in learning more about these system processes.

Course Duration: 13 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

*This course content is under review and the elearning is not currently active in iLearn. 

This tutorial is a general overview of the New York University’s chart of accounts. It is designed to provide basic information on the University’s accounting structure to assist in the accurate recording of financial transactions in the University’s financial system.

Who should take this course: Anyone with financial functions who uses Brio to run the standard financial reports.

Course Duration: 7 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

 

This tutorial is designed to help you understand the appropriate use of transfer accounts; the basics of transfer accounting; and how to choose the correct transfer accounts. It will introduce you to the online transfer account tools.

It is strongly recommended that you take FIN 108: Chart of Accounts as a prerequisite to this course.

Course Duration: 5 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This tutorial is an introduction to time and effort reporting with the Maximus online Effort Reporting System (ERS). It will answer questions about the system's features including: online certification, home departments, Certifiers, user roles, line certification, 9 over 12 conversion, salary caps, K-awards, and cost transfers.

Who should take this course: Anyone who is required to report time and effort on sponsored programs using ERS who would like a brief overview of the reporting process and ERS's capabilities.

Course Duration: 15 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This tutorial is a step–by–step review of the effort certification process using NYU's Effort Reporting System (ERS). It will cover the following scenarios: changing certifier assignments, pre-review of the effort form, certification by Principal Investigator, certification by faculty, post-review, reporting, and view/read-only pre-review.

Who should take this course: Anyone who is required to report time and effort on sponsored programs using ERS who would like step-by-step instructions on using ERS.

Course Duration: 30 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This course focuses on Unrelated Business Income, or UBI, and why it is important that the University reports this income accurately. The activities that generate UBI, including a 3 part UBI test to help determine if any of your income-producing activities generate UBI; The types of activities that are exceptions to the UBI rules, with an example of each; And common University activities that require interpretation to determine whether or not they will generate UBI, including an example of each. After completing this course you can download a pdf reference guide that includes all the information in this tutorial, plus additional examples of common University activities that may generate Unrelated Business Income.

Who should take this course: University Fiscal Officers, their designees, and all employees who are responsible for their department’s financial activities

Course Duration: 15 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This course presents a description of why the University uses GLACIER to manage Nonresident Alien Tax Information, the Roles & Responsibilities required for University GLACIER Adminstrators and technical demonstrations of the steps required to use the GLACIER system.

Who should take this course: NYU Administrators who manage Nonresident Alien Tax Payments

Course Duration: 13 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

Each of these online courses has been designed to walk the specific group of employees through the steps needed to use NYU myTime, the University's timekeeping system. You will learn, step-by-step, how to: Log In and review the Dashboard, Record your time and review your time sheet, Review your time off balances, Request time off

FIN 220: NYU myTime Users’ Guide for Clerical and Technical Employees

FIN 221: NYU myTime Users’ Guide for Local 1 Service Employees

FIN 222: NYU myTime Users’ Guide for Service Employees

FIN 223: NYU myTime Users’ Guide for Non-Unionized Service Employees

FIN 224: NYU myTime Users’ Guide for Administrators and Researchers

FIN 225: The Approver’s Guide to NYU myTime

Who Should Take This Course: Employees are automatically enrolled into the appropriate myTime User Guide course.

Course Duration: Varies with each course, but averages around 25 minutes

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

This tutorial is for Human Resources Officers who are new to New York University. It can also be used as a reference guide for all HROs, NYU myTime Approvers and their designees regarding NYU myTime Roles and New York University Payroll department processes.

It is suggested that new HROs first complete all courses recommended by HR and their School or Unit before viewing this course. Financial Operations and Treasury recommends the following courses:

FIN 107: Introduction to the NYU Administrative Systems
FIN 108: Chart of Accounts (WSQ) is a general overview of New York University’s Chart of Accounts.
FIN 220 – 225 are the myTime Users’ Guide for employees.

Who should take this course: Human Resources Officers, NYU myTime Approvers, assigned designees

Course duration: 30 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

These Approver courses are suggested so you have an understanding
of how the employees you manage use myTime.

FIN 420: Approver Review of NYU myTime for Clerical and Technical Employees

FIN 421: Approver Review of NYU myTime for Local 1 Service Employees

FIN 422: Approver Review of NYU myTime for Service Employees

FIN 423: Approver Review of NYU myTime for Non-Unionized Service Employees

FIN 424: Approver Review of NYU myTime for Administrators and Researchers

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

 

This tutorial gives a brief overview of how to use the i-Buy Marketplace. It will provide step by step Instructions on how to log into i-Buy, use the Supplier Catalogs and Supplier Punchouts, and how to search for an item using the category and supplier advance search features. This course is open to: All NYU employees who make purchases.

Course Duration: 9 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

These tutorials give an overview of the Purchasing Card reconciliation and reporting system, PaymentNet. Topics Include: Logging in to the Payment Net Homepage Overview of the PaymentNet Link How to change a chartfield, split charges and review/approve charges The Employee Profile Screen Query and Reporting Functions Who should take this course: Anyone who has a Purchasing Card or who is a Purchasing Card Administrator.

Course Duration: 17 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

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