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News & Resources

Gifts to Employees

Per IRS Regulations, Cash gifts (including gift cards, gift certificates charge card, credit card, etc.), no matter how little, are considered taxable income and are subject to withholding tax.

IRS Publication 15-B - Cash and cash equivalent fringe benefits (for example, use of gift card, charge card, or credit card), no matter how little, are never excludable as a de minimis benefit, except for occasional meal money or transportation fare.

November 18, 2014

Departmental Purchases at the NYU Bookstore and Computer Store 

In an effort to secure and streamline departmental purchases made at the NYU Book and Computer Stores, the paper, approved purchaser “lists” maintained by the Stores will be retired immediately.

Going forward departmental purchases made at the NYU Book and Computer Stores can be made using the following widely utilized and easy to use methods:

Option 1: iBuy Marketplace

- Registered users of the iBuy Marketplace can place their orders with the NYU Computer and Book Stores from their offices, or from the kiosk at the stores and have the items delivered, or held for pick up. This method utilizes the workflow built in to the eReq system to ensure that proper budgetary approval is received for the purchase.

- Non-registered users can utilize the iBuy Shopper feature. iBuy Shopper is a feature that allows non-registered users to browse/shop in the iBuy Marketplace using their NYU Home net id and password (eReq profile is not required). Once a shopping cart is created in iBuy, it can be emailed to your department approver for ordering.

For any questions regarding the iBuy Marketplace please contact

Option 2: Purchasing Card (P-Card)

- The NYU Purchasing Card is utilized for low dollar purchases, and is accepted as a payment mechanism at the NYU Book and Computer Stores for purchases under $2,500.

- Please check with your department administrator to ascertain if your department currently has a P-Card.

For any questions regarding the P-Card please contact

Option 3: Pre-Paid Cards

- Pre-paid cards (up to a value of $250) may also be used for purchases at the NYU Book and Computer Stores.

For any questions regarding Pre-paid cards please contact Mike Wallace at:

October 6, 2014

Business Expense and Expense Reimbursement Policies Update

The University Business Expense Policy and Expense Reimbursement Policy have each been newly updated. Some of the revisions include:

- Replacing all definitions and policy statements regarding sponsored programs with links to the SPA Handbook;

- Expansion of the guidelines for Business Travel, including global travel and preferred vendors;

- Replacing insurance-related sections with links to relevant information on the Insurance & Enterprise Risk Management website;

-  Updates to the guidelines for purchasing goods and services, including links to the relevant sections of Procurement web pages;

- Update to the policy with respect to use of external legal counsel and the payment of related invoices.

- If you have any questions about this policy, please e-mail

September 15, 2014

Accessing & Managing Payroll and Stipend Information in PeopleSync

With the recent launch of PeopleSync, you will notice the following changes to how you access and manage your Payroll information:

Direct Deposit
You can now:
- Manage your direct deposit in PeopleSync.
- Select up to five direct deposit accounts for your pay.

Pay Advice
- With your first pay date in April and going forward, you will be able to view your payslips in PeopleSync - additional passwords are no longer required.
- Payslips issued prior to April 2014, will still be accessible via the Payment Image Viewing Tool in NYUHome.
- You will no longer receive an email notification alerting you when your pay advice is available. You can log in to PeopleSync on your pay date to view your latest payslip.
To access PeopleSync, log in to NYUHome and click PeopleSync under the Work tab.

For more information about PeopleSync, including videos and tip sheets, please visit

For questions regarding PeopleSync or your pay, please contact PeopleLink, NYU's integrated HR and Payroll service center.

Phone: 212-992-LINK (5465)
Hours: Monday - Friday 8am - 6pm

April 1, 2014

ePRINTVIEW electronic 2013 Form W-2’s now available

ePRINTVIEW electronic 2013 Form W-2’s are now available for those who opted into the service by the January 15, 2014 deadline.

Employees who did not consent to the service by the deadline will receive a paper Form W-2 via the US Postal Service which is mailed on January 31, 2014 per IRS regulations.

To access an original 2013 Form W-2 online:

Login to the Work tab on NYUHome
Locate the NYU Online W-2 Channel
Click the Online W-2 button
Click on the 2013 W-2 Form link
Follow the ePRINTVIEW prompts to print your Form W-2

  Feb 14, 2014

Standard Mileage Rate

Mileage Rate 2014
The standard mileage rate for the cost of operating your car, van, pickup or panel truck in 2014 is 56 cents a mile or $ .56 for all business miles.

Jan 1, 2014

Important Tax Updates Effective January 1, 2014

The following Tax Updates take effect January 1, 2014:

Social Security and Medicare Rates and Wage Base:
For 2014, the Social Security tax rate is 6.2% unchanged from 2013 with a wage base limit of $117,000, the maximum employee contribution is $7,254.00. The Medicare tax rate is 1.45% also unchanged from 2013. There is no wage base limit for Medicare tax.

Additional Medicare Tax:
In addition to withholding Medicare tax at 1.45%, as of 2013 there is 0.9% withholding on wages in excess of $200,000 in a calendar year.

Supplemental Wage Payment - Flat Withholding Rates:
Supplemental wages are wage payments to an employee that are not regular wages. They include, but are not limited to, bonuses, commissions, premium pay, vacation payout, sick payout, severance pay, awards, prizes, back pay, retroactive increases, non-deductible moving expenses, taxable fringe benefits, etc. The 2014 flat tax rates are as follows:

Federal = 25%

Federal = 39.6% (supplemental wages exceeding $1 million in a calendar year)

State (NY) = 9.62%

Local (NYC) = 4.25%

Same-sex Marriage:
For Federal tax purposes, individuals of the same sex are considered married if they were lawfully married in a state (or foreign country) whose laws authorize the marriage of two individuals of the same sex, even if the state (or foreign country) in which they now live does not recognize same-sex marriage.

Jan 1, 2014

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