Requisition & Purchase Orders

A Purchase Order (PO) is a contract for suppliers to provide goods/services to the University and for the University to pay for those goods/services according to the agreed terms. Before a purchase order gets issued a requisition needs to be created.

Currently POs can only be created in i-Buy NYU. Legacy POs are available in a read-only view in the University's legacy procure-to-pay system, eReq.

i-Buy NYU

i-Buy NYU is the University's system for requisitioning,  paying suppliers, and procuring goods and services. To use i-Buy NYU, log in to the Work tab of NYU Home, search for the Buying and Paying channel, and click on the i-Buy NYU link or log in to i-Buy NYU via this link.

i-Buy NYU Resources Portal

The i-Buy NYU Resource Portal (NYUHome login required) contains tip sheets, training modules, presentations, and additional project materials about i-Buy NYU.

Requisition Approvals

Approval workflows for purchase requisitions (excluding Funds 24/25), will be driven by the existing Delegation of Authority matrix for each school/division and reflective of current signature authority policy thresholds.

Types of Purchase Orders

For information and resources about the transition to i-Buy NYU, visit the Legacy POs and i-Buy NYU page.

Order Type

Description

Standing
Order Form

(PO# prefix SiB)

Repetitive, specified services or items, or categories of items,
from the same supplier over period of up to one year, or on
a monthly basis.

The University is obtaining more favorable pricing through
volume commitments.

Contract is in place with the supplier along with
negotiated pricing.

Catalog/
PunchOut Order

(PO# prefix iB)

Staples, CDW, or any supplier that has been set up on
the Marketplace with contracted pricing and goods/services.

Services/Non
Catalog Order  

(PO # prefix iB)

One time goods or service orders allowing for free form
descriptions.

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