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Purchasing Tools

Please refer to the Purchasing and Procedures Manual for how to use Purchase Orders and Purchasing Cards.

The type of purchase, the amount of the purchase and the suppliers’ relationship with the University will indicate how you should purchase your goods and services.

Purchasing Card  

Previously there have been four cards available at NYU (P-Card, Corporate Travel Account Card and Business Travel Account Card, Travel and Entertainment Card). Now there is One Card for all global card services.

Please refer to the Purchasing and Procedures Manual for how to use Purchasing Cards.

Purchase Orders

A Purchase Order (PO) is a contract for suppliers to provide goods/services to the University and for the University to pay for those goods/services according to the agreed terms.

  • Purchase Orders can only be created in the e-Req/i-Buy System
  • POs are required for purchases over $1000
  • They will be issued to the supplier prior to supplying the goods/services

Purchase Orders via eReq

eReq is NYU’s online requisition and purchase order system.

When creating a PO using eReq:

  • Orders are budget checked for fund availability before processing
  • Approvals are automatically routed

Low-Dollar Purchase Order

A Low Dollar Order (LDO) is an NYU Purchase Order totaling $2500 or less and can only be issued to available suppliers in the e-Req System.  

Purchase Orders via i-Buy

Housed within eReq is the i-Buy e-commerce marketplace.

When creating a PO using the i-Buy e-commerce marketplace:

  • An online shopping cart experience allows you to place orders directly with over 100 vendors/psuppliers who have negotiated prices with NYU
  • Includes line item detail for each transaction that supports both grant & contract policy and audit requirements

Related Training

This tutorial gives a brief overview of how to use the i-Buy Marketplace. It will provide step by step Instructions on how to log into i-Buy, use the Supplier Catalogs and Supplier Punchouts, and how to search for an item using the category and supplier advance search features. This course is open to: All NYU employees who make purchases.

Course Duration: 9 minutes.

You can access this training in iLearn, which can be found on the Work tab on NYUHome.

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