A Purchase Order (PO) is a contract for suppliers to provide goods/services to the University and for the University to pay for those goods/services according to the agreed terms. Before a purchase order gets issued a requisition needs to be created.
Currently POs can only be created in i-Buy NYU. Legacy POs are available in a read-only view in the University's legacy procure-to-pay system, eReq.
The i-Buy NYU Resource Portal (NYUHome login required) contains tip sheets, training modules, presentations, and additional project materials about i-Buy NYU.
Approval workflows for purchase requisitions (excluding Funds 24/25), will be driven by the existing Delegation of Authority matrix for each school/division and reflective of current signature authority policy thresholds.
Approval workflows for Funds 24/25 requisitions will be driven by the existing Departmental Administrator (DA) and Principal Investigator (PI) data within FAME, with the following rules:
For information and resources about the transition to i-Buy NYU, visit the Transitions with Project Lighthouse/i-Buy NYU page.
Standing Order Form
(PO# prefix SiB)
Repetitive, specified services or items, or categories of items, from the same supplier over period of up to one year, or on a monthly basis.
The University is obtaining more favorable pricing through volume commitments.
Contract is in place with the supplier along with negotiated pricing.
(PO# prefix iB)
Staples, CDW, or any supplier that has been set up on the Marketplace with contracted pricing and goods/services.
Services/Non Catalog Order
(PO # prefix iB)
One time goods or service orders allowing for free form descriptions.